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Epicor HCM is a human resource management system (HRMS) and is available as on-demand software as a service (SaaS), hosted, or on-premise license. Self-service access to the HRMS is available to employees and managers.Epicor HCM - Preferred HR System for the Database GuruThe performance, employment history, benefits, and module integrations with payroll and benefit provider exports were used. In addition, candidate self-service was used for the hiring process. This was used across our whole organization. Candidates had access to our candidate self service portal to apply for open positions and review their applications. All employees, primarily manufacturing floor employees, had access to view and interact with all of their HR-related information through the employee self-service interface. HR representatives had location-based security access, such that they could manage employees based on the current location (region, division, or other data) of the employee. HR users had access to enter personnel actions to modify most data in the system, which was routed through an approval process that is dynamic and allows for multiple approval steps with some intelligent routing potential. Along with properly trained users, the system drastically improves the time and organization necessary to manage personnel information and actions that paper processes cannot provide. It also serves to centrally locate and share a single system of record for personnel and pay records that can dictate external payouts.,The database relational structure and schema. Spending several years as a database engineer, I appreciate the normalized design of the underlying database structure. I feel that when compared with many other information systems, Epicor HCM is a model that I frequently reference to other people as an example of a "properly built" database schema. The out of the box customization tools. Although they do not always work as well as intended, HCM is a product that understands that every business runs a little differently. The ability to rename fields and manipulate variables using tasks in the front-end interface does allow for some easier tailoring of the out of the box processes to terms that our business users were familiar with (resource editor, global variable editor). The task editor also provides good promise to be a tool to customize the interface to see what you want to see on the form. However, this is somewhat limited in potential and is subject to frequent bugs as of 5.8. Customization of menu items and menu tabs on the main menu is possible, which is a perk, but can be a bit confusing when compared to other systems. Some bugs required manipulation through the database in order to get them to fall into place properly. The ease of use. Once properly oriented with the product, adept computer users should have no problem navigating through the main page and flowing through the steps to complete maintenance on records or enter personnel actions, etc. Configurability. Because of the database structure, code tables and data tables allowed us to enter data that matches our business model and properly maintain the personnel information in the way we found suited us best.,Limitations of ad hoc query potential. The visual builder should have an option to "go advanced" and allow more complex queries to be written. The SQL-entry does not allow more than basic subqueries and joins. Compound queries, which are used by salary grade information, are not supported through this interface. All reports are run through SSRS, which is fine to be embedded on the screen, but I felt that the transition from query information from user's superview to some viewable information has some room for improvement. End-user experience with record manipulation user interface flow / structure. I understand what developers were going from with the one screen record selection on the left navigation panel with record data on the right side. This sounds good in theory and works well with technically-savvy users. However, I found that with less technically oriented users, the visual flow of this was not as intuitive and accepted by the users (including candidates of the company), frequently making mistakes and being unable to complete required tasks. Because this interface is prevalent throughout the system, I would recommend focus-group testing redesigned versions of the interface with general information to see which redesign potential, or even just visual styling to the existing interface, could be cascaded through the software. Out of the box reporting and configuration. This is something that is difficult to nail down in a software because every customer is different and will use the system a bit differently. However, I felt that the standard product comes with tons of reports enabled on the menu, but most are of little value if not first edited. This needs to be done by exporting, manipulating using report developer tools, and re-imported. This is not unexpected, but I think that it would add value for HCM to provide a tool which assists in the configuration of the reports. Security flaws or limitations of functionality. In an organization where some HR users should have access to see some or most users' information, there is not this security also embedded on important features like "routing history" or "audit" tasks. For example, if the enterprise president receives a bonus, an HR manager who must field weekly audits in a branch location will have access to see that bonus if they are granted access to the routing history or audit tasks.,8,Epicor HCM overall has had a strong positive affect on the speed at which HR actions are completed and improves the quality of the data being maintained. Routing actions for approvals and electronic notifications, which are new features above our previous electronic system are harder to lose than paper. Epicor HCM professional services experience has been hit and miss, but all in all, mostly negative. Throughout our implementation, Epicor has had a few personnel assigned and reassigned to our project. Our problems frequently needed to be escalated, and disturbing periods were communication was not available by key Epicor project members led to a disheartening experience. A lot of configuration by professional services experts and consultants of Epicor needed to be completely redone, leading to incorrect payouts for benefit deductions and costing the company significant loses that could not be refunded without legal action. These were not pursued, but the diligence and expertise with which these services were carried out were very disappointing.,Open4 and ADP EEASE,7Epicor HCM for mid-sized businessesUsed throughout our company to administrate and manage the HR processes. We do not use HCM for payroll, benefits, or recruiting candidates as we have other solutions for those areas. HCM is our core HR system but we have extended the use by interfacing to our ADP payroll, Concur Expense, BI, benefits, Windows Active Directory and any other system that needs personnel data.,Highly configurable to meet needs of nearly any company Easy to use interface, with alerts and approval routing for common tasks Comes with pre-built reporting model which facilitates generation of custom reports Ability to interface with 3rd party software, such as organization charting and payroll Web-based so no client side software to install Has pre-built Employee and Manager self-service features,I would like to see better quality of first line support staff. Many times they are not able to answer questions about the product and escallation is required to find a person with knowledge to resolve problems. Upgrades rarely go smoothly. Usually we find bugs and have to get patched versions before we can upgrade our live system. Standard reports do not cover most requirements so custom report development is usually needed.,9,We have been able to reduce our HR administration overhead by extending the software with interfaces and automated alerts/routing. Our employees are using the employee self service portal to update their personal information and answer questions without the need to contact HR. Managers are able to find information about their employees without HR involvement Custom reports have reduced the need to maintain information in off-line Excel files,,4,Implemented in-house Professional services company,9,9Epicor HCM reviewWe use HCM in all of our offices worldwide (we are in 25 countries). We use the core functionality plus Employee Self Service, Open Enrollment, and Link. Employees are able to request time off through the system, and employees in the US can also use Open Enrollment for benefit selections. Managers also have access to view their employees, and run various reports.,Epicor adds many enhancement requests made by its user base, and involves users in beta testing to ensure users get what they need The system is customizable by the Administrator, and those customizations carry forward to future versions without needing to be re-written, saving time and money The SQL database is easy to integrate with other internal systems The user interface is simple and easy to use Users can use an integrated ad-hoc query tool, which is very easy to use,I wish the system recognized holidays when employees enter time off requests I wish that Open Enrollment did not require a two step process to submit choices to HR,9,Using Request Time Off eliminates the need for paper or for emails when requesting time off and results in more accurate records Employee Self Service allows employees to update their own personal information (such as address, phone, personal email) which is then fed to payroll Link allows for feeds to various systems such as payroll and health carriers, resulting in more accurate records and less data entry,,1400,2,Can work in a global environment Easy for the end users to use Can do complex reporting,Using SQL, I have created over 1800 SQL scripts to audit for bad or missing data. I run this daily to look for data issues, and have the responsible person correct it At my last company, HCM fed data to over 30+ internal systems, and approx. 10 external vendors,As HCM adds Country Specific Functionality, we will certainly take advantage of that, since we have offices in 25 countries,10,No,Product Features Product Usability Vendor Reputation,I was not involved in the initial evaluation and selection process. The product was implemented in 1996 and I started working with it in 1997.,Don't know,Change management was a minor issue with the implementation,Adjusting management's expectation of what a reasonable timeframe for the project would be Determining how best to build custom reports. We first started building reports using the reporting model and quickly realized limitations and had to switch to stored proc based reports. This involved a lot of re-writing of reports, which added time to the project.,10,In-person training,10,7,Yes,When working on big projects, our rep has often worked nights and weekends to keep the project on deadline.,Hire a Person Complete a Hire Terminate an Employee Request Time Off Employee Self Service,Open Enrollment,Yes, but I don't use it,9,9,9,8,10,10,I was not there for the initial implementation but was able to negotiate a lower hourly rate for a major upgrade that we did.,As with anyone, you catch more flies with honey. They are all good people, many of whom have been there 15-20 years. Listen to their ideas and suggestions as they have been in the business for quite a long time.Not just Epicor, EpiHARDcor! Best ERP/HCM that i've used to dateEpicor is being used across the company to handle everything from manufacturing schedule to projects to time and expense tracking. It is a lot more detailed than anything that we've used before- allowing us to track very granular efficiency by employee, department, and company. Being able to identify weaknesses in the way that people and resources are scheduled helps to make the entire operation run smoother.,Timesheets show everything that time has been charged to in a quick glance. There is a lot of information displayed onscreen and is very easy to decipher. Employees charge their time on a well-designed front end program, and data is gleaned from that and dispersed into the various timekeeping and expense tracking modules. The abilities to charge time to direct, indirect and downtime are all valuable- see where time is being spent and use it as a coaching tool.,Graphical representations of data would be appreciated, as it would make analysis more streamlined Not sure that this would be a useful program for a company with all exempt employees Personalization of screen layouts should not cause issues with the database, but they have been seen to cause that,9,Epicor has definitely given me more visibility to what my employees are doing with their time, and will allow much more impactful coaching opportunities I like the ability to run reports on such a huge selection of data, including everything from time allocations to lead time quoting The learning curve is rather steep, and can cause issues as you and the company get up to speed with how the modules work (or don't work), especially the way that you expected them to.,,100,8,Vendor implemented Implemented in-house,Yes,Change management was a big part of the implementation and was well-handled,Cutover and everything involved with that,7,6,At go-live, we had great support from the company who helped us get through some major obstacles that popped up at the absolute last minute, and allowed us to continue serving our customers and keeping our employees busy.,7Epicor HCM: Avoid at all costs.Current HCM set-up as of July 2015. We are utilizing the Performance, Position Control, and Recruitment modules. We are also "live" with Employee and Manager Self-Service so HCM use is organization-wide. Interfaces: ADP Payroll, medical insurance, office space software/visual employee directory (note that this last item was configured entirely by our IT department, not by Epicor) Business problems: We initially wanted to use HCM to provide information to the entire organization, eliminating extraneous requests for info/reports. However the integrity of information cannot be trusted. Reports drop off records due to small errors like an unchecked box or end date. User interface is horrendous and seemingly simple tasks require you to make changes in multiple areas of the systems, otherwise you risk ruining the data. Any data entries must be checked, double-checked and triple-checked if you want to maintain integrity. We are attempting to configure our current paper personnel action process through HCM but due to the extremely unreliable and finicky nature of HCM, we may need to explore other alternatives. Overall, HCM creates more problems then it solves.,Lots of room for configuration such as routing, auto-alerts, training competencies, FMLA tracking, security rights, etc... But good luck getting those set-up.,Administrative set-up is a nightmare --> Set-up such as e-mail templates (routing, candidate communication, alerts) and configuring security rights for users, includes looking at list of approximately 100 fields some of which seem like duplicates. Interestingly, you may find that the field you need is missing. You'll need to create a work-around or pay Professional Services to get it set-up correctly, even though they should logically be available. Another alternative is that you need to go to an obscure task under Utilities that you've never used before so you can uncheck a box. Auto alerts seem like a great idea, but the set-up is limited in such a way that you will probably need a Filter SQL statement to get it the way you want. (Ex: No way on the birthday alert to simply filter to active employees. Get ready to send out over 500 alerts for ALL employees and dependents.) You can either ask someone in your IT department or again, go to Professional Services ($$$). Routing also seems like a great idea but if you make too many changes in the routing set-up, it errors out and doesn't allow you to submit changes. Instead you must make only a few changes, submit, then go to the task again. Efficiency is not a concern for HCM. If you have more than 5-10 routes in the system for certain tasks, this can slow down the entire routing page, making you wait between 20-40 seconds to approve and go to the next route. This will make for a fun time during your annual review process when you've got 100+ reviews routed to you. Epicor staff (except for customer support) are salespeople--first and foremost --> Glassdoor reviews show that Epicor "emphasizes billable hours above all else" -- we've experienced this firsthand. Most account managers, implementation and interface consultants will try get you on the phone (at a whopping $100-$300/hr) to talk about nothing and avoid delivering what you've paid them for. If they're not doing that, they may just ignore your e-mails and never get back to you. Unreliable customer support --> Customer support staff seems understaffed and sometimes lack technical knowledge. Not surprising considering that HCM is so convoluted and frustrating. Even the most expert support reps are stumped by questions--the system is just that confusing. Sometimes there is no resolution at all so your call is turned into a service change request. Then you cross your fingers and hope it gets addressed in the next upgrade. I submitted one support call over two months ago. It is still open. Sadly that is not out of the norm. Unexplainable errors in interfaces --> Payroll and benefits interfaces have been unreliable. Employee data changes are dropped with no explanation; ergo, there is no possible solution. Unless of course you want your benefits consultant to spend several hours ($$$) researching it or very, very slowly talking you through it over the phone. Customizations that keep on breaking and breaking and breaking --> HCM releases updates almost twice a year, with "new and improved" features. Sometimes the features don't work, as if the software was updated without any testing or foresight. You'll find that customizations you've paid for have broken inexplicably and need to be re-done. Of course you will be charged for the extra hours needed to fix the customizations.,1,Reduced efficiency. More time spent troubleshooting HCM issues or helping other HCM users (candidates and employees) than actually using the system as intended. Also lots of time spent following up customer support, account managers, and consultants. Our department counts the days until we can implement a new system. Our shared dislike of the system has unified us a team.,ADP HR-B,2Epicor HCM 5.6We are using multiple modules of Epicor HCM: core HRIS, timesheets, performance, benefits, applicant tracking. The system is used by the entire organization through employee self-service and manager self-service. Our main goal when implementing Epicor HCM was to have one integrated system with SSO (single sign-on) a pleasant end-user experience, one authoritative data source and eliminating redundancies of maintaining data in multiple HR systems (HRIS, timesheets, performance, applicant tracking, onboarding). We had to eliminate a number of best-of-breed HR systems that took a significant amount of time in keeping up-to-date. Epicor HCM fit our needs and budget at the time. Currently, it allows employees to see their own record, make changes to their personal information like address and direct deposit, see their performance reviews, apply internally for open positions, record their time and request time off. The managers are using the system for reporting purposes, approving time-off and making changes to employees' data such a position, department and manager changes. HR is the admin of the system and we're using it for performance, applicant tracking, reporting, leave of absence tracking (FMLA and non-FMLAa),benefit elections). Other departments have restricted access to the system for reporting purposes to maintaining specific data- such as IT badges, company property, employee skill tracking etc.,Epicor HCM is a solid integrated system. One of our major benefits was the single sign-on. It reduced the amount of time the HR team spent on reminding people what system they had to use for different things and because of the integration with Active Directory everyone knows their username and password, so we rarely, if ever have to answer questions about the login. The system has great flexibility and can be customized to a large extent, from setting up routes and notifications to customizing what employees and managers see, sharing reports with certain roles, or specific users. Great flexibility means lots of options and require an admin to be intimately familiar with the system in order to customize it. The routing and notifications are very good and easy to set-up. You can route any task in the system to either be approved or reviewed. If an approval process is not needed, then an alert can notify specific roles or users of specific changes. For example: when an employee's status is changed to "Terminated" the system automatically sends a notification to IT, security, compliance, corporate admin to make all the necessary updates in their specific areas. Integration with other systems. Epicor HCM can send information to other systems either by API or by setting up file exports.We're using the Link Export function to export time and demographic data for payroll processing and updating our learning management system.,Compliance is one area that needs further attention. For example in candidate self-service, the admin and managers can see the candidate's demographic information as part of their application, which shouldn't happen. If an internal candidate applies for a job, the hiring manager automatically gets access to that employee's record just like their regular manager. On the timesheets module, there are issues with CA specific OT calculation rules on a bi-weekly payroll, where it does not calculate OT for time worked in excess of 5 consecutive days. Also, the application has random (but rare) occurrences where it resets the time zone to the server time zone for users that clock-in/ out. Customizations that require professional services contracts can be somewhat difficult in terms of getting resources assigned. When upgrading the system to a new version, the admin has to conduct its own testing, including all and any customizations made to the system and then work with Epicor on resolving any issues. Customer Support structure could be better. Currently there is no official filtering of issues and expected response time for different kinds of issues, except for system access. When offering payroll and time keeping, the customer support should reflect reduced time for resolution of issues in these time sensitive areas. User training. Epicor HCM offers no free training, aside from webinars on new version releases. While they do offer training sessions, users have to pay for it. From a customer perspective this is difficult to accept. You pay to purchase the system/ module, but if you want to learn how to use it, you have to pay again.,6,Overall Epicor HCM is meeting the needs of the HR department and those of the organization. It increased our internal customer satisfaction for employees and managers and positively impacted the efficiency of the HR team.,UltiPro,ADP Workforce Now,Sage HRMS,Avantx Prodigy,Ceridian Dayforce HCM,work day,mangrove,350,3Epic-mess: Where the possible becomes impossible.The HR department at my organization uses Epicor to serve our reporting needs for grant procurement, to capture employee data and personnel changes as well as to interface with our payroll system for monthly transmissions. Although Epicor is only used by the HR department, several other departments within my organization rely on data that is captured in the system, which oftentimes lacks integrity as complex report building and running in Epicor is extremely challenging. Unfortunately, because of Epicor's limitations, my organization has not been able to benefit from the HRIS as intended.,There are absolutely no advantages to selecting Epicor as your primary HRIS. In my personal opinion, avoid Epicor. Simple tasks become impossible. The HRIS is inefficient and replete with major issues.,Embedded report building: when it comes to my organization's reporting needs, we are instructed by Epicor to utilize Microsoft Report Builder instead of the Epicor reporting function. Payroll interfacing: Monthly my organization transmits several payroll cycles. Often this carries great risks as Epicor and our ADP Payroll system do not communicate seamlessly. There tends to be errors with Epicor not transmitting data accurately to ADP. Integrity of reports: Epicor is notorious for dropping employees from reports. Unfortunately, because of this issue, you have to comb through every single report which negates any efficiency whatsoever.,1,Report deadlines must always be extended as my organization's HR team must manually comb through the data for inaccuracies. Reports generated lack integrity. For example, I sent a report to a large donor and the report eliminated nearly 100 employees unbeknownst to my department. My organization is still waiting to see the ROI on Epicor. It hasn't been able to meet our basic needs.,ADP HRB,ADP EV5,ADP Reports
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Epicor HCM
15 Ratings
Score 4.7 out of 101
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Epicor HCM Reviews

Epicor HCM
15 Ratings
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Score 4.7 out of 101

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July 24, 2016

Epicor HCM - Preferred HR System for the Database Guru

Score 8 out of 10
Vetted Review
Verified User
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Alternatives Considered

  • Open4 and ADP EEASE
After a failed implementation with Open4, we needed a solution that was more usable with our end-users. The outdated system provided by one of ADP's products needed to be replaced. We chose Epicor HCM because we were enticed by the functionality it provided and ease of use, as well as its ability to be integrated with Epicor ERP, a product which we had owned and used for several years.
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July 14, 2016

Not just Epicor, EpiHARDcor! Best ERP/HCM that i've used to date

Score 9 out of 10
Vetted Review
Verified User
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We evaluated five total systems, and decided on Epicor because of the user interface, deep data tracking, and overall fit for our company. The vetting process took several months, and everyone who would have a stake in the new system was involved and had input.
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September 30, 2015

Epicor HCM: Avoid at all costs.

Score 1 out of 10
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  • ADP HR-B
We thought Epicor HCM could offer us more functionality. Which they in theory they can, but the administration and maintenance has been more trouble than it's worth.
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April 08, 2015

Epicor HCM 5.6

Score 6 out of 10
Vetted Review
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  • UltiPro,ADP Workforce Now,Sage HRMS,Avantx Prodigy,Ceridian Dayforce HCM,work day,mangrove
iVantage/Epicor HCM (at the time of our purchase Epicor was in the process of acquiring iVantage from Spectrum HR ) met most of our expectations in term of system functionality, user experience, ability to customize the application, integration with other systems and allowed us to stay within the implementation budget.We reviewed a number of other applications. All functionality being equal, we looked at the end-user experience and the long term cost of maintaining the application (annual maintenance cost, professional services, license cost etc).
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February 11, 2015

Epic-mess: Where the possible becomes impossible.

Score 1 out of 10
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Alternatives Considered

  • ADP HRB,ADP EV5,ADP Reports
Epicor pales in comparison to the HRIS and report building systems listed above. Unfortunately, Epicor was implemented prior to my joining the organization. From what I was told, Epicor was chosen because of its ability to be customizable to any industry. However, what we have learned is that this isn't the whole truth. While Epicor might be able to customize to your specific industry with creating certain data fields, it still cannot function properly to meet the needs of your respective industry. For example, my industry is education. There are numerous grant propasals that we send that require specific demographic information. Consequently, when we try to run a report in Epicor, that information is never captured with accuracy which makes sending these reports for grants a herculean task, especially when these donors question our data.
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Feature Scorecard Summary

Employee demographic data (7)
7.0
Employment history (7)
6.5
Job profiles and administration (6)
7.1
Workflow for transfers, promotions, pay raises, etc. (7)
6.1
Organizational charting (3)
3.7
Organization and location management (6)
6.9
Compliance data (COBRA, OSHA, etc.) (3)
8.1
Pay calculation (3)
6.1
Support for external payroll vendors (6)
7.2
Benefit plan administration (6)
5.5
Direct deposit files (4)
7.6
Salary revision and increment management (5)
6.7
Reimbursement management (1)
8
Approval workflow (4)
8.3
Balance details (5)
4.4
Annual carry-forward and encashment (4)
7.0
View and generate pay and benefit information (5)
7.0
Update personal information (6)
5.9
View company policy documentation (4)
9.9
View job history (4)
6.4
Tracking of all physical assets (3)
7.1
Report builder (7)
5.6
Pre-built reports (7)
3.4
Ability to combine HR data with external data (6)
5.0
New hire portal (1)
4
Manager tracking tools (1)
8
Corporate goal setting (1)
1
Individual goal setting (2)
7.4
Line-of sight-visibility (1)
7
Performance tracking (2)
6.3
Performance plans (2)
6.4
Performance improvement plans (1)
1
Review status tracking (2)
4.5
Review reminders (2)
7.2
Multiple review frequency (1)
8
Candidate ranking (2)
6.5
Candidate search (2)
5.5
Job Requisition Management (2)
8.1
Company Website Posting (1)
9
Duplicate Candidate Prevention (1)
9
Applicant Tracking (2)
7.3
Notifications and Alerts (2)
7.2

About Epicor HCM

Epicor HCM is a human resource management system scaled towards mid to large-size enterprises. It is accessible as software as a service (Saas), hosted, or via an on-premise license, depending on the hosting preferences of the business. It provides most of the core HR functionality, with the vendor offering integrability with businesses’ payroll vendors of choice, as well as Employee and Manager Self-Service, time and talent management, and recruiting and onboarding support. Epicor also offers reporting and analytics on employee data and regulatory compliance.
Categories:  HR Management

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Epicor HCM Technical Details

Operating Systems: Unspecified
Mobile Application:No