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EventPilot Meeting Platform

EventPilot Meeting Platform


What is EventPilot Meeting Platform?

EventPilot is an event management software system offered by ATIV Software.

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Recent Reviews

TrustRadius Insights

EventPilot, a versatile event management platform, has revolutionized the way programs are organized and executed. With its paperless …
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Excellent Customer Support

8 out of 10
December 22, 2022
We use EventPilot to host a mobile and web application to accompany our annual meeting event. The scope of the use case is everything from …
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What is EventPilot Meeting Platform?

EventPilot is an event management software system offered by ATIV Software.

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Product Details

What is EventPilot Meeting Platform?

EventPilot meeting platform is an event technology solution for medical meetings, scientific conferences, and technical events. It is designed to meet the needs of complex meetings where thousands of research abstracts and posters are being presented.

The platform offers a content library to host ePosters or automate the collection of video recordings. It is designed to be easy for non-technical participants to access and use. Users can off-load some of the work for their teams by collecting posters, pre-recorded videos, and links through a speaker portal.

The vendor states that what sets ATIV Software apart is that the EventPilot meeting platform covers all types of events from virtual to hybrid to onsite. A scientific online planner allows remote attendees to participate from their computers while native mobile apps help onsite attendees or remote attendees at work to plan their day and interact with your program. Boasting a seamless connection between computers and mobile devices, attendees can schedule their itineraries on one type of device and attend on another without changing platforms. In addition, the EventPilot meeting platform is designed to facilitate posters, abstracts, and embargoed information typically found at scientific and medical conferences. A discussion feature on each poster session connects attendees with the researchers before, during, and after a poster is presented and allows remote attendees to contribute across time zones.

EventPilot Meeting Platform Screenshots

Screenshot of Advanced visual scheduling in the event app helps attendees plan each day and maximize their time at the meeting.Screenshot of Indoor positioning, animated floor plans to quickly find rooms, and reverse mapping make navigation easy in the event app.

EventPilot Meeting Platform Video

EventPilot Meeting Platform Integrations

EventPilot Meeting Platform Competitors

EventPilot Meeting Platform Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationApple iOS, Android, Mobile Web
Supported CountriesAll
Supported LanguagesUTF-8
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Reviews and Ratings


Community Insights

TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!

EventPilot, a versatile event management platform, has revolutionized the way programs are organized and executed. With its paperless approach, EventPilot has significantly reduced paper usage, making events more sustainable. Real-time changes can be effortlessly made, enhancing the efficiency of event management. Users have praised the depth of features and cross-linking of content, which greatly enhances the overall experience for attendees. The professionalism, responsiveness, creativity, and cost-effectiveness of EventPilot have left users feeling supported and satisfied. This product is particularly beneficial for small teams with limited budgets, enabling them to achieve impressive results while maintaining a professional image. EventPilot's products have played a vital role in successfully organizing multiple virtual conferences within short timeframes. The platform serves as a central hub for conferences, granting participants access to sessions presented via Zoom, ensuring a seamless virtual conference experience. By eliminating the need for paper session books, EventPilot provides an eco-friendly and efficient solution. Additionally, this tool is used to host mobile and web applications for annual meetings, allowing users to create personalized schedules and itineraries. Whether it's facilitating the organization and tracking of attendees for groundbreakings or ribbon-cuttings or curating engaging experiences for conference participants, EventPilot offers a streamlined approach that is highly valued by its diverse user base.

Easy-to-use and configure: Reviewers have found EventPilot to be user-friendly and straightforward, with the ability for event planners to populate the platform using their CMS, Google Sheets, or direct database integration. Some users highlighted this aspect of the platform.

Great value for money: Many reviewers appreciated that EventPilot offers an abundance of features included in the base price, making it a cost-effective choice for event planning. Several users mentioned this as a positive attribute.

Top-tier support: Users consistently praised the efficient and reliable support provided by EventPilot's team, highlighting the valuable assistance they received whenever needed. Multiple reviewers emphasized the high quality of customer support.


  1. Lack of customization options: Some users have expressed frustration with the limited customization options in the software, feeling that almost everything is controlled by the client and there is a lack of flexibility.
  2. Missing features for data manipulation: Several reviewers have mentioned the need for specific features to show/hide data based on other triggers in their data, indicating that the current software does not provide this capability.
  3. Limited reporting capabilities: Users have highlighted the software's lack of reporting capabilities, particularly in terms of tracking attendance and session details. They would like to see more robust reporting and auditing functionalities to better analyze their data.

Attribute Ratings


(1-3 of 3)
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Score 8 out of 10
Vetted Review
Verified User
We use EventPilot to host a mobile and web application to accompany our annual meeting event. The scope of the use case is everything from getting the applications on the app stores, to users being able to build a schedule of which sessions they'd like to attend and build an itinerary.
  • Customer support
  • Administrator usability
  • Seemless data refreshes
  • More reporting
  • More auditing capabilities
EventPilot was well suited for what we used it for.
  • Usability
  • Scheduling
  • Content Access
  • Auditing data for informing business decisions
Virtual Event (8)
Registration, RSVP, and ticketing
Email marketing
Audience engagement
Event recording
Virtual booths
Event analytics
Online Events Marketing (1)
Branding options
  • Still being determined
Our support team including Mike Fenn has been excellent. On multiple occasions he and Ed Zawadzki have gone above and beyond to support us with very quick response times. They both are very knowledgeable of the platform and if I were to recommend EventPilot to another association I would explicitly mention the great support I received.
N/A I was not a part of the purchasing decision. I'm not sure if we have "Premium support"
I believe almost every time I've needed support from Mike Fenn I have received exceptional support.
Score 8 out of 10
Vetted Review
Verified User
When having such a variety or countries for your investors to sign up for an event like a ground breaking or ribbon cutting, the platform made it much more organized to track and follow who could or couldn’t attend, and could keep track of why they were unable to attend
  • Direct database integration
  • Customer support
  • Base plan has great features
  • Suggestions or best practices
  • Frequently asked questions
  • That’s it, it’s pretty good
It maximizes your teams performance In terms of tracking the database for event signups and metrics, for events of any size, so any company big or small can take advantage, and you don’t have To be connected online to use it. It’s easy to use too, so you don’t necessarily need the tech people in your company to run it
  • Easy to use
  • Lots of features on base price level
  • Customer service availability
  • Increased event attendance 25%
  • Attendance improved sale closings by 10%
  • 90% usage within team for better time management
In terms of company size, it’s not the largest but they do pretty good in comparison to the larger competitors. In terms of usability, I wouldn’t bother looking elsewhere, unless free trial periods are offered. The amount of software and personalization you get out of the box is incredible and that’s what sold us on using it
CrowdCompass, Webex Events (formerly Socio), GoTo Webinar
Score 10 out of 10
Vetted Review
Verified User
We use EventPilot Conference Technologies to organize the educational content of our annual conference. We have about 8,000 attendees with over 300 sessions--some with complex nesting. Our attendees are able to review the course content and presenters as well as create a schedule and use the map feature to navigate the conference. We were also able to eliminate paper session books! This year, we ended up having to transition to an entirely virtual conference. EventPilot Conference Technologies acted as the hub of the conference and granted accesses to sessions that were presented via Zoom.
  • Organization
  • Scheduling
  • Attendee information
  • Sponsorship
  • Reporting capabilities of who enters a virtual session and how long they attended the session.
EventPilot Conference Technologies is an excellent resource for scientific meetings, giving attendees a wealth of information on each session and presenter. This technology is suited for sessions as well as paper and poster nested sessions.
  • The biggest ROI would be the improvement in the user experience.
  • We were able to move away from paper program books.
We had customized apps developed in the past but none worked as seamlessly as EventPilot Conference Technologies does.
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