Name: evventa Protocol
Author: eSense Software

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EVVENTA® - protocol is a comprehensive product designed to assist protocol and ceremonial teams in planning, organizing, and executing events. This solution caters to businesses of all sizes and is particularly beneficial for protocol and ceremonial teams, government officials, key international figures, event management professionals, and the hospitality industry.

## Key Features

**Comprehensive event management**: According to the vendor, EVVENTA® - protocol provides a comprehensive environment for protocol and ceremonial teams to manage all aspects of their events, including attendees, program plans, scheduled travels, hosted events, and gifts.

**Collaborative workspace**: The product offers a collaborative workspace that enables team members to work together, share information, and communicate effectively, aiming to ensure smooth event planning and execution.

**Flexibility and customization**: EVVENTA® - protocol is a modular-based product that allows clients to adapt or renovate their systems based on their specific needs and business drivers. The vendor claims it also protects their current investment in other systems and allows them to incorporate new solutions as they become available.

**Cost-effective deployment**: The product is built on the .NET framework and can be easily deployed in a Microsoft-compliant environment, potentially resulting in cost-effective hardware and software configurations.

**Proven results**: According to the vendor, EVVENTA® - protocol has been trusted by clients for the past 6 years to effectively manage large numbers of events and large-scale events for protocol and ceremonial departments.

**Private office management**: EVVENTA® - Office is an interactive, private office management solution specifically designed for the private offices of government officials and key international figures. It provides tools to organize daily operations, plan events, and manage logistics efficiently, as claimed by the vendor.

**Automated scheduling**: The product enables the planning and management of a diverse spectrum of events and appointments, automating the scheduling process and aiming to ensure efficient coordination.

**Monitoring and security**: EVVENTA® - Office maintains a high level of monitoring and security over the work team, aiming to provide officials and their organizations with control and oversight over their daily operations.

**Integration with other systems**: The product can seamlessly integrate with other systems such as document management systems and workflow engines, aiming to safeguard the client's current investment and allowing for the incorporation of new solutions, according to the vendor.

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evventa Protocol

Event Management platforms is used to manage events, from planning to registration and ticketing, to apps for attendees.

Event Management

eSense Software

Virtual Event

These are features for Virtual Event software.

Registration, RSVP, and ticketing

Attendees can register, RSVP, and/or purchase tickets for the event in advance

Email marketing

Personalized email marketing to registered attendees, either within the software or through integrations

Livestreaming

Events can be broadcast live to hundreds or thousands of attendees

Audience engagement

Interactive features like live chat, polls, Q&A, and gamification

Event recording

Events can be recorded so that attendees can rewatch presentations at a later time

Virtual booths

Sponsors can set up customizable virtual booths that attendees can visit

Networking

Video and text chats specifically for attendee networking are available

Event analytics

Analytics and reporting (e.g., total attendee counts at individual presentations and booths, satisfaction with presentations) are available to help determine the success of events

Online Events Collaboration

Features related to collaboration between attendees during web conferences, webinars, and other online events.

Live chat

Participants can use one-on-one and group instant messaging to communicate privately or selectively during meetings.

Audience polling

Attendees can ask questions during the presentation.

Meeting space storage

Includes cloud storage space for files related to the meeting, which is accessible to presenters, attendees, and/or participants.

Annotation

Presenters and/or participants can make real-time annotations to presentation content, such as slides.

Remote support features

Includes features for remote support, such as remote control of mobile devices.

Handouts

Administrators of online events can distribute handouts or other supplemental, digital materials to event attendees.

Online Events Marketing

Features related to the marketing and branding of online events, and use of online events for marketing purposes.

Branding options

Users can customize the look and feel of the application so that online events are branded (colors, company logo, etc.)

Integration to Marketing Automation

Webinar software integrates with users' MA systems to send out registration confirmations, email reminders about upcoming events, follow-up emails with webinar recordings, etc.

Attendee list export

The ability to export lists of event participants.

Online Events Security

Features related to the security of meetings and other events held via web conferencing/webinar software.

User authentication

Administrators can require users to authenticate their identities before joining a meeting.

Participant roles & permissions

Administrators can grant users different levels of access to conferences, as moderators, presenters, attendees, or participants. Permissions can be set for individual users, or based on user role/group.

Participant list

Participants can see a list of other participants.

Confidential attendee list

Presenters, moderators, or admins can see a confidential list of attendees that is not visible to all attendees.

Secure file sharing

File sharing capabilities are secure for sensitive data.

Online Meetings / Events

Features related to hosting and attending meetings and events online.

Scheduling

Users can schedule meetings ahead of time and schedule regular or recurring meetings.

Calendar integration

Scheduling capabilities integrate with users’ Calendars.

Meeting initiation

Meetings can be easily initiated, whether they are scheduled or on the fly.

End meetings

Integrates with social media

Integrates with social media sites like Twitter and LinkedIn to promote meetings and webinars.

Record meetings / events

Meetings and webinars can be recorded for playback.

Dial-in attendance

Invitations include a phone number that attendees can to dial into meetings (audio-only).

Online attendance

Invitations include a link for attendees to listen/view/participate in meetings from their internet browsers.

Mute

Attendees have the option to mute themselves during meetings.

Slideshows

Presenters can present slideshows during the meeting within the web conferencing platform.

Media

Presenters can display images and videos during a meeting within the web conferencing platform.

International calling

Supports audio and video for international calls.

Multiple webcam streams

Supports multiple webcam streams for group face-to-face meetings.

Event registration

Attendees can register in advance for upcoming online events (such as webinars).

Mobile Capabilities

Support for mobile devices like smartphones and tablets.

Responsive Design for Web Access

Web design aimed at producing easy-to-read sites across a range of different devices.

evventa Protocol

Overview

What is evventa Protocol?