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Expensify

Expensify

Overview

What is Expensify?

Expensify automates the entire spend management process. Scan receipts, track mileage, submit and approve expenses, manage corporate cards, reimburse employees, pay bills, send invoices, and book travel. Built for individuals and companies of all sizes, anywhere in the world.

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Recent Reviews

Save Yourself A Lot of Time!

10 out of 10
March 04, 2024
I have been using Expensify for several years. When I was in a corporate environment, it was mainly to track expenses while traveling and …
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Highly Recommend!

10 out of 10
February 22, 2024
Incentivized
I use Expensify to manage my expenses, primarily travel, client entertainment, subscriptions, etc. I've worked in sales / business …
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Expensify Simplifies Expenses

10 out of 10
January 02, 2024
I use Expensify to submit my monthly expenses. Expensify simplifies the submission and management of my monthly expenses.
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TrustRadius Insights

Expensify is a versatile expense management software that solves the problem of tracking and managing employee corporate expenses. Users …
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Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

Popular Features

View all 9 features
  • Employee Expense Reporting (6)
    7.6
    76%
  • Advanced OCR (6)
    7.0
    70%
  • Duplicate Bill Detection (5)
    6.6
    66%
  • Customizable Approval Policies (6)
    6.5
    65%

Reviewer Pros & Cons

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Pricing

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Collect

$5

Cloud
per month per user

Control

$9

Cloud
per month per user

Entry-level set up fee?

  • No setup fee
For the latest information on pricing, visithttp://use.expensify.com/pricing

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services
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Product Demos

Expensify mobile app demo

YouTube
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Features

Expense Management

Expense management features

6.6
Avg 8.0

Payment Management

Features that allow for the management of payments across various forms of finance/accounting software.

6.5
Avg 8.0
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Product Details

What is Expensify?

Expensify helps users to save time on expense management whether they are self-employed, starting a small business, scaling a startup, or managing a global enterprise company.

Here are just a handful of its capabilities:

  • Scan receipts - a photo can be snapped of any physical receipt and Expensify's SmartScan technology transcribes the details. Digital receipts can be forwarded to receipts@expensify.com or an integration can be used for automatic scanning.
  • Mileage tracking - log trips in miles or kilometers for tax purposes or for reimbursement.
  • Import cards - corporate cards can be synced with Expensify for full visibility into company spend, automatic receipt matching, and reconciliation.
  • Expensify Card - the Expensify company credit card offers up to 2% cash back, 50% off your Expensify bill, realtime alerts, spend limits, admin controls, and more.
  • Submit expenses - expense rules can be set to code everything automatically, and reports can be scheduled to submit on a custom cadence.
  • Approve reports - one or more layers of approval can be set up and Guided Review enables users to focus on risky or outlier expenses.
  • Employee reimbursement - teams can be paid in as little as one business day, across town or around the world.
  • Bill payment - capture details from vendor bills for automatic approval and payment.
  • Invoicing - create and send invoices, collect payments, and sync with accounting software.
  • Travel booking - book flights, hotels, and cars in a simple chat with Concierge.
  • Accounting sync - major accounting packages including QuickBooks, NetSuite, Sage, and Xero can be connected.

Expensify Features

Expense Management Features

  • Supported: Employee Expense Reporting
  • Supported: Corporate Card Reconciliation

Payment Management Features

  • Supported: Customizable Approval Policies
  • Supported: Financial Document Management
  • Supported: Payment Status Tracking
  • Supported: Payment Audit Trail
  • Supported: Duplicate Bill Detection
  • Supported: Advanced OCR
  • Supported: Electronic Funds Transfer
  • Supported: PCI Compliant Security Measures

Expensify Screenshots

Screenshot of the Expensify financial management app for expenses and corporate cards.Screenshot of The Expensify Card, which offers up to 2% cash back and 50% off the monthly Expensify bill. It includes realtime alerts, spend limits, and auto-reconciliation.

Expensify Video

Expensify mobile app demo

Expensify Competitors

Expensify Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationApple iOS, Android, Mobile Web

Frequently Asked Questions

Expensify automates the entire spend management process. Scan receipts, track mileage, submit and approve expenses, manage corporate cards, reimburse employees, pay bills, send invoices, and book travel. Built for individuals and companies of all sizes, anywhere in the world.

Expensify starts at $0.

Microsoft Excel, SAP Concur, and Brex are common alternatives for Expensify.

Reviewers rate Employee Expense Reporting highest, with a score of 7.6.

The most common users of Expensify are from Mid-sized Companies (51-1,000 employees).
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Comparisons

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Reviews and Ratings

(379)

Community Insights

TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!

Expensify is a versatile expense management software that solves the problem of tracking and managing employee corporate expenses. Users appreciate its ability to connect with corporate credit cards, simplifying the process of reporting transactions and providing crucial details and receipts. This feature is particularly useful for consultants who frequently travel, as it enables them to easily upload and tag receipts to expense reports. Expensify is widely used across organizations to record expenses across all departments, addressing the issue of expense approval workflow and eliminating the need for physical receipts. Additionally, the software streamlines the reimbursement process, eliminating paperwork and keeping budgets in check. Users commend Expensify's simplicity and efficiency, making it highly recommended for its seamless integration with travel software and other finance systems. It is commonly leveraged by sales teams for recording travel expenses and customer meetings, allowing for accurate job costing and client budgeting. The platform's interface is intuitive and user-friendly, with a sleek mobile app that receives high praise from users, especially frequent travelers.

Email Receipts: Users appreciate the ability to email receipts directly to Expensify as it matches up the email with the expense and makes capturing receipts with OCR awesome. This feature is highly praised by many reviewers for its convenience and effectiveness in keeping track of expenses.

Manual Creation of Expenses: The option to manually create expenses is seen as easy and straightforward by users. They can enter expenses, choose categories, input amounts, and submit them effortlessly. Many reviewers have found this feature user-friendly and efficient.

Automatic Expense Creation based on OCR: Users find the automatic creation of expenses based on optical character recognition OCR to be a time-saving feature. The system reads receipts and automatically fills out expense information, which has been appreciated by several reviewers for its efficiency and accuracy.

Cons:

  1. Quality Issues: Some users have experienced quality issues with the product, including defects and malfunctions. Several reviewers mentioned that the product did not meet their expectations in terms of durability and craftsmanship.
  2. Lack of Features: A common complaint among users is the absence of certain features in the product. Many customers have expressed disappointment over the lack of key functionalities that are commonly found in similar products on the market.
  3. Poor Customer Service: Several reviewers have reported negative experiences with customer service. Users have expressed frustration over long response times, unhelpful support staff, and difficulty in resolving issues or obtaining refunds.

These cons represent a subset of user opinions and should be considered as potential areas for improvement rather than definitive statements about the overall quality or performance of the product.

Users have made several recommendations for Expensify based on their experiences with the tool. The most common recommendations include using Expensify to manage expense reimbursement plans for teams of any size. Users find Expensify to be a useful tool in efficiently managing and streamlining the process of reimbursing expenses. They appreciate the features that help them easily track and submit expenses, as well as the ability to set up policies and guidelines for spending.

Another recommendation is to use Expensify to separate personal and business spending for tax purposes. Many users find this feature helpful in accurately reporting and tracking their finances for tax purposes. It simplifies the process of identifying and categorizing expenses, saving time and effort.

Additionally, users recommend Expensify for its functionality in keeping them updated on mileage reimbursement changes. They also appreciate being able to set spending policies within the tool, which gives them better control over budgeting and expense management.

In addition to these recommendations, some users suggest utilizing the Expensify credit card, which provides an almost automatic reimbursement process for approved expenses.

Attribute Ratings

Reviews

(1-2 of 2)
Companies can't remove reviews or game the system. Here's why
Lisa Shapiro | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
We use Expensify across our whole organization, in our US companies as well as our international companies. We have also connected our corporate credit cards to Expensify so that our users can more easily report their credit card transactions and provide important details and receipts easily. We have also used Expensify with users outside our company. When we host events that we will reimburse travel for, like board member travel or contractor workshop travel, these users can submit their requests for reimbursement through Expensify as easily as our employees can.
  • Expensify has a user-friendly interface. Receipts can be easily uploaded onto the platform through multiple methods. Users can also download the app so, which is particularly useful while they are on travel.
  • Our reps at Expensify have helped build reports that respond to our complicated multi entity needs. I have a report that I export that is in the exact format I need for journal entry template importation. This is a game changer when the monthly credit card transaction list for the journal entry is on average 800 lines!
  • We are able to host employees on the platfomr from many different countries because Expensify allows for multiple policies to be set. Each policy can then be set with needs to that country, like currency and even different categories and departments to charge items to.
  • Since we have our corporate cards connected to Expensify, Expensify builds reports for our employees through the month, adding their charges to the report as they are charged to the card. Expensify imports the amount, merchant and date and the user just needs to fill in a comment, add a receipt and select what the charge needs to be budgeted to. Users can also set up "rules" that automatically code recurring charges so they can "set it and forget it."
  • It is very easy to add user and remove users. This comes in useful in a busy HR department when stake holders are changing all the time.
  • Sometimes Expensify gets confused when receipts are emailed in and then "smart scanned" into the system. The receipt either does not get attached to the appropriate charge or it takes a very long time. I have had many users say they love this feature though and have no problem with it.
  • At the beginning of the month Expensify can be slow. This may be because all of out users want to use it then or a system wide issue.
  • Sometimes the system does not react well when words are typed in to the admin side when creating users. It responds much better when the info needing to be added is just copy/pasted.
Expensify can be great for small and large companies. We have multiple entities and a lot of specific situations that we needed built into our reports which is why we cannot take advantage of the NetSuite integration at this time, but we have worked with our rep to make it work for us by building these custom reports. Expensify is flexible and I think they can find a solution for many different companies' needs.
  • Before Expensify, my company was getting Expense reimbursement requests via paper and getting the info about company card transactions via Excel and email. Both of those scenarios created a lot more work for the HR/Payroll team and also allowed for a lot of mistakes to be made. Expensify allows the admins and users a lot more ease. It has freed up a lot of time on both sides.
  • We have a lot more success now in getting receipts. Users that are on travel don't lose them as much because they can take a picture and upload them on the spot and our company card users find tracking their receipts much easier as well since they do not have to hand us a pile of them when they turn in their monthly statement.
  • Our budget to actuals are much more accurate now for our company cards because the users can select where items are budgeted from the drop-down lists of categories and departments. We used to just guess.
Our bank offers an option for tracking company credit card information and receipts through their data portal. Expensify is much more user-friendly and since we already use Expensify for personal reimbursements, it did not make any sense to introduce a new portal for users. This is why we opted to find a solution with Expensify for our company credit card transaction tracking.
300
Everyone uses it either for their personal expense reimbursements, company card expense tracking or as an Admin for book keeping purposes. We have cross company use and even our international entities use the service for their expense tracking.
3
I so most of the heavy lifting for Expensify upkeep etc, but we have 2 other admins who approve expenses for their entities.
  • Employee Expense reimbursements.
  • Company card holder expense tracking.
  • Journal Entry creation
  • We have had custom reports created to have us with our multi-entity needs.
  • We have used it so our outside board members and contractors can submit expense reimbursements.
  • We have linked it to our company cards so we can have the charges flow to the report.
  • We are trying to expand the credit card functionality to our international entities.
  • It has the capability to create invoices, we may look in to this.
  • We may start using it full time with our contractors.
We love Expensify! Its interface is amazing. They are always innovating new things and our reps are great and help us along the way to achieve what we need.
Our rep has been amazing. He has built custom reports for us that have been very time consuming and difficult. Our reps are also currently looking into new submission solutions for us that we are excited about. They came up with this and recommended it on their own without me complaining about an issue. They are about our success and are very excited about the product they offer.
No
Yes! Our rep is so great he worked very hard to get our export template to so exactly what we needed. I said we did not need it to "think" that hard, and I could just make some adjustments after the report was produced, but our rep thought that was crazy and said that we could build it the way we needed it done, we just had to spend a little more time on the logic, and it was a success!
  • it is easy for basic users to create their expense reports and submit them.
  • it is easy for admins to maintain.
  • It is easy to set up new credit card connections and users
Vlad Merson | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
We use Expensify throughout the whole organization. It is used by employees and managers from all departments. Expensify is used for two main purposes: 1) By employees to submit reimbursable expense reports 2) By managers to submit business credit card reports with receipts and description of expense to help the finance department book everything correctly in the accounting system and stay compliant with the IRS guidelines.

Expensify helps us stay paper free and saves a lot of time for both employees, managers and accounting staff. It also helps us to keep accurate records of our business expenses, with receipts and descriptions.
  • Expensify has the so called Smart Scan option which reads the receipt and is able to recognize vendor name, amount, date and match to the corresponding expense.
  • Easily forward email receipts directly from my email to my expensify account by forwarding the email to receipts@expensify.com
  • Allows to create a feed directly from the credit card to your exensify account, no need to enter manually, all credit card expenses get to your Expensify account automatically.
  • Allows for direct reimbursement by easily connecting my bank account to my expensify account.
  • Sometimes the Smart Scan option is not reading the receipts properly and creates duplicate expenses rather than attaching the receipt to already existing credit card transaction.
  • I would like to see an option for direct, one day, reimbursement of an amount higher than $100 as well. Right now for higher amounts the reimbursement takes approximately 4-5 business days.
  • I sometimes find Expensify being very slow when opening a report or attaching a receipt.
In my opinion Expensify can save a lot of effort and time for companies with a number of traveling employees, a big sales team, or employees that travel and either use their personal funds and expense them as company reimbursable expenses or use their business credit cards and need to submit receipts and reports for firm's accounting records. It would be less suitable for very small companies that do not have traveling personnel. It would probably also would not be a great fit for big companies with 100's -1000's of employees.
  • Expensify helps our employees to save time and concentrate on the core business activities by providing a simple platform for managing their business expenses.
  • Saves the company money by helping to move to a paperless environment where we do not need to print as much, or keep paper records of reports and receipts. I would estimate about 10 hours of saved time and a couple hundred dollars per month, every month.
  • The implementation and adoption process does take some resources and time so that would be the negative impact at the beginning but that is the case for every new tool implementation.
  • Concur
We found that Expensify is easier to use and the support was better. We enjoyed free of charge trial and the support team helped a lot with demos while we were in the implementation process.
25
Most of our employees who use Expensify are on the sales team. Other than them all business credit card holders (mostly company management) use Expensify to submit their credit card reports. The accounting department uses Expensify to help book expenses and import expense reports into QuickBooks Online.
1
Nothing special is required. The tool is easy to use and support. For any questions or problems you can always reach help@expensify.com who are very responsive and helpful.
  • Submit receipts through Expensify.
  • Reimbursable mileage compliant with IRS rates.
  • Export reports to accounting software to save time on data entry.
  • We have added custom Classes and Expense Type fields to have a better understanding of business expense nature and to match our company's needs.
  • We import expense reports to our accounting software which saved a huge chunk of time on data entry work.
  • We have set up a two user approval process, where a direct manager would be the first to review and approve and the finance department will have a final word and approval.
  • We might start to import credit card reports directly from Expensify to QuickBooks. This will help us save even more time on data entry.
We like using the tool and we receive positive feedback from employees and management who use the tool. It saves time and helps us concentrate on the value adding activities so we are very likely to keep using Expensify in the future.
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