Name: Expensya
Author: Medius

Help Desk

Web and Video Conferencing

Customer Support

Interactive Application Security Testing (IAST)

Kubernetes Monitoring

Software Repositories

WebOps

Development

Academic Advising

Classroom Management

Education

Business Intelligence (BI)

Collaboration

File Sharing

Workspace Planning

Enterprise

Accounting

Invoicing

Finance and Accounting

Applicant Tracking

Background Check

Corporate Learning Management

Diversity, Equity, and Inclusion (DEI)

HR Management

Payroll

Talent Intelligence

Talent Management

Workforce Analytics

Workforce Management

Human Resources

Business Internet Service Providers (ISPs)

Cloud Storage

Computerized Maintenance Management Systems (CMMS)

Configuration Management Databases

Content Delivery Networks (CDN)

Data Collaboration

Data Observability

Database Load Balancing

Disaster Recovery as a Service (DRaaS)

Enterprise Architecture Management

Fraud Detection

IT Operations Analytics

Infrastructure-as-Code (IaC)

Integration Platform as a Service (iPaaS)

Internet Security

MLOps

Network Monitoring

Network Performance Monitoring

Release Management

SOA Application Gateways

Secret Managers

Technology Scouting Software

Threat Intelligence

WiFi Hotspot

Workload Automation

Information Technology

A/B Testing

AI Writing Assistant Software

Ad Serving & Retargeting

All-in-One Marketing

Content Management

Digital Asset Management

Digital Content Creation

Email Marketing

Landing Page

Marketing Automation

Online Proofing

Retail Media Advertising

Search Engine Marketing (SEM)

Social Media Management

Social Media Marketing

Survey & Forms Building

Swag Management

Video Collaboration

Web Analytics

Marketing

Project Management

Professional Services

Customer Relationship Management (CRM)

Social Commerce

Sales

Video Surveillance

Security

Oil and Gas

Real Estate

Vertical-Specific

Find top rated software and services based on in-depth reviews from verified users. 400+ software categories including PaaS, NoSQL, BI, HR, and more.

Ivalua Source-to-Pay

Ivalua Inc.

Teampay

Teampay (Team Labs, Inc)

Weel

Visa Spend Clarity

Visa

Ramp

Ramp Business Corporation

Spendesk

Workday Strategic Sourcing

Workday

U.S. Bank Spend Management

U.S. Bank

American Express Global Business Travel Neo1

American Express

Expensify

BILL Spend & Expense

TravelPerk

Egencia

Cegid Retail

Sage X3

Sage 100 Contractor

Oracle JD Edwards World, discontinued

PeopleSoft eProcurement

Microsoft Dynamics AX (discontinued)

Microsoft Dynamics 365 Business Central

Workday Cloud Platform discont

QuickBooks Online

### Invoice Management
Users generally praise Expensya's invoice management capabilities, highlighting the ease of adding invoices through various methods such as fast scan and email processing. The automatic recognition of invoices and receipts by the AI is a standout feature, streamlining the submission and processing of expenses. While some users have encountered minor issues like importation challenges with multi-page invoices, the overall consensus is positive regarding the efficiency and accuracy of Expensya's invoice management system.

### Receipt Handling
Users unanimously praise Expensya's efficient receipt handling capabilities. The software's ability to effortlessly scan, upload, and store receipts digitally has garnered high acclaim from users. They appreciate the convenience of capturing receipts through mobile photos and the ease of creating and managing expense reports. Additionally, the automatic analysis of receipts to generate expense report entries has been highlighted as a valuable feature. Users find that Expensya streamlines the process of managing expenses and provides a user-friendly interface for efficient receipt handling.

### Expense Reporting
Users generally praise Expensya for its efficient expense reporting capabilities. The platform's ability to streamline expense tracking, generate detailed reports, and facilitate easy submission to finance departments has garnered positive feedback. However, some users have expressed concerns about the time-consuming process of creating new reports and the occasional difficulty in report creation. Despite these minor drawbacks, Expensya's expense reporting functionality remains a key strength for users seeking a reliable and user-friendly solution for managing expenses.

### Time Saving Features
Users consistently highlight Expensya's time-saving features as a key strength of the platform. The fast scan and automatic filling functionalities are particularly commended for streamlining expense management processes and saving significant amounts of time. Despite some occasional slowdowns in reaction times, users appreciate the overall efficiency and time-saving benefits that Expensya offers. The ability to quickly forward invoices, receive feedback promptly, and easily track expenses in real-time contributes to the platform's reputation for enhancing productivity and time management.

### Automatic Data Entry
Users consistently highlight Expensya's automatic data entry feature as a time-saving and efficient tool for managing expenses. While some users appreciate the ease of use and accuracy of the automatic recognition of bills and invoices, others have noted occasional errors in the process. The availability of the automatic data entry functionality across multiple platforms has been a key advantage for users, allowing for convenient expense tracking and management. Despite some minor drawbacks, such as occasional misclassifications, users generally find Expensya's automatic data entry capabilities to be a valuable asset in streamlining expense management processes.

### OCR and Document Scanning
Users consistently praise Expensya's OCR and document scanning capabilities, noting the efficiency and accuracy of the scanning process. The fast scan feature is particularly lauded for its time-saving benefits, allowing users to quickly digitize receipts and invoices. Additionally, the intuitive nature of the scanning function makes it easy for users to input data accurately. Despite some minor issues with incorrect information extraction, overall feedback on Expensya's OCR and document scanning functionality remains positive.

### Financial Document Storage
User feedback on Expensya's document storage and processing feature is largely positive. Customers appreciate the ease of storing and managing financial documents through the platform, with many highlighting the convenience of scanning and archiving receipts digitally. The ability to access and track expenses efficiently without the hassle of physical paperwork has been a significant advantage for users. Additionally, the quick processing of invoices and the intuitive interface for document management have been key factors contributing to a streamlined experience for individuals and businesses alike.

### Cost Control and Analysis
Users consistently praise Expensya for its robust cost control and analysis features. They highlight the platform's effectiveness in tracking expenses, managing project costs, and providing real-time insights into financial data. Reviewers appreciate the ease of use and flexibility in generating detailed reports for cost analysis. Additionally, users find the integration of receipt scanning tools and expense tracking functionalities to be valuable in maintaining accurate records and optimizing cost management processes. Despite some minor concerns about organization and accuracy, overall sentiment towards Expensya's cost control and analysis capabilities remains positive and reliable.

### Accountant Collaboration
Users have highlighted several challenges with Expensya's accountant collaboration functionality. They express frustration over the slow upload of receipts, the need to wait for changes to be saved, and the difficulty in viewing all expense lines clearly without downloading to Excel. Additionally, users find the process of creating reports before submitting expenses to the finance department cumbersome. The finance department also faces limitations, such as being unable to view all expenses by employees, difficulty in locating specific claims, and the restriction of viewing/selecting only 50 lines of reports at a time. Users criticize the confusing status of expenses and reports, as well as the lack of a total amount available for reimbursement checks. Despite these drawbacks, some users appreciate the VAT processing, OCR features, and ease of sharing with accountants that Expensya offers.

### Mobile Functionality
User sentiment regarding Expensya's mobile functionality abilities is quite diverse. While some users praise the app for its ease of use, rapidity in scanning receipts, and intuitive interface, others express concerns about issues with picture-taking and receipt analysis on the iOS app. Additionally, there are mentions of desktop sync problems impacting the overall experience. Despite these mixed reviews, many users appreciate the convenience of capturing receipts digitally through mobile photos and the time-saving aspect of the mobile application.

### User Interface and Accessibility
Users consistently highlight Expensya's user interface as intuitive and easy to navigate, making expense management a streamlined process. The mobile accessibility feature is commended for its reliability and convenience, allowing users to access the platform from anywhere at any time. The flexibility and customization options within the interface are also praised for catering to diverse business needs. Additionally, the quick response from customer support further enhances the overall user experience with Expensya.

### Project and Budget Management
Users consistently highlight Expensya's project and budget management features as key strengths of the platform. The ease of tracking project expenses, managing budgets effectively, and monitoring project resources are frequently commended. Additionally, users appreciate the flexibility and responsiveness of the tracking and reporting tools for project costs and time management. The platform's ability to streamline project workflow, provide accurate estimates, and offer insightful analytics further solidifies its reputation as a reliable project and budget management solution.

### Tracking and Monitoring
Users generally appreciate Expensya's robust expense tracking and monitoring capabilities. The platform's ability to streamline expense reports, optimize spend control, and provide reliable receipt scanning tools has garnered positive feedback. Additionally, users find the integration functionalities and mobile accessibility to be highly responsive and user-friendly. Expensya's tracking and monitoring features are commended for their effectiveness in providing real-time insights and facilitating easy expense management. Despite some minor concerns about integration speed, overall, users find Expensya's tracking and monitoring functionalities to be valuable assets in managing expenses efficiently.

### Approval Processes
Users unanimously praise Expensya's efficient approval workflow system. The consensus among reviewers is that the approval processes within Expensya are robust and user-friendly. Users appreciate the ease with which they can track and manage approvals for travel expenses, noting that the platform streamlines the entire process. The approval workflow is highlighted as a standout feature, with users commending its effectiveness in ensuring accurate and timely approvals. Additionally, the platform's ability to automate approval notifications and provide real-time status updates has been well-received by users, contributing to a smoother and more efficient expense management experience.

Users have made several recommendations for Expensya based on their experiences. The most common recommendations include users suggesting utilizing Expensya for its functionality in expense and spend management, as well as its easy-to-use interface. They also recommend Expensya for its intuitive project budgeting platform, invoicing capabilities, and the ability to generate profitable reports. Users find these features beneficial for managing budgets, creating invoices, and deriving valuable insights from generated reports.

Additionally, users recommend Expensya for its ability to track and approve expenses in complex organizations. The platform provides a streamlined process for managing and approving expenses, which is particularly beneficial for companies with multiple teams or departments.

In addition to these recommendations, users suggest following the correct process when connecting Expensya to Quickbooks for seamless integration. Furthermore, Expensya is recommended as a tool for simplified management of invoices and expenses.

Expensya is a cloud-based software that helps businesses manage expenses efficiently. Users have praised the platform for its ability to simplify expense tracking, receipt scanning and approval workflows, significantly reducing the time required to process expenses while increasing accuracy. The app's AI-powered receipt recognition capabilities are particularly appreciated as they help to avoid manual data entry errors.

Expensya has also eliminated the headache of managing paper receipts, enabling users to scan and store them in-app, making it easy to access copies anytime without having to sift through hundreds of papers. Companies that often have employees travelling for work have found the platform particularly useful, allowing them to submit expenses digitally on-the-go. Additionally, customers enjoy prompt customer support and straightforward usage, as well as the seamless integration with other accounting software. Expensya addresses the problem of time-consuming expense management and inaccurate reporting through an intuitive solution providing businesses with real-time expense control while saving companies money and improving their productivity.

Expensya is a web and mobile expense management software designed for companies of all sizes, as well as accountants looking to streamline processes. The software automates the entire spend management process from start to finish, making it easy for employees, managers, and accountants alike. Offering a user-friendly app and ERP integration, Expensya's paperless process is 100% mobile - allowing employees the freedom to scan receipts on-the-go.

Expensya's smart scan technology automatically extracts information from receipts using OCR technology, so there is no need for manual data entry. Additionally, users can enjoy full visibility over approval workflows thanks to cloud-based verification tools that set multi-level approvals in motion in real-time. Finally, Expensya offers accountant integration with advanced BI capabilities powered by PowerBI so you'll always have access to transparent company expenses data in real-time from wherever you are. 

Overall, if you're looking to optimize your business' expense report management process while reducing administrative time spent on this task then Expensya may be worth considering.

Expensya automates expense report management and streamlines processes for employees, managers, and accountants. Users can take a quick scan of a receipt and automatically generate an expense report. Designed to support streamlined accounting, ERP integration, paperless process, multi-level verification & approval workflows, mileage tracking, and features to optimize the expense report management process, from start to finish. Expensya also integrates with bank cards, HR systems, ERPs, accounting systems, and travel management systems. Expensya automates every step of the process: policy is auto-controlled, duplicates are auto-detected, approval workflows are cloud-based, and Expensya integrates with an ERP.

In June 2023, Medius announced their intent to acquire Expensya.

Silver

Gold

Rippling’s platform for HR, IT, payroll, and spend management automates the entire employee lifecycle, ensures compliance, supports device management, and provides real-time financial visibility from a central dashboard.

Rippling

SAP Concur is a SaaS expense report management product, and handles corporate travel booking, expense report automation, reimbursement, audit, and business intelligence, and corporate card integration.

Concur Travel and Expense

SAP Concur

Expensya

Spend Management

Medius is a leader in business solutions that simplify and automate business processes. With a year over year growth of 40 %, we are established as one of Sweden's fastest growing IT-solution providers. Our proprietary software enable companies to quickly move from idea to solution for automating, optimizing and improving business processes. Drawing on deep experience and high competence, over 1300 business customers worldwide have experienced the quick return on investment and flexibility provided by our products.

Our tools are:
- Mediusflow invoice: An award winning, ERP-independent, financial workflow engine with a strong track record in invoice automation.
- Mediusflow platform: A powerful, user friendly and web-based workflow platform for process management and document processing, currently integrated with more than 70 different ERP-systems.
- Enterprise Resource Planning: As Gold Certified Microsoft partner Medius delivers Dynamics AX and Dynamics NAV solutions. With business processes in mind, we address the full spectrum of challenges in an ERP-implementation.

Facts in brief:
- Vision: To deliver the world’s best business support
- Growth and profitability since founded in 2001
- A year over year growth of 40 %
- Net revenue 2012: €17 Million
- Offices in Sweden (HQ), Norway, Denmark, Finland, UK, USA, France, Netherlands, Poland and Australia 
- Currently 200+ employees 
- Owned by employees to over 70 %
- 1300+ customers
- CEO: Mikael Lindblom

Medius

Thales Digital Factory, an autonomous entity of the Thales Group whose main mission is to accelerate the digital transition of the group and its customers, chose Expensya to manage its expense reports.
Discover the testimony of Stéphane El Mabrouk, COO of TDF, who talks about the implementation of the Expensya tool, the adoption and the ease of use.

TrustRadius is a technology and business research firm based in Austin, Texas. The company is known as a review platform for verified B2B technology and software reviews through a proprietary algorithm and human verification.

TrustRadius

Home

Spend Management Software

Expensya

Overview

What is Expensya?