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March 09, 2020
Extensis Portfolio is currently being used by only a small number of departments at our university. We heard about it from another department and decided to try it out for ourselves, and have since found it to be a vital tool for organizing our photos and being able to share them with collaborators across campus.
- Organization. It allows us to keep our photos organized and in their appropriate folders so we can find them again.
- Search. Extensis Portfolio imports all the metadata from the photo and allows you to search for keywords or descriptions from its interface.
- Sharing. Its NetPublish function allows for easy sharing across campus for other communicators to use photos we've selected for them.
- Learning curve. It can be very intimidating and difficult to learn for people who are not experienced with similar software.
- Ease of adding new users. It's currently a long process to bring anyone new onto the platform. We have to go through our DAM manager and only they have the ability to add or remove people.
- Thumbnail previews sometimes blank. Sometimes the thumbnails for photos don't load or need to be refreshed manually, which can be frustrating when needing to search through multiple folders and photos.
January 29, 2020
Extensis Portfolio is used by my organization to organize our catalog of over 220,000 digital assets. It allows employees in multiple locations to have access to the same material where most of the physical assets are stored. This program has helped us move forward with the digitization of over 47,000 assets, and the number of digitized materials keeps growing.
- Database is easily searchable, and quick.
- Custom views allow you to change how assets appear on your screen, which is very useful.
- Permissions is a big deal. It is all or none access.
- Very easy to make an irreversible database mistake with just a few clicks.
November 29, 2018
We currently utilize Extensis Portfolio for storing our organization's media assets, namely the still images produced by our photography team organization-wide. We have 2.2M assets under management. Extensis allows us to catalogue, tag, store, and redistribute the assets both internally and externally via an easily navigable web interface. Being able to safely archive the decades of content is paramount to the organization's institutional memory. Extensis does an excellent job of allowing us to deftly manage our media assets.
- Watch folders: Extensis allows for multiple watch folders to be commissioned on a variety of network connected data shares--NAS, direct connect external HDs, etc.. We have our workflow such that each photographer can upload their job into their own folder, and Portfolio automatically injests the image assets.
- Metadata injecting: a key component of our archiving needs are met with Portfolio's fully- customizatable and automatic metadata injection. This allows us to set standard fields across all the assets, while also allowing for custom variations in categories, keywords, and tags. Absolutely key to our workflow.
- Integration with Adobe CC is seamless through the built-in connector.
- Finally, the support team is OUTSTANDING! We absolutely LOVE our support engineer. We are a small org compared to the rest of his portfolio, but he always puts in the extra effort and takes the time to allow us to feel like we are totally supported.
- Portfolio supports a ton of asset types. Photos, videos, audio, documents, and large graphic files are all stored on the system. The image management is a mature feature with Portfolio. We are looking for them to continue to improve the video management tools beyond just thumbnail, preview, and playback for various formats.
- The customization of the out-of-the-box features in Portfolio provides organizations with flexibility to design to spec. However, expect to plan well in advance for customization--this is not particularly a negative, but be prepared to engage specialized persons to assist with the desired feature enhancement.
Extensis Portfolio Scorecard Summary
What is Extensis Portfolio?
Extensis headquartered in Portland, Oregon offers Portfolio, their digital asset management (DAM) platform.
Categories: Digital Asset Management
Extensis Portfolio Technical Details
| Operating Systems: | Unspecified |
|---|---|
| Mobile Application: | No |