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Extensis Portfolio has proven to be a valuable asset management tool for users from various industries. With its user-friendly interface …
Starting at $9 per month
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What is Extensis Portfolio?
Extensis headquartered in Portland, Oregon offers Portfolio, their digital asset management (DAM) platform.
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Pricing
Connect Fonts
$9
Cloud
per month
Connect Assets
$25
Cloud
per month
Entry-level set up fee?
- No setup fee
For the latest information on pricing, visithttps://www.extensis.com/pricing?hsLang…
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Starting price (does not include set up fee)
- $9 per month
Product Details
- About
- Competitors
- Tech Details
- FAQs
What is Extensis Portfolio?
Digital Asset Management Software designed to blend seamlessly into the user's workflow. Portfolio aims to make it easy to share digital assets with remote team members, partners, and customers no matter where they are.
Extensis Portfolio Competitors
Extensis Portfolio Technical Details
| Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
|---|---|
| Operating Systems | Unspecified |
| Mobile Application | No |
Frequently Asked Questions
Extensis headquartered in Portland, Oregon offers Portfolio, their digital asset management (DAM) platform.
Extensis Portfolio starts at $9.
The most common users of Extensis Portfolio are from Mid-sized Companies (51-1,000 employees).
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Reviews and Ratings
(5)
Community Insights
TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!
- Business Problems Solved
- Pros
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- Recommendations
Extensis Portfolio has proven to be a valuable asset management tool for users from various industries. With its user-friendly interface and powerful features, the software allows users to efficiently manage and organize their digital assets. One of the key use cases of Extensis Portfolio is in the field of design and marketing, where users can easily centralize and organize assets for different brands. This helps in standardizing asset management, providing images to clients in various formats, and organizing and cataloging different types of assets.
Another important use case of Extensis Portfolio is in the academic sector, where it has helped universities manage their photo collections and faculty media libraries. The software facilitates the identification, tagging, and storage of images, ensuring efficient retrieval and associated information. Additionally, Extensis Portfolio has improved workflows by assessing and organizing legacy assets, making them more accessible to wider staff members.
Furthermore, Extensis Portfolio has found applications in healthcare organizations by assisting in managing patient photos while ensuring compliance with HIPAA law. It also serves as a reliable solution for photographers who need to catalog their images quickly and provide finished products to customers through a user-friendly Netpublish site. In addition to these specific use cases, Extensis Portfolio offers benefits like easy import and embedding of various file formats, quick access to different files, clean portfolio creation, and efficient font management. Overall, this versatile software addresses diverse business problems related to asset organization, retrieval, collaboration, and brand management across industries.
Easy to use and intuitive interface: Many users have praised Extensis Portfolio for its user-friendly and intuitive interface. They find it easy to navigate and mention that it doesn't overwhelm them with complexity, allowing them to focus on their tasks. Some reviewers even mention that the interface boosts their confidence in using the software effectively.
Wide range of features: Several reviewers appreciate the various features offered by Extensis Portfolio. These include asset library, customizable branding, metadata management, reporting/analytics, file conversion, search/filter, workflow management, asset sharing, and asset categorization. Users find these features valuable for managing and organizing their digital assets efficiently.
Responsive customer support: A notable number of users had positive experiences with Extensis Portfolio's customer support team. They found them professional, responsive, and helpful when resolving any queries or issues they encountered while using the software. This level of support contributes to a positive overall experience for many users.
Search Feature Frustrating: Several users have found the search feature to be frustrating as there is no way to search within results, making it difficult to find specific assets efficiently.
Limited Customization Options: Many users have expressed their dissatisfaction with the limited customization options available in the software. They feel that the current options do not allow them to tailor the program according to their specific needs and preferences.
Difficulties with Mac Compatibility: Some users have mentioned difficulties when running the software on a Mac compared to Windows. This has caused hindrances in their workflow and they would prefer a smoother experience across different operating systems.
Users have made several recommendations based on their experience with Extensis Portfolio, including:
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Organize assets and configure the product correctly: Reviewers highlight the importance of organizing assets ahead of time and configuring the product correctly from the start. They suggest having a Digital Asset Management (DAM) plan in place, working with the IT department, and deciding on folder structure, naming conventions, keywords, and metadata requirements beforehand. This ensures smooth asset management and maximizes performance.
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Take advantage of features and consult customer service: Users highly recommend exploring Extensis Portfolio for asset management needs. They suggest taking advantage of features like the auto keywording feature and the great keyword search that pulls in metadata for easy searching. They also emphasize the usefulness of customer service and consulting services, especially for small businesses.
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Consider individual needs and explore other options: Users advise doing research to find the best fit for individual needs, considering factors such as the number of assets, users, and performance expectations. While Extensis Portfolio is praised as a great organization tool that eliminates excessive emails and file transferring, some users recommend looking at other options for individual users. They specifically mention improving the web-based DAM for sharing assets.
Overall, users recommend investing time in organizing assets, configuring the product correctly, taking advantage of features like auto keywording and keyword search, considering individual needs, exploring customer service options, and conducting thorough research before making a decision.
Attribute Ratings
Reviews
(1-3 of 3)Companies can't remove reviews or game the system. Here's why
April 08, 2021
A great solution for easy photo storage and searching - but only if you make use of the metadata.
Extensis Portfolio is currently being used by only a small number of departments at our university. We heard about it from another department and decided to try it out for ourselves, and have since found it to be a vital tool for organizing our photos and being able to share them with collaborators across campus.
- Organization. It allows us to keep our photos organized and in their appropriate folders so we can find them again.
- Search. Extensis Portfolio imports all the metadata from the photo and allows you to search for keywords or descriptions from its interface.
- Sharing. Its NetPublish function allows for easy sharing across campus for other communicators to use photos we've selected for them.
- Learning curve. It can be very intimidating and difficult to learn for people who are not experienced with similar software.
- Ease of adding new users. It's currently a long process to bring anyone new onto the platform. We have to go through our DAM manager and only they have the ability to add or remove people.
- Thumbnail previews sometimes blank. Sometimes the thumbnails for photos don't load or need to be refreshed manually, which can be frustrating when needing to search through multiple folders and photos.
- Positive - saves time. The search feature is biggest time saver. Now that we don't have to spend hours staring at photo folders trying to find one that works, we can get on with design.
- Positive - keeps us current. Extensis Portfolio has the ability to arrange photos by year, which means if we have folders that are older than 5 years we can move all those old photos to an archive and keep only the most current photos to search through.
- Positive - customer service. With the ease of sharing photos with NetPublish, we no longer have to wade through emails of people requesting images. Now they can search for them themselves and we can see what photos are requested the most.
- Box, Dropbox and MS SharePoint
Extensis Portfolio was cheapest for our office to use and easiest with the ability to search for photos by keywords. Box and Dropbox do not have the ability to search through metadata, which was extremely important for our group. I haven't had a lot of experience with MS SharePoint, but it seemed like there was less searchability when compared to Extensis Portfolio.
January 30, 2020
Extensis Portfolio is still the top dog!
Extensis Portfolio is used by my organization to organize our catalog of over 220,000 digital assets. It allows employees in multiple locations to have access to the same material where most of the physical assets are stored. This program has helped us move forward with the digitization of over 47,000 assets, and the number of digitized materials keeps growing.
- Database is easily searchable, and quick.
- Custom views allow you to change how assets appear on your screen, which is very useful.
- Permissions is a big deal. It is all or none access.
- Very easy to make an irreversible database mistake with just a few clicks.
- Allows quick and easy image and asset searches.
- Has been an invaluable tool for our organization by freeing up database employees to tackle other tasks.
- Brandfolder and Cumulus
I was not the decision-maker, but rather an end-user. Our team did have a say on the type of functionality that we required, and for our budget and for the number of features that it offered, Extensis Portfolio was the clear choice for our organization. For us, it came down to volume licensing issues and the fact that we were using a previous version that made us stay with it.
November 29, 2018
The Zen of Extensis: All of your Digital Assets Collected, Organized, and Accessible in Portfolio
We currently utilize Extensis Portfolio for storing our organization's media assets, namely the still images produced by our photography team organization-wide. We have 2.2M assets under management. Extensis allows us to catalogue, tag, store, and redistribute the assets both internally and externally via an easily navigable web interface. Being able to safely archive the decades of content is paramount to the organization's institutional memory. Extensis does an excellent job of allowing us to deftly manage our media assets.
- Watch folders: Extensis allows for multiple watch folders to be commissioned on a variety of network connected data shares--NAS, direct connect external HDs, etc.. We have our workflow such that each photographer can upload their job into their own folder, and Portfolio automatically injests the image assets.
- Metadata injecting: a key component of our archiving needs are met with Portfolio's fully- customizatable and automatic metadata injection. This allows us to set standard fields across all the assets, while also allowing for custom variations in categories, keywords, and tags. Absolutely key to our workflow.
- Integration with Adobe CC is seamless through the built-in connector.
- Finally, the support team is OUTSTANDING! We absolutely LOVE our support engineer. We are a small org compared to the rest of his portfolio, but he always puts in the extra effort and takes the time to allow us to feel like we are totally supported.
- Portfolio supports a ton of asset types. Photos, videos, audio, documents, and large graphic files are all stored on the system. The image management is a mature feature with Portfolio. We are looking for them to continue to improve the video management tools beyond just thumbnail, preview, and playback for various formats.
- The customization of the out-of-the-box features in Portfolio provides organizations with flexibility to design to spec. However, expect to plan well in advance for customization--this is not particularly a negative, but be prepared to engage specialized persons to assist with the desired feature enhancement.
- Saves time-- automation features save time, freeing up personnel time, saving money.
- Assures us that the assets are catalogued, stored, and retrieved with minimal effort by any level of user.
- Easy to manage from an IT standpoint. Extremely stable on-prem platform. Updates are well thought out and applied on a schedule which works with our business model.
- Support is key for us-- we are a three-person IT operation with 100s of clients. Portfolio support is top-notch, dedicated pros.
We have been with Extensis for many years-- so the comparisons are outdated at this point. Companies like WebDAM, Adobe's Lightroom, mediavalet, and others, just don't have the robust catalogue management Portfolio does. There is a solidness and assurance of functionality we experience when using Portfolio-- nothing clunky or web-cloud shaky.