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https://dudodiprj2sv7.cloudfront.net/product-logos/8c/GJ/A6MHSJXH6ZO2.GIFFileHold ReviewFileHold was being used in my organization in order to electronically store all of our documents. FileHold also allowed me to submit sourcing documents for approval to my managers and keep track of the approval process. It was only the purchasing department that used FileHold, and I believe it would have been a lot more useful if other departments implemented the use of FileHold. However, some departments that tried using it, did not necessarily like it, but that might be because of lack of training, or them failing to see the big picture of the use in the organization as a whole.,Keep track of approval process once a document is submitted for approval Allowed me to run reports on the amount of documents approved the first time through, second time through etc. Allowed tracking of documents.,Whenever there was an update done to the program, we would run into multiple issues.,8,Faster approval process Better relationships with our plant [locations] Improved employee efficiency by making the approval process faster Improved employee efficiency by allowing employees to find documents faster through the search function,SAP,SAP Adaptive Server Enterprise,Buy-side contracts
Windows, Vai any popular browser
FileHold
2 Ratings
Score 7.9 out of 101
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FileHold Reviews

FileHold
2 Ratings
Score 7.9 out of 101
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Ioana Florina Buzgar profile photo
August 17, 2016

"FileHold Review"

Score 8 out of 10
Vetted Review
Verified User
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FileHold was being used in my organization in order to electronically store all of our documents. FileHold also allowed me to submit sourcing documents for approval to my managers and keep track of the approval process. It was only the purchasing department that used FileHold, and I believe it would have been a lot more useful if other departments implemented the use of FileHold. However, some departments that tried using it, did not necessarily like it, but that might be because of lack of training, or them failing to see the big picture of the use in the organization as a whole.
  • Keep track of approval process once a document is submitted for approval
  • Allowed me to run reports on the amount of documents approved the first time through, second time through etc.
  • Allowed tracking of documents.
  • Whenever there was an update done to the program, we would run into multiple issues.
FileHold is well suited because it reduces the paper use for approvals. It also allows the managers to track the time employees spend sending files for approval and how many times it takes them to get the approval. FileHold is less appropriate when the approvers of a document are out of office and they did not set up a backup approver.
Read Ioana Florina Buzgar's full review

FileHold Scorecard Summary

About FileHold

FileHold is a document management software. It is feature rich, enterprise-grade and affordable. The standard offering includes versioning, file search, tagging, and tracking.  A fully documented web services API is included at no charge. With the API, users can search the FileHold repository from any application and add documents to FileHold repository from any application (out of the box). In the enterprise offering, registered users have an individual login and role and concurrent sessions are monitored.

FileHold aims to bring structure, security, and order to the information chaos found in most offices. The vendor says FileHold customers make the decision to implement a structured document management system because in-house systems (Islands of Information) of shared network drives, filing cabinets, document tracking spreadsheets, email messages with attachments, or outdated groupware tools were no longer effective and needed to be replaced.

According to the vendor FileHold can reduce the amount of time spent searching for information and training new hires on procedures for updating documents by simplifying document and record archiving processes.

FileHold Features

Has featureDocument Workflow and Approval
Has featureDocument archiving, retention and disposition
Has featureDocument security, control and audit trail

FileHold Screenshots

FileHold Competitors

MS SharePoint, eFile Cabinet On-Premise/Desktop, Laserfiche

Pricing

Has featureFree Trial Available?Yes
Does not have featureFree or Freemium Version Available?No
Has featurePremium Consulting/Integration Services Available?Yes
Entry-level set up fee?Optional
On-premise EditionPricing DetailsTerms
FileHold Express for 5 users$3,750Server and 5 users
FileHold Enterprise for 20 users$7,600Server and 20 users
SaaS EditionPricing DetailsTerms
FileHold Express for 5 users$15.00per user / month
FileHold Enterprise$10.00Per user / month

In all cases the price per user will decrease as more users are added to the system. FileHold has many optional and custom features that can be chosen and will change the price. For outright purchase of a license there is an optional 20% per year support and upgrade fee.

FileHold Customer Size Distribution

Consumers
0%
Small Businesses (1-50 employees)
10%
Mid-Size Companies (51-500 employees)
50%
Enterprises (> 500 employees)
40%

FileHold Support Options

 Free VersionPaid Version
Phone
Email
Forum/Community
FAQ/Knowledgebase
Social Media
Video Tutorials / Webinar

FileHold Technical Details

Deployment Types:On-premise, SaaS
Operating Systems: Windows, Vai any popular browser
Mobile Application:Apple iOS, Android, Windows Phone, Blackberry, Mobile Web, via HTML 5
Supported Countries:Nortrh America, Europe, Asia
Supported Languages: English, Spanish, French