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What is Flowlu?

Flowlu is an all-in-one business operating platform from the Russian company of the same name, designed to contains all essential tools for project, task, finance and customer management. Flowlu provides an overview of everything that is going on in a…

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Recent Reviews

Swiss [Army] Knife for B2B

9 out of 10
June 22, 2021
As a large part of our organization, we use Flowlu to manage projects, CRM, manage accounts, assign invoices, and use mind-mapping as an …
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Popular Features

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  • Task Management (49)
  • Team Collaboration (48)
  • Workflow Automation (46)
  • Document Management (44)

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What is Flowlu?

Flowlu is an all-in-one business operating platform from the Russian company of the same name, designed to contains all essential tools for project, task, finance and customer management. Flowlu provides an overview of everything that is going on in a company, allowing users to track every part of…

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Flowlu Review: Appsumo Lifetime Deal & Demo Tutorial | Business Management Software

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Project Management

Project management software provides capabilities to streamline management of complex projects through task management, team collaboration and workflow automation

Avg 7.6

Professional Services Automation

Features that support professional services organizations

Avg 7.5
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Product Details

What is Flowlu?

Flowlu offers a business management software for workflow automation and team collaboration. With Flowlu, small and medium-sized businesses can manage their projects and tasks, automate sales processes, keep track of cash flow, create invoices and estimates, share knowledge, collaborate, and gain reports.

Flowlu Features

Project Management Features

  • Supported: Task Management
  • Supported: Resource Management
  • Supported: Gantt Charts
  • Supported: Scheduling
  • Supported: Workflow Automation
  • Supported: Team Collaboration
  • Supported: Support for Agile Methodology
  • Supported: Document Management
  • Supported: Email integration
  • Supported: Mobile Access
  • Supported: Timesheet Tracking
  • Supported: Budget and Expense Management

Professional Services Automation Features

  • Supported: Quotes/estimates
  • Supported: Invoicing
  • Supported: Project & financial reporting

Additional Features

  • Supported: Project Workflows

Flowlu Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationApple iOS, Android
Supported LanguagesEnglish

Frequently Asked Questions

Flowlu is an all-in-one business operating platform from the Russian company of the same name, designed to contains all essential tools for project, task, finance and customer management. Flowlu provides an overview of everything that is going on in a company, allowing users to track every part of the business, from time spent by teams and their workload to overall costs, and customer invoices.

ClickUp, Accelo, and Wrike are common alternatives for Flowlu.

Reviewers rate Support for Agile Methodology highest, with a score of 8.8.

The most common users of Flowlu are from Small Businesses (1-50 employees).
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Reviews and Ratings


Attribute Ratings


(1-25 of 50)
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Score 2 out of 10
Vetted Review
Verified User
We used Flowlu primarily as a CRM operating outside our ERP. The software is very functional and user-friendly - could be adapted to a number of applications. Although we opted not to use Fowlu long-term, it offered many of the features we were looking for. From a functional standpoint, it came down to a matter of preference. However, Flowlu customer service was lacking when it came to resolving a dispute regarding our membership.
  • CRM
  • Workflow Dashboards
  • Customer service
  • Automatic enrollment in auto-renewal
Although the functional aspects of the software are very good, we were dismayed at the lack of accommodation from customer service. The auto-renewal policy is somewhat questionable, and Flowlu will refuse a request for a refund based on an unwanted auto-renewal. We had planned on possibly reintegrating Flowlu permanently once we had onboarded our new ERP in about a year, but we have opted for another solution with more billing transparency.
Tomas Vadminas | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
We needed a complete solution for online business management. Flowlu delivered it and more.
  • Flowlu is a comprehensive solution for project management and CRM software. Especially when you don’t want to have a dozen separate systems and drown in integration efforts.
  • Although most functions are well documented, some features require reaching out to support to set up correctly.
The interface is easy to use and there are some amazing features such as fully automated task-flow INSIDE the system itself. It also has enough customization capabilities so that you can adapt it to your business needs.
Score 9 out of 10
Vetted Review
Verified User
I moved my client to Flowlu for CRM from Zoho CRM and am very pleased to say it is much easier to use. We're looking forward to some additional functionality in the reporting sections, but is extremely positive with the functions and usability of the system. Issues that we had with Zoho that took very long hours to work through were super simple on Flowlu--like blueprints and sales processes. The biggest issue we had was importing and matching Zoho records. There are two features I believe are planned for Flowlu that weren't available at the time of import: import dropdown fields and multi-check boxes, even though we had the custom fields in Flowlu prior to import.
  • Usability is fabulous compared to so many CRMs--love it
  • Multi view and connection between accounts, contacts, opportunities, projects
  • Workflows and sales processes are super simple
  • Bulk Import of attachments matched to an account or contract would be super useful
  • Bulk change of checkboxes
  • Reporting in the CRM - user defined reports
CRM and project management, which we've used it for, so far are excellent.
Score 10 out of 10
Vetted Review
Verified User

Pros: I have both Plutio and Freedcamp, but I feel they are so complicated to understand how to use it well. While Flowlu is very easy to use because it has a pretty and clean UI. I love many functions of Flowlu invoice, which I can add or remove items “tax, discount, pty” by clicking and choosing on tick boxes.

Cons: Flowlu hasn't integrated Zapier at this point. I hope they will have done it this year.

  • Flowlu support Invoice Custom Templates
  • They have their own CRM
  • Integrating with Syncspider, Pabbly and Integrately which support automation system well.
  • Flowlu should allow user to import their own invoice into app
  • Fellow should have their own email marketing system
  • It should integrate woo-commerce, a big e-commerce platform on WordPress. This will support users will in managing and sending emails to their customers.
Flowlu is well suited to small and medium businesses because it has all-in-one function, including managing project, finance, collaboration with teamers. Also, Flowlu has a great roadmap, with many functions will be integrated in near future. In my opinion, I believe this app will develop further and bring more benefits to users.
Calvin Sue | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
I have been using Flowlu to run a small music school. This is my first all in one type tool, it was a bit overwhelming initially but getting the hang of it. The pros out weigh the cons as I save time and money in the long run. The accounting part of Flowlu is not as extensive as other tools I have used in the past but is adequate for us as we primarily need to deal with cash and bank transfers. It gives nice charts of cash flow, revenue and expenses. We are using it throughout our business and soon will try all of Flowlu's features. Rather than use Quicken and other software, we can just use Fowlu for all our needs. It is much easier to use than others and it will save us a lot of time in the long run.
  • All in One
  • Finance
  • Accounting
  • Project Management
  • A little difficult to find features in dashboard
  • Issues loading on old laptop
  • Features still being developed
Flowlu is good for our small business as complicated financial transactions are not needed. I really like to have everything under one tool to save from switching apps and also to eventually save time and money in training and purchasing other software. They are still developing their features and in the future might be more appropriate for larger organizations that have complex and changing financials.
Stanislav Lisunov | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User

Having worked with multiple software applications and wasting time on inconvenient project management templates, I decided to find an all-encompassing solution that will unify the work of all departments, provide easy monitoring, integrate the invoicing system, and allow keeping track of the entire workflow of the company.

Flowlu became a perfect answer to all of my company’s needs. The CRM helped track and monitor sales prospects via the opportunities feature and automate and optimize the work of all departments and each employee in particular. The email and contact integration facilitated communication between team members and established a clear feedback line with customers. We have over 100 employees, which is why the possibility of assigning roles and access rights came in handy as well.

The mind map feature fits perfectly in our weekly brainstorming aimed at developing new business ideas and products. The visualization of plans and concepts with an option to assign tasks, update the information, and set icons proved to be an invaluable tool.

The calendar feature allows easy event planning with reminders sent to all the team members involved in the event.

With the finance feature, we integrated the invoicing system and payment gateways that our customers most frequently use.

  • Convenient and feature-packed CRM
  • All-encompassing projects module allowing optimization and automation of the workflow
  • Possibility to set up financing system and payment gateways
  • Opportunities tools for keeping track of sales prospects
  • Mind map feature for brainstorming of creative ideas and business development strategies
  • Knowledge base providing guidance and help with any issue and question about the feature set up
  • The abundance of features may seem overwhelming at first if you don't have any experience working with CRMs
Flowlu's CRM is perfect for monitoring the work of every employee with the report tool giving you a detailed overview of the projects they participated in and time spent on every task.
The mind map feature is perfectly suited for collaborative brainstorming of new ideas for products, services, general marketing and business strategies, and creating the concepts' visualization.
The calendar tool allows integration of Google Calendar and setting up events with reminders sent to team members involved in the project in question.
Score 9 out of 10
Vetted Review
Verified User
As a large part of our organization, we use Flowlu to manage projects, CRM, manage accounts, assign invoices, and use mind-mapping as an additional tool for on-demand planning and review.
  • CRM
  • Project management
  • Mind-mapping
  • Invoicing
  • UI
  • Email management
  • More currencies
To manage the workflows of our business, we used a number of tools before we began using Flowlu. It combines CRM, project & task management, team communication, invoicing, and account management into a single tool. We are able to save a lot of time and effort by using this all-in-one solution.
Score 9 out of 10
Vetted Review
Verified User
Great business management software to handle all your needs. It has many apps we have not implemented or used. I believe it can be adapted to different industries. We mainly use our project management and knowledge base. We have created different dedicated workspaces based on department. Flowlu has been a real help monitoring and delegating tasks to team members.
  • Workspaces for different departments
  • Kanban board to track tasks
  • Project workflows to measure different stages and milestones
  • Client portal

Flowlu is well suited for many industries as its customizable. We are IT service provider and we have adopted Flowlu to our need. Less apprioriate will be brick and mortar store.

Dr Javed Iqbal, PhD | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
We use Flowlu across the whole organisation to manage projects, CRM, our team members, tasks, and finance. This software is very powerful and full of features. This tool is all in one. It saves a lot of money as we dont need to have various tools for various business needs. Also we can manage projects, CRM, Tasks and finances in Flowlu.
  • Flowlu is very good in project management. Flowlu is the main tool being used for projects and task management.
  • We use our CRM in Flowlu. Flowlu has a feature enrich CRM
  • We use finance module for sending invoices and receiving the payments from our potential customers
  • Automation in Flowlu works well, very easy to automate workflow and processes
  • User interface could be improved
  • There is learning curve. Well explanatory tutorial and step-by-step guide could be provided
  • Flexibility in font size and invoicing should be given
Flowlu is a feature-rich tool and it is well suited to manage projects, CRM, Tasks and finances. If you are a business or solopreneur and been using various tools to manage projects, tasks, CRM, and invoicing then Flowlu is all in one platform where you will find all tools and features in one place. You can automate your workflows and process in Flowlu as well.
John Hogarth 🇺🇸 | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
I like that Flowlu is an all-in-one solution. Many other apps state this but they really fall short. Go get Flowlu! I really like the project management features as well as the CRM features. The invoicing is also a very nice way for me to run my business end-to-end. The communication features really help my team get dialed into our outreach and sales. The pipeline feature is a really nice feature too. It is amazing that other apps just focus on one thing and Flowlu has most of them included.
  • Project Management is a robust tool within Flowlu and we use it everyday
  • CRM is a key feature we use everyday to reach out and track client relationships
  • Invoicing within Flowlu is how we track expenses and invoice our customers
  • The current UI could use some updating
  • It would be ideal if the invoicing was a bit more customizable
  • There are a lot of menus; it would be ideal if the menu structure were a little simpler
Flowlu will help with running any type of business. From customer onboarding to client relationships to deal tracking, all the way to invoicing and communicating with the customers and vendors. CRM, financials, project management, sales, basically running my business from all aspects of sales to communication with my team. I am now able to stop using multiple apps to get things done and get all of the work done under one hood.
Kaysar Kabir | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
I am a regular user of Flowlu. I have a team within my organization and customers too. I manage Flowlu as an admin. My colleagues who manage the HRM, and who manage the finance are using the Flowlu too. I assign tasks to my team using Flowlu. So, HRM, Finance, Task management, Scheduling, document sharing, data storage, contact management, and so on are being managed using the Flowlu across the organization. My business has been automated with the help of Flowlu. It is a huge benefit to use Flowlu for managing my business.
  • Tasks management is easier then ever to use Flowlu
  • Project management, progress tracking and monitoring can be done within a moment
  • Opportunities, activities, contact are in one place
  • Site loading speed need to be improved
  • Step by step guideline may helpful to its smooth operation
  • Need client dashboard
Flowlu project management software is great for organizations that are struggling to manage multiple tasks and communication in a timely manner. It also helps in solving resource allocation problems due to the ability of Flowlu to see tasks through different filters such as cost, time, or quality. In my opinion, right now Flowlu project management is not as well suited for large corporate projects.
Score 8 out of 10
Vetted Review
Verified User
Use it across the business and also with clients.
  • Knowledge base
  • Email integration
  • CRM
  • Option to change labels in KB frontend (search, learn more, etc.).
  • Slovenian language in backend.
  • Ticketing system.
For any business dealing with clients, projects, tasks, etc. This product is fast, sleek, and feature-rich. I really like the knowledge base module. Used quite a few similar tools in the past, but this one fast became the main and only one we use now.
Abdul Sattar GH | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Flowlu helped our business manage itself better. Although we didn't need to use all of the tools regularly, and decided to disable some of the extra features to make our scheduling process easier. This is not something that is offered by any project management software. There was hardly any learning curve to get started using Flowlu. We get a complete overview of all the projects, where they stand and what are the bottlenecks we need to eliminate.

Some added features like Mind Maps, Time Tracking etc are something we are in love with. It is so easy to quickly brainstorm and share ideas internally and with the stakeholders.
  • Task Management
  • Calender Integration & Scheduling
  • Mind Maps & Time Tracking
  • Project Management
  • Desktop App for Mac & Windows
  • More detailed mind maps
  • More External Integrations
The platform is feature-rich, but it's not perfect. Beginners may be overwhelmed by all the features and functions of the software.

While there are many business management platforms available, we believe that Flowlu is the best choice for those looking for a solution that goes beyond just accounting and standard CRM. It is easy to learn as it has a clear, step-by-step onboarding process. Plus, it's affordable for small businesses.
Dinakar Sakthivel | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
I'm not a fan of broken workflows. There are great apps for project management but there is no clear workflow with them, we'll always have to do the "glue work" to keep them together. But... that wasn't the case with Flowlu. With Flowlu we're able to bring Projects, Task Assigning, Sprints, CRM and clients from occasional contract work under one roof for effective management.
  • CRM - my top usage
  • Collaboration - not just internally, external with clients as well
  • Helps us get paid with its native payment integrations
  • The UI/UX is confusing and has a steep learning curve
  • Theme/appearance customization should be there - its current form is okay but it's mostly just boring black, white and gray and some greens
  • Onboarding was long - understandable given that the app has many features but it would be great if the onboarding shows up for each tool intuitively as we use
Flowlu would be highly recommended if you need a powerful project, contacts and client management tool. Instead of having subscriptions from multiple vendors and broken workflows, you can get one subscription from Flowlu to cover your needs.

I wouldn't recommend Flowlu if you're looking for a simple tool. Especially, if you're coming from managing business workflows in Notion or Airtbale or other simplistic tools, you'll be overwhelmed with Flowlu.
Score 10 out of 10
Vetted Review
Verified User
I was in search of an easy-to-use Business Management software within my price range. I came across Flowlu. The software is not yet implemented in the organization but we are planning to implement it at the beginning of Q3. In our case, we are still using multiple software to solve our business needs but after testing Flowlu we feel that we can proceed with the implementation to use one tool instead of several which makes our processes more secure and simpler.
  • Easy to use
  • Custom Domains
  • The ability to customize the apps that are going to bee used.
  • Its also fast.
  • They could make it in different languages wich would increase their reach with the software.
It's well suited as a CRM where you with ease can integrate your email and keep track of conversations and from there make your sales pipeline.
It's also is well suited for collaboration with instant notifications, task management, and comments and mentions. And one of the great features is that we can have our knowledge base in the same place.
Score 10 out of 10
Vetted Review
Verified User
I've used several business management systems and I am loving this one. I'm now running my entire business through it, it's made the work flow more effective, has reduced the number of different programs I was using by having everything in one place (I really love the knowledge bases set up for both internal SOPs and client on boarding).
  • The learning and set up are way easier than any of the other systems I've used.
  • The task management is really effective for me and my team.
  • As I mentioned earlier the knowledge base feature is brilliant.
  • The invoicing functionality is being improved, I'd love to see electronic signatures in the future.
It's easy to use and will improve the workflow of almost any team.
Josiah Hostetter | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Flowlu piqued my interest when I saw how many different features they were able to incorporate into their system. Once I started using it I was surprised at how everything was pretty fast and cohesive. This will be a great tool for my agency and fits a lot of needs that other systems don’t.
  • Team & Client Collaboration
  • iOS App
  • Project Management & Mind Maps
  • Automated Recurring Payments for Invoices
  • More Mind Map Features
Flowlu seems to be a great fit for agencies working on projects with clients and teams. There are a lot of features like project management, and mind maps that are useful. Flowlu may not be great for online shops or individuals.
Score 7 out of 10
Vetted Review
Verified User
Flowlu helps with managing projects, allocating workspace for different purposes and departments. In addition, address customers and employee question with the use of the Flowlu knowledge base app.
  • Sync Email and Calendars because it save time.
  • Managment of finance and invocing to which provides a great overview of profit and loss.
  • Able to switch the menu bar to the side or top.
  • No area for Favicon yet.
  • No Typography/Colour Options.
  • Ticketing and HR app to make it truly an all in one business tool.
Flowlu is best for project management, team collaboration and structure, client communication, and invoicing.
Score 10 out of 10
Vetted Review
Verified User
I have been using Flowlu across the whole organisation to manage different aspects of my business. Before Flowly, we had to use many different apps, getting them integrated with each other, and tried to make sense from scattered data everywhere. Flowlu allows me to set up project workflows and CRM automation once, then run it in as many projects and to as many customers as I want with exactly the same templates - that saves me and my team a lot of time, helps us not to forget important tasks, and give us better results.
  • All in one business management suite, do not see it as a project management app only
  • Automation functionality very well thought out, you can set everything in automation
  • Multiple emails in one mailbox, it's very easy for you to manage all your emails in one place
  • The customisation needs improvement, I can't customise the colours, logo and favicon the way I want for my hub
  • Finance and accounting functionality is basic, you have to use another accounting app to complement Flowlu
  • Dashboard could be more detailed and easier to configure for better insights about my business
Flowlu is the perfect solution for small and medium businesses that sell many different products/services under one company brand. This is even more helpful when you have to manage both standard and non standard workers (freelancers, part time workers...) in one system. Large corporations will find the UI of Flowlu not good enough and not on their brand.
Sonia Zoglauer | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Flowlu is exactly what my company and team needed to keep organized. Our entire company uses Flowlu; the ability to stay in Flowlu while interacting with our team is critical, and Flowlu provides team collaboration via private, team, or group chat.. Flowlu is a comprehensive business and communication solution that enables our team to swiftly and effectively complete projects for clients while also strategically resolving client difficulties.
  • Setup automations for client intake and sales funnels with ease.
  • Adding those bothersome business SOPs to Flowlu's Knowledge Base module was a breeze. Separate knowledge bases are possible with Flowlu, making it a valuable resource for team members and clients.
  • Interfaces with programs like Integrately and Zapier, you can customize practically everything and automate even more with other tools.
  • Through team, private, or group chat, you may collaborate with your team or clients.
  • Flowlu has video tutorials that include music and text instruction. I would rather have voice instruction in the video tutorials.
  • Integration with of an easy to use VoIP phone system/softphone to facilitate communication with clients outside of chat or email.
  • Implementing Contract eSignatures without 3rd party integrations.
Flowlu is simple to set up and offers a complete business solution, it features fully customizable integrated modules and the ability to automate operations such as client intake and sales funnels. Flowlu is infinite; it interfaces with programs like Integrately and Zapier, allowing even more automation via other tools.

If you need Client Portals, Flowlu currently does not offer this feature, but it does appear on their roadmap.
Rakib Hasan | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
I always looking for a solution where I have PM with CRM feature. In the end, I found my solution Flowlu from AppSumo. I use this solution and have wow experience. I am sure no one can provide this solution at this low price. Flowlu has good documentation & expert support. Now, I am looking forward to the client/customer portal with mobile apps.
  • UI design & user friendly interface.
  • Complete project management solution.
  • Good documentation & expert support.
  • Loading time.
  • Client/Customer portal.
Flowlu is the CRM solution that I need for my small organization.
Score 10 out of 10
Vetted Review
Verified User
  • Can be considered as an all-in-one system to manage a medium sized business
  • Very mature and established product
  • Has Project Management and tasks system that can help large organizations become more productive
  • Email marketing can be a good addition but not necessary
  • An inventory system can close the loop... but not something urgent.
  • Financial reporting system that can comply to GAAP
Can be considered as an all-in-one system to manage a medium sized business
May 27, 2021

Flowlu automation

Score 10 out of 10
Vetted Review
Verified User
Hello we are using Flowlu throughout the entire company to support a particular market segment. Certain repetitive tasks require data entry, monitoring, and tracking. These steps are easy for staff to overlook and we have been seeking tools to automate as much as possible to streamline processes, increase consistency in service, speed up delivery and remove human error.
  • Automation
  • Data management
  • Systems
  • Integrations
  • High learning curve
We are using Flowlu for its automations and would love to have more integrations with our existing products. The current offerings for client payments are quite limited. LawPay and Headnote are not supported. We are going to make that suggestion and in the meantime are making use of links for those products.
Bernhard Wiesner | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
We were looking for a full funnel CRM tool starting from lead management to client onboarding to invoicing. Finally Flowlu is the best all in one solution we tried so far. Actually using a combination of ClickUp for project management and Flowlu for the client centered stuff, future will show if Flowlu will develop into a full-fledged project management tool as well that is sufficient for our needs.
  • The system of adding only the features you need by installing as separated modules makes it easy to learn without being overwhelmed by the lots of features.
  • I really like its structure and clear interface. Not wasting much time by searching for the right buttons and settings. Looks like the developers use their own tool for everyday work
  • Flowlu offers a custom domain option to fully integrate fully it into our company toolbox. This helps offering a seamless experience for our clients.
  • The elaborated invoice module was the final argument for us to switch to Flowlu.
  • The subtasks of subtasks are not nested. All Subtasks are on the same level. This needs improvement for our project management needs
  • So far it is not fully translated into German but it is obviously on its way.
  • They could offer more storage space to their plans.
This is an all in one CRM / Task Management tool with an intuitive UX. The system of adding only the Features you need by installing as separated modules makes it easy to learn without being overwhelmed by the lots of features. There are always pros and cons about which tool has the stronger standard features but Flowlu offers all the extras we need in a way that makes us easy going.
May 25, 2021

Great Tool!

Sachin Sadare | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
We use flowlu to track our business processes. It works well. We are now planning to use it for our clients.

It will be a one stop place where we can track clients and their projects. It makes things easier for us and for our clients.

Very good project management tool.
  • Task Workflow Management
  • MindMaps
  • Client Invoicing
  • CRM Entries
  • Onboarding takes time
  • Employee training take times
  • CRM is not intuitive

I see Flowlu is packed with a lot of features - CRM, Projects, Finance, Workplaces, Files, Calendars, Team, Time Tracker, Mind Maps, Knowledge Base etc.

It also allows you to create simple task lists and convert it into a MindMap.

Another good feature is the knowledge base. The Knowledge Base is very easy to create.

However if you have many users, there will be some learning curve involved.

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