TrustRadius Insights
TimeFox is a versatile time tracking and project management software that caters to the needs of student designers, service businesses, …
Starting at $5 per user
View PricingOverview
What is FunctionFox?
FunctionFox provides TimeFox which is a timesheet and project management solution for small creative companies. The vendor says TimeFox is currently used by over 100,000 creative professionals in Canada, the US, Europe, Asia, Australia and New Zealand.
Recent Reviews
Pricing
FunctionFox Classic
$5
Cloud
per user
FunctionFox Premier
$10
Cloud
per user
FunctionFox In-House
$20
Cloud
per user
Entry-level set up fee?
- No setup fee
For the latest information on pricing, visithttp://www.functionfox.com/pricing
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Product Demos
Functionfox - Product Demo - RemoteCon
YouTube
FunctionFox Timesheets and Project Management: Gantt Charts
YouTube
FunctionFox Timesheets and Project Management- Stay Creative
YouTube
FunctionFox Timesheets and Project Management Software: Quick Tour
YouTube
Product Details
- About
- Competitors
- Tech Details
- FAQs
What is FunctionFox?
FunctionFox is a timesheet and project management solution. The vendor says it is currently used by more than 100,000 creative professionals in more than 120 countries.
The different versions are:
Classic
The different versions are:
Classic
Classic includes:
- Timesheet with stopwatch timer
- CEO Desktop project dashboard
- Project estimating and budget tracking
- Instant reporting on clients, projects and personnel
- Calendar with iCalendar integration
- Email reminders and alerts
Premier
The premier time & project tracking system that includes additional task assignment & scheduling - for teams seeking more advanced project management.
Premier includes all of the features of Classic as well as:
- Action assignment and resource allocation
- Project Calendar and Scheduling
- To-Do List with built-in stopwatch timer
- Timeline Overview
- Project Blog
- Additional email alerts, advanced calendaring and more
In-House
The in-house timesheet & reporting system that includes a project request form and multiple reports specific to marketing groups.
In-House includes all of the features of Premier as well as:
- Flink - document exchange & attach files
- Project Request Form for all outside departments
- Cycle & Capacity Reports
- 10 Custom Fields to track additional project information
- Advanced Report Generator with template reports saving to Excel, CSV, PDF and HTML
FunctionFox Features
- Supported: Online Time-tracking and Project Management
- Supported: Project Scheduling, Assigning Work-To-Do's, Tracking Deliverables
- Supported: Covers everything you need on a project from concept through to completion including estimates, reporting and invoicing
- Supported: Ideal for Creative Professionals looking to improve Productivity and Profitability
FunctionFox Screenshots
FunctionFox Competitors
- Basecamp
- Workamajig
- Replicon
FunctionFox Technical Details
| Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
|---|---|
| Operating Systems | Unspecified |
| Mobile Application | Apple iOS, Android |
| Supported Countries | Worldwide |
| Supported Languages | English |
Frequently Asked Questions
FunctionFox provides TimeFox which is a timesheet and project management solution for small creative companies. The vendor says TimeFox is currently used by over 100,000 creative professionals in Canada, the US, Europe, Asia, Australia and New Zealand.
Basecamp and Workamajig are common alternatives for FunctionFox.
The most common users of FunctionFox are from Small Businesses (1-50 employees).
FunctionFox Customer Size Distribution
| Consumers | 0% |
|---|---|
| Small Businesses (1-50 employees) | 85% |
| Mid-Size Companies (51-500 employees) | 13% |
| Enterprises (more than 500 employees) | 2% |
Comparisons
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Reviews and Ratings
(22)
Community Insights
TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!
- Business Problems Solved
- Pros
- Cons
- Recommendations
TimeFox is a versatile time tracking and project management software that caters to the needs of student designers, service businesses, organizations, freelancers, and even university marketing departments. Users have praised the software for its ability to accurately track time and employees' hours, which is essential for ensuring appropriate billing. By allowing users to track hours spent on specific projects and providing a running total of time spent versus estimated hours, TimeFox simplifies the process of creating invoices and provides all the necessary details for billing clients. Additionally, the software's user-friendly interface, customizable features, and easy-to-understand design make it a valuable tool for staying organized, tracking progress, and creating accurate time records and estimates.
For students designers, TimeFox helps them keep track of their hours while working on different projects. With the ability to assign designers to specific tasks, track billable hours, and monitor project milestones, TimeFox ensures that clients receive appropriate service based on their retainer. This feature is also beneficial for service businesses like marketing agencies as it enables them to keep accurate time records and improve communication with their clients. The platform provides project hour recording, design hour tracking, and project lifecycle monitoring to facilitate efficient project management.
Furthermore, TimeFox is widely used by organizations across different functions and clients to identify efficiencies and uncover billing opportunities. By tracking time spent on various projects and tasks, organizations can better allocate resources and ensure that they are maximizing their billable hours. Freelancers also find Function Fox helpful for managing multiple projects simultaneously, tracking progress, and creating accurate time records and estimates. Additionally, TimeFox is utilized by university marketing departments to keep project timelines and due dates in order.
While users appreciate the current functionality of TimeFox, there are some requests for additional features such as the ability to create invoices within the software itself. Users have also expressed interest in an updated smartphone app with more advanced features. Despite these suggestions for improvement, overall feedback on TimeFox remains positive, highlighting its effectiveness in accurately tracking time, managing projects, and simplifying the billing process for a wide range of users.
Customizable and Comprehensive Reporting: Many users appreciate that FunctionFox allows them to pull and customize a variety of reports for internal and external purposes, with some reviewers specifically mentioning the wide range of easy-to-generate reports. This feature is highly valued as it enables detailed tracking, analysis, and profitability assessment of clients and projects.
Flexible User Permissions: The ability to assign different levels of usage per user is seen as beneficial by users. This flexibility and customization allow administrators to control access and ensure that each team member has the appropriate level of permissions, making it easier to manage workflows within organizations.
Efficient Time Tracking: Users find the time tracking capabilities in FunctionFox helpful, particularly the option to track time either by exact time using a timer or by entering time in blocks. This flexibility caters to different preferences within organizations and ensures accurate recording of billable hours. Some reviewers also appreciate the ability to easily modify entries if necessary, providing control and accuracy in their time tracking.
Searchability: Some users have expressed that the searchability on the mobile site and app could be improved, making it difficult for them to find what they are looking for. Enhancing the search function would greatly improve their experience with FunctionFox.
Integration with CRM/QuickBooks: Several reviewers have mentioned a desire for better integration with CRM or QuickBooks, as they feel this would enhance their workflow and streamline processes. Seamless integration between these systems would save them time and effort in managing their projects and billing.
User Interface/Layout: A number of users have commented on the overall look and layout of the site, expressing a desire for improvements in order to enhance user experience. Refining the design elements and optimizing the layout would make navigation more intuitive and visually appealing.
Users commonly recommend three improvements for FunctionFox:
-
Making the settings easier to use and providing better user support, such as enhancing the usability of the settings and improving the level of support provided to users.
-
Reaching out to FunctionFox's support for proper use and setup training, utilizing the available support resources to gain a better understanding of the software's features and optimize its use.
-
Using FunctionFox for tracking employee time and billing clients, as it is highly effective in accurately tracking time and generating invoices, particularly for mid-size and small creative companies. However, some caution that scalability may be an issue for larger companies.
Attribute Ratings
Reviews
(1-4 of 4)Companies can't remove reviews or game the system. Here's why
FunctionFox is a great platform to track all of our project's hours, record design hours and tracking a project lifecycle. It also provides an easy method for billing to have project numbers, names and a breakdown of hours billed throughout the weeks or months it's ongoing. I frequently pull functionfox reports from older projects to track time and actual cost to then scope new projects.
- Tracks hours/cost at the project, client or portfolio level.
- Allows you to pull reports for a number of financial components.
- Provided all employees have the training, comments are useful to understand what that time was for, especially in situations with over burning etc.
- The function of the site is not as user-friendly as others, it's sometimes hard to find certain projects and organize data in order to track effectively. I would often need to download/export reports.
- Sometimes a project would accidentally be created twice and hours billed to two separate projects for the same thing. Which made tracking and billing increasingly difficult.
- Little to no organization of projects for billing and finance purposes, which makes it hard when we conduct billing as there is not a clear way to know if a project is complete, ongoing, rejected etc.
- Track budget across projects, clients, companies and portfolios/purchase orders.
- Track designer hours and billable time for all members of the business.
- Conduct finances once a month for billable time and have actualized costs.
FunctionFox has limited use across other platforms I have used. It's really best for smaller companies with less projects and people to manage. There is really no way to track elements of the project (e.g. design changes), but serves as a really useful tool to monitor budget, hours and finances. I would also encourage businesses to use it to monitor employee hours, is any one over burning? Are designers working 60hrs a week? Do you need to hire additional resources?
15
The entire company used FunctionFox: account team, project management team, executives and creative team used to record hours, track budgets and pull financial information every month. We would use the program to track all elements of the business, including billable time, but also personal development, new business, sick time, vacation etc.
1
A project manager is a good source of skills for managing FunctionFox, it's a little tricky to understand all of the components and pull the correct reports. The tool really acts as a database for a ton of information, so requires someone who can use excel to export that data, organize it and track information outside of the program.
- Finance - billing for clients, invoicing and tracking POs
- Budget - Tracking a project budget over the lifecycle.
- Tracking creative hours, ensure no one is overburning.
- Track/Organize comments as people add hours so we develop a better understanding of how long it takes to do something, we can then use the actual hours for future projects.
- Before using it in different ways, more training would need to be provided to the design team in order to track hours more efficiently. As well as have the account team add and organize projects correctly.
No
- Price
- Prior Experience with the Product
The tool to my understanding is a lot cheaper than most others. Although simpler in its functionality it proves useful for tracking budgets and finances across a small company. I would encourage other smaller companies to use it.
In my experience, it's also been a tool that a lot of project managers have used in the past, so certainly helps with onboarding new hires.
In my experience, it's also been a tool that a lot of project managers have used in the past, so certainly helps with onboarding new hires.
In doing so again, I would probably re-evaluate FunctionFox. It is a useful tool, but doesn't have a wide variety of functionality. You really also need to buy additional programs in order to track other areas of business. This makes it tough and there's a much larger room for error between projects (e.g. naming conventions, numbers etc).
- Don't know
Projects weren't listing right in FunctionFox and I had to call a representative in order to fix the problem. This was during our monthly finance meeting, they had the issue resolved and sent a follow up email after to make sure everything was set. Really happy with the support received!
- Viewing all projects, e.g. hours spent etc
- Adding hours and time to projects (section to add comments for specifics)
- Exporting an excel/report for review
- Finding the correct tools, I found the menu to be overly complicated and confusing
- Tracking project numbers - When putting a project in, there's not a lot of information required, which can make it easy without knowing to accidentally replicate a project and have hours billed across both.
- Tracking open purchase orders - seeing all up to date projects, costs, has been really hard to do.
January 29, 2016
Timefox
Score 5 out of 10
Vetted Review
Verified User
We use it to track billable hours and how much we're servicing each client account. It's a easy way to make sure we're servicing specific clients more or less depending on their retainer. Overall, it's an accurate service to ascertain where our "gaps" are in client work.
- Track time
- Provides overview of weeks and months
- Review of daily activity
- Providing a timeline of clients needs and projects
- Easier to go back and add on previous days if you missed inputting time
- Great a desktop widget/app that makes it easier to track via TimeFox without login in via a website
- Better tracking of client servicing
- Has let to less employee efficiency - they take time out of their day to do it
- If you forget to do TimeFox, it's near impossible to create an accurate report
No
April 11, 2014
Great for Time Tracking
Score 9 out of 10
Vetted Review
Verified User
I am a Business Manager for an integrated marketing firm owned by Kent State University and operated by Kent State University Students. TimeFox has been very essential to our firm. All of the designers at our firm are students and each of them have different time schedules and it is hard to keep a track of their hours especially when it comes to track billable and non-billable hours for the clients. TimeFox helps the student designers to keep a track of their hours and helps me when I am trying to bill a client since it gives me all details regarding the client's projects. It is also helpful when it comes to tracking hours spent on a particular project and gives a running total of the time spent on a project versus the estimated hours assigned to the project. It is very user-friendly and easy to understand and customizable based on one's needs. One thing I wish it would have is a functionality to create invoices. Another thing I hope is that they update their smartphone app. It currently only supports time-sheet entries (clocking in & out) and not all the features that one could use online. It would be nice to have the ability to at least look at the project reports and employee hour reports through the mobile app and it can prove very handy during meetings.
- Time Tracking
- Project Dashboard
- Email Remainders & Alerts
- Project Estimating
- Budget Tracking
- Mobile site
- Mobile App
- Increased employee efficienty
- Does everything what it says
I haven't really used any products exactly similar to TimeFox. However, I have used Intacct which is a much complicated software in which you can track your hours, projects, contracts, billing, etc. It is an accounting software and TimeFox on the other hand is just mainly focused on time tracking of various projects.
April 05, 2014
Simple, User-Friendly, Clean Reports
Score 8 out of 10
Vetted Review
Verified User
I used TimeFox within the Marketing department at the university I worked for. I don't know if other departments at the university used it. It helped keep the timeline and due dates of our projects in order.
- TimeFox downloads clean Excel spreadsheets. Not all technology systems do this particularly well.
- TimeFox has the ability to store a lot of data from many, many years ago. This is helpful when trying to find old marketing jobs completed.
- TimeFox is pretty intuitive. It isn't particularly difficult to understand the tool and become acquainted with its various functions.
- TimeFox was unavailable for use for at least a couple of days during the two years I used it. But the customer service support was excellent during that time.
- I would say that TimeFox positively attributed to increased employee efficiency, for sure.
TimeFox was the tool my employer had. I didn't have to choose between TimeFox and other tools. But I will say that Timefox is simple, and I like simple.