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Google Tasks

Google Tasks

Overview

What is Google Tasks?

Google Tasks, also available via a mobile app, aims to allow users to manage, capture, and edit tasks from anywhere, at anytime, with to-dos that sync across all devices. Integrates with Gmail and Google Calendar.

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Recent Reviews

Easy Task Management

7 out of 10
June 02, 2021
Incentivized
Google Tasks helps me manage, capture, and edit my tasks [which] sync across my laptop and phone, which is very useful in meetings. It …
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Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

Reviewer Pros & Cons

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Pricing

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What is Google Tasks?

Google Tasks, also available via a mobile app, aims to allow users to manage, capture, and edit tasks from anywhere, at anytime, with to-dos that sync across all devices. Integrates with Gmail and Google Calendar.

Entry-level set up fee?

  • No setup fee

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

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What is Trello?

Trello from Atlassian is a project management tool based on a Kanban framework. Trello is ideal for task-management in a to-do list format. It supports sharing boards and cards across users or teams. The product offers a free version, and paid versions add greater automation, collaboration, and…

What is Asana?

Asana is a web and mobile project management app. With tasks, projects, conversations, and dashboards, Asana lets an entire team know who's doing what by when, enabling workload balancing. Users can also add integrations for GANTT charts, time tracking and more.

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Product Demos

Outliner Google Tasks Demo

YouTube

Current Version Demo

YouTube

Formatic Google Tasks demo

YouTube

Google Tasks as a shopping list with GeeTasks

YouTube

TaskWrapper Demo II

YouTube

Google Tasks on Your Smart Phone

YouTube
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Product Details

What is Google Tasks?

Google Tasks Technical Details

Operating SystemsUnspecified
Mobile ApplicationNo
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Comparisons

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Reviews and Ratings

(48)

Attribute Ratings

Reviews

(1-21 of 21)
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Score 10 out of 10
Vetted Review
Verified User
Incentivized
Google Tasks organizes tasks, projects, and activities in a simple and efficient way. With reminders of to-dos, Google Tasks helps us manage our time well. The ability to create tasks directly from an email in Gmail and view tasks in the side panel couldn't be more convenient! In an industry with more projects than we can manage at times, Google Tasks keeps everything in order.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
In small organizations or on a personal level, Google tasks is an immediate solution when it comes to managing personal to-do lists or tracking colleagues' tasks as well. GSuite makes the tool/option easy to integrate with other Google tools because it is included as a part of the suite. Auto-synching your calendar and email help reduce the time spent on them.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Google Tasks is a recommended tool that contributed to the time we used to keep activities organized and planned from checklists performed every day, reminders and notifications and sharing tasks with other colleagues. The department had greater productivity in its tasks during this period. With the integration with G Suite, Gmail and calendar made the work even easier as it allowed to use the tool on any device such as notebook, smartphone, tablet, Mac.
Ankit Wadhwa | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Google Tasks plays a pretty well role in my day-to-day life. I am very much used to it, scheduling my tasks so that I remember what to do next. A lot of features are provided in the free version of Google Tasks. But UI can be improved and built more user-friendly. Easy to do list added a plus point to it.
Score 7 out of 10
Vetted Review
Verified User
Incentivized
Possibly a great tool if your official work is dependent/ linked on Gmail. However, if you are using some other email client then would be a bit difficult to sync everything on Google Tasks from them. It is a well-suited tool with a bit of effort to put everything in the tasks bar. Once added then it is available for all the team to track it on a place and prioritize the stuff.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Managing tasks manually with using of sticky notes on the desk is eliminated with using Google Tasks. It provides organizations with anything they need to create an effective to-do list. It is designed to meet all the the complicated work projects. It is lightweight but does not have advanced integration, features and functionality that other project management tool have.
June 13, 2021

Easy and Free

Score 5 out of 10
Vetted Review
Verified User
Incentivized
If other google products are already in use, it is very easy to get into Google Tasks as well and everybody probably has a google account, hence, does not need another account as well. It is helpful for simple to do lists, we would not recommend for larger project planning.
Fernanda Ministerio | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
It is an excellent productivity support tool and an excellent resource for remote work. I think it's recommended for companies that have agile teams and that need quick communication. The organization of tasks becomes easier and more intuitive. Allows you to insert into your activities some actions that are personal/ familiar. But it costs a little bit if you are going to use it outside the professional environment.
Score 7 out of 10
Vetted Review
Verified User
Incentivized
Google Tasks is well suited for professional as well as personal use. It is very easy to configure and used as required. We will recommend for the company as a start-up to use Google Tasks for managing the small level of a team efficiently and effectively without missing any call, email etc.
Score 7 out of 10
Vetted Review
Verified User
Incentivized
Great to take quick notes during meetings. Along with being a good planner app, it offers a clean list of tasks from bottom left which looks great. It is also useful when using Google Calendar. I am a list person so I rely on this app. It is quick and easy to use and I never have to worry about losing a paper list.
Score 6 out of 10
Vetted Review
Verified User
Incentivized
Google Tasks is perfect for jotting down quick reminders and deliverables when reading through emails or creating calendar events. Because it can be found directly within those apps in a sidebar, it is easy to directly create to-do lists and items from an actual email or event reminder. This makes it an easy to use application though when it comes to tracking and differentiating longer-term and more complex tasks, it is not capable of being used in a more rigorous, robust, and collaborative manner.
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Using sticky/ paper notes has always been a go to method for me to keep on top of important tasks, however I was always finding myself getting lost across the sea of stickies on my desk. Google Tasks is an all-in-one list maker and task organizer, and pairs up nicely with my Gmail and Calendar. I’ve found myself a lot more organized with less clutter on my desk. The tool could be better if it had a reminder function, but that might also ruin the simplicity of the tool.
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Tasks are great if you're needing a tool to keep track of what you need to get done and when. Being able to create task lists and create sub-tasks gives enough flexibility to organize your day. The ability to access the tasks pane from almost any Google app is very handy since it means one doesn't have to leave what they are doing just to add an item or check off a completed task.
Rafa Labrador | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
For us, it is highly recommended because, being from Google, it is synonymous with quality and above all with integration with the rest of the applications that we use in our day-to-day. How to integrate tasks with Google Calendar for example. In addition, you can always import or export data from other applications.
Shachar Tal | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Incentivized
If you are looking for the simplest, most versatile, cloud-based task management system - Google Tasks is perfect. For simple requirements - it is very well suited.
If you are looking for a complex task management system, with basic needs around co-working, control, reporting, and other complex usages of task-based activities, a to-do list is definitely lacking. My recommendation would be more towards project management than a simple to-do list like Google Tasks.
Score 9 out of 10
Vetted Review
Verified User
This app is for you if you want-
1. An app that does its job pretty well.
2. An app that does not affect your device's performance.
3. An app that is very easy to use.
4. An app that is not behind and pay wall and not filled with nasty ads.
5. An app that makes you more productive without getting distracted with features.
6. An app that has support for dark mode, which cares for your eyes.
7. An app that has deeply integrated with other Google services like Gmail and Calendar.
8. An app that [has been on] the market for several years, and that [is] free.

This app is not for you if you want-
1. An app that has [too many] features that it would take [too] much time to learn fully and adapt to its learning curve.
2. An app that is behind a paywall.
3. An app that has some fancy features which you may not even require.
4. An app where [it is a] hassle to enter a task and mark is completed. In many apps, there is so much hassle that most people leave midway.
5. The most obvious reason, if you don't want to be more productive.
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