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Google Tasks

Google Tasks

Overview

What is Google Tasks?

Google Tasks, also available via a mobile app, aims to allow users to manage, capture, and edit tasks from anywhere, at anytime, with to-dos that sync across all devices. Integrates with Gmail and Google Calendar.

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Recent Reviews

Easy Task Management

7 out of 10
June 02, 2021
Incentivized
Google Tasks helps me manage, capture, and edit my tasks [which] sync across my laptop and phone, which is very useful in meetings. It …
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Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

Reviewer Pros & Cons

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Pricing

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What is Google Tasks?

Google Tasks, also available via a mobile app, aims to allow users to manage, capture, and edit tasks from anywhere, at anytime, with to-dos that sync across all devices. Integrates with Gmail and Google Calendar.

Entry-level set up fee?

  • No setup fee

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

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Trello from Atlassian is a project management tool based on a Kanban framework. Trello is ideal for task-management in a to-do list format. It supports sharing boards and cards across users or teams. The product offers a free version, and paid versions add greater automation, collaboration, and…

What is Asana?

Asana is a web and mobile project management app. With tasks, projects, conversations, and dashboards, Asana lets an entire team know who's doing what by when, enabling workload balancing. Users can also add integrations for GANTT charts, time tracking and more.

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Product Demos

Outliner Google Tasks Demo

YouTube

Current Version Demo

YouTube

Formatic Google Tasks demo

YouTube

Google Tasks as a shopping list with GeeTasks

YouTube

TaskWrapper Demo II

YouTube

Google Tasks on Your Smart Phone

YouTube
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Product Details

What is Google Tasks?

Google Tasks Technical Details

Operating SystemsUnspecified
Mobile ApplicationNo
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Comparisons

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Reviews and Ratings

(49)

Attribute Ratings

Reviews

(1-21 of 21)
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Score 8 out of 10
Vetted Review
Verified User
Incentivized
I use Google Tasks for keeping track of my personal tasks. As an organizational tool used in collaboration with other team members it does not work very well because it is too individual and not sophisticated enough. (Which is exactly how I want it for keeping track of my personal tasks.) A more complex project management tool like ClickUp is better for group task creation and management. I see other members within our team also using Google Tasks for their own personal task creation and management.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Google Tasks allows our team to manage, capture, and edit our tasks. With to-dos at the ready, we are able to be productive throughout the day. The Google Task mobile app allows you to sync tasks across all your devices too. Integrations with Gmail and Google Calendar help you get tasks done even faster!
Score 10 out of 10
Vetted Review
Verified User
Incentivized
The most crucial part of maintaining daily checklists and prioritizing tasks is Google Tasks, which is widely used by most teams within the organization. Managing capacity and ensuring that everyone has sufficient work for the day without overloading members of the team is crucial for team management. Thanks to its automatic synchronization with our email, we can save tasks automatically and be sure that nothing gets missed.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Before having some more complex and complete project and activity management tools, we used Google Tasks to create activity control lists because we used Google's G Suite and from this integration, it was easy to access and manage. The software has been used throughout our headquarters and was a perfect way for us at IT to checklist after completing the tasks as a way to check and evaluate as a productivity tool. It is a relatively simple software but it collaborates in analyzing and optimizing the progress of daily, weekly and monthly activities and is trusted by the Google brand.
Ankit Wadhwa | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Incentivized
My team uses Google Tasks to schedule their tasks and plan them as per the priority. We can add sub-tasks as well and add any notes which are required for that task. It just syncs up with your calendar and the best is you can add your friend's calendar too. It is helping our team to schedule the tasks and have a deadline on them. Also, a good thing it all comes up in the Google suite package.
Score 7 out of 10
Vetted Review
Verified User
Incentivized
We as a digital team are using Google Tasks a lot to maintain our daily tasks and to prioritize and track them properly. The best thing about this is its tight integration with Gmail. It helps us to put it on our to-do list so the team would not miss something really important. It also [allows] the team to track our campaigns and prioritize them based on their go-live dates. Also it is a part of Google Suite (G-Suite) so it has an immediate syncing with other Google tools like Google Drive.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Google Task has solved the challenge we had of keeping track of tasks. It has enabled us to be on top of everything that is required to be done. We are able to design a to-do list of our daily, weekly, and monthly tasks. It is even more fun than we can add detailed notes under each task and set up reminders so that we don't find ourselves missing deadlines.
June 13, 2021

Easy and Free

Score 5 out of 10
Vetted Review
Verified User
Incentivized
We used Google Tasks to keep track of all upcoming to dos and any other random ideas across people. We wanted to cut down on emails and it fulfilled its job, however we were not very fond of the set up for our purposes. We did switch platforms since then, but still use a lot of the other google tools.
Fernanda Ministerio | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Google Tasks is the kind of tool that everyone has always needed but didn't know. 
When we start using it, it became essential. 
It increases team productivity when we can better find and integrate our calendars, meetings, emails. 
If I associate a task with an email, or a meeting, at the time of my meeting I can quickly find the subject, the links, and the necessary files.
Score 7 out of 10
Vetted Review
Verified User
Incentivized
Google Tasks is very convenient to make life easy with the sets of reminders to make your day-to-day work efficient. It is easy to create the task and shall we add in the Gmail, Calendar, Google drive etc. It comes under the package of Google suites as well.
Score 7 out of 10
Vetted Review
Verified User
Incentivized
Google Tasks helps me manage, capture, and edit my tasks [which] sync across my laptop and phone, which is very useful in meetings. It helps me stay on track with due dates and notifications and since it is integrated with the rest of the G-Suite, its easy to access from Gmail as well.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
For increased productivity it is important to have a to-do list. In our organization, we have embraced using Google Tasks to follow up on all our work activities on a daily basis. It is so simple to use and is accessible over multiple devices. With Google Tasks, I can add multiple lists, store email links, create sub-tasks, create habits, and set up reminders. It is a great tool to use.
Score 6 out of 10
Vetted Review
Verified User
Incentivized
Google Tasks is utilized by all of our employees through our Google Suite of services. it is seamlessly integrated with many Google products, such as: Gmail, Google Calendar, etc. Although employees and I rarely use it as a stand-alone app, the ability to easily create and manage tasks and to-do lists directly within the Google ecosystem makes it widely used even if not widely counted on as the best or complete option.
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Google Tasks is a fantastic tool that enables the user to make lists of items or tasks that need to be accomplished with the ability to cross them off when they are done. You can create multiple lists, and corresponding tasks that you use, making it an excellent time management and calendar review tool. It makes it way easier to stay on top or projects and tasks in a clean and concise manner.
Score 4 out of 10
Vetted Review
Verified User
Incentivized
My company uses Google Workspace (formerly G Suite), and Google Tasks is built into my Google Account. Initially, it seemed like the perfect, "first-party" platform for task management with tight integrations to Gmail and Google Calendar.
Score 8 out of 10
Vetted Review
Verified User
Incentivized
On the daily Tasks is used to stay organized on daily to-dos that pertain to all kinds of workloads. We lean on the service to plan our day and prioritize the work that needs to get done. By using Tasks we are able to structure our day-to-day and ensure we're being productive with our time and energy. Without Tasks, we'd be more prone to wasting valuable time.
Rafa Labrador | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
We use Google Tasks to keep to-dos organized and always know that we are leaving nothing behind. From the moment an email arrives with a requirement that we must solve, we create a task that helps us to be clear about the pending work. The ease of its integration with Google products is essential when using it since we are a fan of all the products that Google has.
Shachar Tal | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Incentivized
We encourage using Google Tasks for the small, bite-sized, daily tasks of employees. Since it is a to-do list essentially, there's nothing fancy in terms of usages. Employees write down what they need to do and strike out what they have accomplished.
The tasks are usually a drill-down from the organizational project management software, but they are not automated and users fill them out themselves. The filling out part is where the software shines, as there are many ways to easily create a Google Task from almost any software you use, whether it's from an email, project management app, or even a voice assistant.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Google Tasks is used by collaborators on research projects to assign work to each member. For instance, we recently worked on a paper where the lead author would assign each person tasks day-to-day as we worked on the revise and resubmit version. This "task" would tag us and send us an email alert to let us know, which was very helpful as I worked on other things until a new task came in. I also really appreciated the integration across other Google products like Docs and Sheets.
Score 9 out of 10
Vetted Review
Verified User
I am a regular user of Google Tasks. Most of the students also use this to-do app. Nowadays, everyone is obsessed with productivity. Same for me and other students. One day I stumbled across Google Tasks, and it literally changed my life.

Here are the advantages of Google Tasks compared to other to-do apps-
1. It's a no nonsense, simple app. Its best part is its simplicity itself. Anyone new to to-do list can easily start using this app to get more productive.
2. It is synced with Gmail and Google Drive.
3. I can pick up tasks directly from Gmail within emails.
4. There is almost minimal friction to enter tasks in Google Tasks. It works well with leading productivity systems like GTD and so on.
5. Tasks automatically gets placed in the Google Calendar, which is great.
6. The app can also send notification for time-sensitive tasks, which work flawlessly.
7. The tasks can be beautifully divided into sub-categories.
8. It's a part of the G-Suite, another great part.
9. The best part, it's completely free. Most of the apps in this category are either fully paid, or provide a free trial for a short period of time or are free with limited features, supported by ads. But, this is not the case with Google Tasks. It's FREE, it does not host any kind of ads, nor any hidden payment system.
10. Not so important, but still worth a point, there is support of dark mode.
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