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Google Vault

Score9.5 out of 10

47 Reviews and Ratings

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What is Google Vault?

Google Vault is an ediscovery and archiving service for messaging and content created through some applications in G Suite. Users can retain, search, and export an organization’s data from select apps with Vault for G Suite Business and Enterprise editions.

Categories & Use Cases

Most Frequent Users

Top 3 industries using Google Vault
Based on HG Insights installation data
View all Reviews
#1 most frequent

Information

22.1%

55 installations of 249

#2 most frequent

Professional, Scientific, and Technical Services

20.9%

52 installations of 249

#3 most frequent

Finance and Insurance

13.7%

34 installations of 249

Reviews

What users are saying about Google Vault.
View all reviews

A Great Tool For Data Retention and eDiscovery

Incentivized
Amine Chammam
Team Lead in Marketing at Amino Design Agency (11-50 employees employees)

Use Cases and Deployment Scope

Google Vault is used company-wide and it has been very instrumental when it comes to managing, retaining, and searching business data across our business Google Workspace. It makes data archiving easy, keeps our data secure, regulates access, and makes searching and discovering data easy/fast. In addition, Google Vault comes with data loss prevention features as it retains deleted data by users and this protects our data from accidental and malicious deletion.

Pros

  • It comes with amazing search and export features.
  • The eDiscovery feature works really well.
  • The data loss prevention features works well - protects our data against malicious and accidental deletion.
  • Makes data archiving across Google Workspace smooth.
  • Secure our data and regulates access.

Cons

  • Limited data restore functionality which can lead to data loss.
  • Data exporting can be cumbersome depending on size.

Return on Investment

  • Google Vault makes searching and recovering data within Google Workspace easy/fast.
  • It comes with basic data loss prevention features and we can always recover deleted data by users.
  • It is a great data retention solution for business and saves us money.

Usability

Other Software Used

Google Drive, Google Workspace, Barracuda Email Protection

Google Vault: Pretty good but not the best vault for your company secrets

Incentivized
Abhishek RoyView profile
Process Analyst in Finance and Accounting at Infi (10,001+ employees employees)

Use Cases and Deployment Scope

We use Google Vault in our organization primarily for archiving and storing important email communications, relevant chats, and other related information wrt to at-risk projects.
The business problem the Google Vault solves is -
1. Provides an easy way to archive emails and chats etc.
2. Helps in eDiscovery of said emails and chats with much ease.

Scope is -
1. Org level - eDiscovery of important at-risk emails, convos, chats, attachments, etc that might be required for reuse or any legal purposes.
2. User level - Works as a backup option for users for their important attachments, chats, etc.

Pros

  • Archiving - Archiving of emails, chats, etc, Pretty easy to use and have some amazing features wrt to duration, access, etc.
  • Search - Post archival, Google Vault makes it pretty easy to search for relevant content and eDiscovery.
  • Auditing - Workspace manager can easily audit user activities. Helps security at the org level.

Cons

  • Export - Area of improvement for export features. Limited options that could be improved.
  • Storage - While the storage is easy, it needs to improve on the amount that can be stored. Very less and quite expensive at an org level.
  • Customer support - Not a very good customer or post-sales support making the learning curve very steep.

Most Important Features

  • Archival
  • Search
  • Auditing

Return on Investment

  • Positive - Archial and eDiscovery solutions have greatly enhanced our ROI for google workspace apps. Really helpful and saves a lot of time and money to quickly and securely store data.
  • Positive - ALl cloud storage helps with less data retention storage and 24*7 availability helps with quick TATs and in turn +ve ROI.
  • Negative - Export features are limited and for that reason, many times have to use 3rd party apps for conversion.

Alternatives Considered

Veritas Enterprise Vault

Other Software Used

Veritas Enterprise Vault, Microsoft Exchange Online Archiving

Great software tool for backup, restore as well as eDiscovery, searching and indexing

Incentivized
Akhil GuptaView profile
Senior Software Engineer in Engineering at Visa (10,001+ employees employees)

Use Cases and Deployment Scope

Google vault is essentially document retention and search indexing software tool. We used it to primarily vault all the important documents for safekeeping and managed retrieval later. Also, there were emails, drive files along with google group messages and even google sites, production code at times which was in put in the vault for safekeeping.

Pros

  • document safekeeping
  • search indexing
  • document retention
  • managed document retrieval

Cons

  • providing vault access and democratizing the usage
  • implementation documentation
  • cost is a bit high, it can be lowered to make it usable for everyone

Most Important Features

  • Document storage
  • Document search and indexing
  • Automated document hold retirement policy

Return on Investment

  • Document storage and retrieval has become automated
  • Exporting data of interest has become easier

Alternatives Considered

Microsoft Exchange Online Archiving, Veritas Enterprise Vault and Barracuda Message Archiver

Other Software Used

Microsoft Exchange Online Archiving, AWS CodeBuild, Azure Backup

Best tool to track confidential emails chats and files within organization.

Incentivized
jafar shareefView profile
Software Engineer in Information Technology at Wipro (501-1000 employees employees)

Use Cases and Deployment Scope

There are lots of compliance problems within my team like sharing confidential content from production to non-production or outside production to maintain compliance Google Vault helps and if there is any breach of compliance it can help track records and starts an investigation procedure where we can retain emails that are pending for investigation.

Pros

  • Compliance check.
  • Export emails chats for any breach of compliance of organization.

Cons

  • Can improve speed though it's good sometimes it a takes hours for export of contents in investigation.

Most Important Features

  • Protecting data within production environment.

Return on Investment

  • Its been great using it to save confidential details within production.

About Google Vault

Incentivized
Daniel CuerdasView profile
Project Manager. in Marketing at Why Transformation (51-200 employees employees)

Use Cases and Deployment Scope

The inviolability of the information to be covered is guaranteed. It allows defining procedures to restart, and it can automatically distribute shipments to addresses. Adapting is simple and intuitive. It is now easier to meet with your team. Your information is controlled with different levels of access, and user access simultaneously. It can be your first step towards mobility.

Pros

  • Organize effectively with the Administration Center
  • Achieves control over the information

Cons

  • Only data that is subject to your organization's rules will be saved.
  • They are subject to Drive retention, retention, and export rules.

Most Important Features

  • Data of your domain by user account
  • You can know what actions the administrators have carried out

Return on Investment

  • Contains stored historical data
  • Tool now available for new Google Apps customers

Alternatives Considered

Google Ad Manager, Google Ads and Google App Maker (discontinued)

Other Software Used

All Inclusive Marketing, 3DEXCITE (DELTAGEN Marketing Suite), Bronto Marketing Platform (discontinued)