Google Vault

If you are in a domain where data compliances are strict, this product is a must-have. At the time of audits, you may need data even from archived emails. For less data-generating companies not much useful.

There had been a production confidential details shared by a user to nonproduction which was strictly prohibited by the client so while route keywords search there had been an instance that user shared multiple times production details in non-prod so we started an investigation as a lead and exported all details and communicated with the client which saved from miss-use of client data.

It's great for small businesses like ours when everything is on the cloud and is managed by GSuite. We also value the amount of automation the service provides to reduce spendings on valuable time that can be used for other priorities.

You can easily obtain the information that your team has. Always under control of company documents. Access control and account auditing. Can help you manage data retention and to communicate both internally and externally. You will have a free 30-day demo. Offers Google Chat Conversations with history turned on. You can apply locks to users to retain their data.

Once. my organization gave me a task to find out all the data related to complaints that we had got regarding pricing and video playback. So I used Google Vault with the keywords 'price' and 'playback issue' and a string of emails appeared with all the data related to the issue. IT was a real-time-saver and helped a lot in that situation.

Good for searching through your data efficiently. Can not access information of a deleted account. Although it does a great job of searching, there could be much better export options. It is really nice to have the email and document retention be automatic so you feel confident that you aren't losing anything that is important in your history.

Really helpful to export data from Gmail and others- makes it simple to store it when you don't have enough storage elsewhere. Searching can be confusing and to my knowledge, you aren't able to export data efficiently so it's not the best for that. Can be difficult to pick up from the start, aka I don't think the user interface is the best in my opinion.

The feature to create custom roles for Google Vault is very important in our case. It is well crafted for our audits.

It has a free version which can be tried for personal users, from an enterprise point of view, the budget is a little bit high. But as usual with Google services, we can expect the same transparency in the Vault service and is extremely trustworthy to implement in any organization irrespective of any parameters.

Well suited -
1. Quick archival esp in Google workspace apps. Very easy to archive and store important conversations, chats, etc.
2. Search and eDiscovery - Very important feature.

Less appropriate -
1. Export - Very limited options and sometimes a cause of concern due to limited options post eDiscovery.
2. Integration - Very limited integration options and leads to the use of multiple alternatives or workspaces.
3. Archival post deletion - No option for this that leads to missing important elements sometimes.

Google Vault is an important G Suite feature. You can use it to search your entire G Suite account for relevant data. And the search isn’t limited just to your account. The main purpose of the Google Vault is to help you get important data and information related to your company/business. This data can then be used to settle important company matters and for any legal purposes.

Google Vault is easy on starting and the Cloud capabilities available are the best and most reliable for data protection and the issue management through the tool is effective. To visualize multiple data through Google Vault is easy and quick to pull huge amounts of data across other Cloud platforms. Also, the access control tools are the best.

Helps us to keep all our work in one secure place with cloud storage. Access and share with teammates whenever we need it, from our computer, phone, or tablet. We can now collaborate on documents, spreadsheets, and presentations across devices. Real-time co-editing helps us get to the final version faster.

Google vault is good to use when you have large document files which needs to be put in cold storage or turn cold storage to hot storage in case the documents need to be retrieved. I t works well on automating tasks around till how long one needs to hold on to the data and then retire the documents as well. Some areas where the Google Vault would be less useful is if some documents needs to be used frequently and they are put in the vault as Google Vault is expensive to use very frequently.

We have used the solution not only for legal purposes but for occasional cases. The Solution works as it should work, for retention and discovery.

Google Vault is a great software when it comes to archiving business data. It is therefore suitable for any business that needs to keep business files and data secure. Whether it is hospitals, real estate companies, accountants, lawyers, and list goes on and on.