Housing Society Notebook

The Housing Society Notebook, developed by Kodebin Solutions Private Limited, is a management application designed to digitize and streamline the operations of co-operative housing societies and apartment communities. This software solution is tailored to meet the needs of small to large housing societies and apartment complexes, providing a range of features to efficiently manage various aspects of society management. According to the vendor, professionals in property management, society management offices, builders/developers, security guards, and facility managers can benefit from the convenience and efficiency offered by this application.

Guard Patrolling System: The Guard Patrolling System feature enables seamless monitoring of guard activities within the housing society or apartment complex. Guards can easily record their patrolling rounds and activities, receive alerts through SMS and email, and promptly respond to any security concerns, according to the vendor.

Payment Management: The comprehensive payment management feature allows residents to track and manage their maintenance payments. It provides tools to track overdue payments, download or email invoices and receipts, and generate accounting and pending balance reports, ensuring transparency and accuracy in financial transactions, according to the vendor.

Expense Management: Users can track and manage society expenses with the expense management feature. They can record and categorize expenses, generate reports, and maintain an organized record of all financial transactions, simplifying expense tracking and generating accurate accounting reports, according to the vendor.

Accounting & Reports: Housing Society Notebook provides robust accounting and reporting capabilities. Users can generate accounting reports, including balance sheets, income statements, and cash flow statements, allowing for easy tracking of financial data and providing insights into the financial health of the housing society or apartment complex, according to the vendor.

Digital Invoice & Receipt: The digital invoice and receipt feature eliminates the need for paper-based invoices and receipts. Users can generate digital invoices and receipts for various transactions, ensuring easy access to transaction records and reducing the administrative burden of managing paper documents, according to the vendor.

Amenities Event Booking: Residents can conveniently book amenities such as clubhouses, swimming pools, and party halls through the digital platform. This feature allows for easy scheduling and tracking of amenities bookings, ensuring smooth usage and avoiding conflicts, according to the vendor.

Meeting Management: The meeting management feature simplifies the process of scheduling and managing society meetings. Users can create meeting agendas, send meeting invitations, track attendance, and record minutes of the meeting, streamlining communication and collaboration among society members and ensuring efficient decision-making, according to the vendor.

Helpdesk Broadcast: Society management can effectively communicate with residents using the helpdesk broadcast feature. Broadcast messages, announcements, and notifications can be sent to all or specific groups of residents, disseminating important information, updates, and alerts within the housing society or apartment complex, according to the vendor.

Vendor Management: Users can manage and track vendors providing services to the society with the vendor management feature. They can maintain a vendor directory, track vendor contracts and payments, and generate vendor performance reports, streamlining vendor management processes and ensuring transparency and accountability in vendor relationships, according to the vendor.

Parking Management: The parking management feature simplifies the allocation and tracking of parking spaces. Users can manage parking allotments, track parking violations, and send alerts for wrong parking, optimizing parking space utilization and maintaining parking discipline within the housing society or apartment complex, according to the vendor.