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What is Hubstaff?

Hubstaff is a workforce analytics software tailored to boost productivity in remote, hybrid, and in-house teams while fostering a positive employee experience. Integrating with over 30 apps, Hubstaff's key features include time tracking, screenshots, activity tracking, URL and app monitoring,…

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TrustRadius Insights

Hubstaff has become an indispensable tool for managing project operations and time tracking, providing users with a streamlined …
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per month per user (2 seat minimum)



per month per user (2 seat minimum)



per month per user (2 seat minimum)

Entry-level set up fee?

  • No setup fee
For the latest information on pricing, visit


  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

Starting price (does not include set up fee)

  • $14 per month 2 seats (minimum)
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Product Demos

Hubstaff Review 2020 - What's New?


Hubstaff Time Tracking Software Quick Demo


Work from home on Hubstaff Talent | Sanjiv Kumar Jindal | Freelance | Part time job | Best | Free |


Hubstaff demonstration

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Product Details

What is Hubstaff?

Hubstaff is a workforce analytics software tailored to boost productivity in remote, hybrid, and in-house teams while fostering a positive employee experience. Integrating with over 30 apps, Hubstaff's key features include time tracking, screenshots, activity tracking, URL and app monitoring, workforce analytics, automatic payroll and invoicing, scheduling, GPS and location monitoring, and timesheets. Hubstaff is compatible with Mac, Windows, Linux, Chrome, iOS, and Android.

Hubstaff improves operational efficiencies by:

  • Boosting productivity: Increases productivity through seamless PTO process automation.
  • Strategic resource allocation: Saved the work of 10 personnel to enhance efficiency.
  • Zero downtime: Ensures continuous and smooth operations with zero downtime.
  • Payroll and HR processes: Streamlined payroll and HR processes, reducing administrative overhead and ensuring accuracy.
  • Task optimization: Achieves cost savings by eliminating wasted tasks and optimizing resource utilization.
  • Reduction in hiring costs: Reduces hiring costs by mitigating risks associated with poor hires.
  • Employee retention: Empowers top performers with data for faster promotions and higher retention rates.

Hubstaff Features

  • Supported: Time tracking: Monitors employee work hours across devices for precise timesheets.
  • Supported: Employee experience: Monitors hours, automates timesheets, and enhances payroll processes.
  • Supported: Workforce management: Enables remote, hybrid, and in-office teams to have their best day at work.
  • Supported: Reporting and analytics: Generates over 20 reports to provide context to workforce data.
  • Supported: Employee productivity: Built-in efficiency tools to help teams work smarter.
  • Supported: Workforce analytics metrics: Monitors performance, productivity, talent, and technology from a single app.
  • Supported: Employee timesheets: Sends automatically generated timesheets from both digital and manual time entries.
  • Supported: Online time reporting: Comprehensive time reports that help enhance business processes.
  • Supported: Time clock app: Mobile apps track time for specific clients, projects, and work orders.
  • Supported: Geofencing employee time tracking: Location-based job sites that automatically clock employees in and out.
  • Supported: Habit tracker app: Widgets, reminders, and achievement badges to track progress toward goals.
  • Supported: Daily Stand-up tool: Automatic check-in for asynchronous work and reduction in meeting times.
  • Supported: Insights: An add-on that provides access to industry-specific benchmarks.
  • Supported: Project cost management: Optimizes profits by tracking hours, pay rates, and forecasts.
  • Supported: Overtime tracker: Prevents burnout and guarantees accurate payments.
  • Supported: Employee scheduling: For the management of schedules, shifts, and time off requests.
  • Supported: Online invoicing: Customer invoices can be generated directly from the dashboard.
  • Supported: Payroll tracker: Faster, easy, and accurate payments.
  • Supported: Enterprise: Dedicated support and compliance features.

Hubstaff Screenshots

Screenshot of the time tracking interface, with screenshotsScreenshot of the remote work dashboardScreenshot of Hubstaff's 30 project management integrations

Hubstaff Video

Hubstaff Invoicing

Hubstaff Competitors

Hubstaff Technical Details

Deployment TypesOn-premise, Software as a Service (SaaS), Cloud, or Web-Based
Operating SystemsWindows, Linux, Mac, Google Chrome
Mobile ApplicationApple iOS, Android

Frequently Asked Questions

Hubstaff starts at $14.

Toggl Track, Harvest, and Upwork are common alternatives for Hubstaff.

Reviewers rate Support Rating highest, with a score of 10.

The most common users of Hubstaff are from Small Businesses (1-50 employees).

Hubstaff Customer Size Distribution

Small Businesses (1-50 employees)70%
Mid-Size Companies (51-500 employees)10%
Enterprises (more than 500 employees)0%
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Reviews and Ratings


Community Insights

TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!

Hubstaff has become an indispensable tool for managing project operations and time tracking, providing users with a streamlined experience. Users appreciate the user-friendly interface and appealing design, which makes it easy to navigate and find the right tools without any trouble. The availability of training videos has been particularly helpful for beginners in getting started with Hubstaff. For remote-based teams, Hubstaff serves as the ultimate tool, allowing easy tracking of activities and enhancing collaboration. Employers have expressed their satisfaction with Hubstaff's service, as it enables them to track all activities and understand the process followed by their teams. Additionally, Hubstaff's seamless integration with over 30 applications has further enhanced business operations for users. It has also proven to be a valuable solution for small teams, both locally and remotely, to track paid time and ensure accountability among team members. Furthermore, Hubstaff's features such as real-time screen capturing, viewing reports, sending invoices, and paying the team make it one of the best time tracking and project management solutions available. Overall, users have found that Hubstaff provides them with better flexibility in terms of time and offers transparent data for clear reporting purposes.

Feature-rich Project Management: Many users have expressed their appreciation for Hubstaff's comprehensive set of features for project management, including screen capturing, invoicing, report creation and viewing, and project progress tracking. These users find that having all these functionalities in one tool saves them time and allows for efficient management of their projects.

Insightful Team Reports: Several reviewers have found Hubstaff's reports on team effectiveness and productivity to be highly valuable. These reports provide useful insights into team performance, allowing users to identify areas for improvement and make data-driven decisions. Users appreciate the ability to track their team's progress easily and gain a better understanding of their overall productivity levels.

Integrations with other Tools: The integration module offered by Hubstaff is highly regarded by many customers as it reduces their workload and eliminates the need for manual data keeping. Users appreciate the seamless integration with popular tools like Asana and Jira, which enables them to run their businesses effectively by syncing information across different platforms. This feature has been commended by users for streamlining workflows and improving efficiency.

Inadequate Customer Support: Several users have expressed frustration with the customer support provided by Hubstaff. They have reported that the support team lacks sufficient knowledge about the platform and is unhelpful in resolving issues.

Integration Challenges and Drag-and-Drop Issues: Some users have encountered difficulties when trying to integrate Hubstaff with other platforms. Additionally, they have mentioned challenges while dragging and dropping features within the software, which can be frustrating and time-consuming.

Limited Reporting Features: Users have expressed dissatisfaction with the reporting feature in Hubstaff, describing it as mediocre. They desire more advanced tracking capabilities and a project dashboard to enhance their experience with the software.

Users commonly recommend the following:

  1. Have Transparent Communication: Users suggest having open and transparent communication with employees about the tracking features of HubStaff. This helps set clear expectations and create a positive work environment.

  2. Evaluate During Trial Period: It is recommended to fully evaluate HubStaff during the trial period. This allows users to determine if it meets their specific needs and requirements before committing to a subscription.

  3. Consider for Remote Teams: Many users recommend HubStaff for managing remote teams, as it provides efficient tracking, easy scheduling, customizable time off policies, detailed reporting, and cost management. It is suggested that users thoroughly explore all its features to maximize its value for remote team management.

Attribute Ratings


(1-22 of 22)
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February 22, 2024

Hubstaff is precision!

Score 6 out of 10
Vetted Review
Verified User
  • Takes screenshots as proof of your activities.
  • The time spent can be divided into different activities.
  • You can see previous activities and a productivity line.
  • The interface could be more user-friendly.
  • Something about how precise the tool is makes it stressful.
  • Have the functionally to indicate activities are being done away from the computer, such as sketching.
Score 8 out of 10
Vetted Review
Verified User
  • Time tracking
  • Task time calculation
  • Activity screenshot
  • Reporting
  • That Hubstaff discontinued with Basecamp was problematic.
  • Sometimes it shows wrong activity count of team.
  • Sometimes there's a difference between time calculated in admin panel and in employee panel.
  • Should give discounts.
Score 9 out of 10
Vetted Review
Verified User
  • It has a perfect, intuitive user interface and offers good reporting features. It allows you to run businesses effectively by incorporating it into other apps such as Asana and Jira.
  • It enables you to add various projects and track workers' time on every project. It offers a dashboard with online timesheets.
  • It is a robust time tracking platform that provides everything needed to run teams efficiently. It enables team leaders to send client invoices, pay workers based on their working hours, and view detailed reports.
  • It provides some functionalities that are not customizable. It needs to provide more flexibility as it does not allow you to disable manual editing records within certain tasks and projects.
  • Payroll incorporation is quite clumsy when starting. The navigation of the user interface is quite tough.
  • One major drawback is that it only tracks mouse and keyboard activities. It needs to resolve issues and correct glitches. The price is a bit high in comparison to other similar tools.
Score 10 out of 10
Vetted Review
Verified User
  • screenshots
  • lets them note what they were working on
  • tracks time well
  • I like that I can remove hours that shouldn't count towards pay
  • I like that I'm in control vs Upwork they are in control so if an employee bills me unnecessarily i can not remove it there. thats tough to handle
  • the reports!!!! I can never remember how to do it the way I like
  • please set up auto email for certain reports on the 1st and 15th so I don't have to go look it up!!!
  • interface is a bit clunky
Craig Varghese | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
  • It has all the features that need to have while managing the project like screen capturing, sending invoices, create and view reports, pay and quick insights.
  • It also gives me the reports of my team effectiveness.
  • It tracks all the project progress along with team effectiveness and productivity at the workplace, gives me all the insights into team performance, and also helps me to track team productivity easily.
  • Another great feature that Hubstaff has which is its integration module.
  • I am having a problem with its customer support. [I feel it is] one of the worst customer service I have gone through for the longest time. They did not even know about their own platform, response time is late and there is no such name of help from their side what so ever which makes it a very difficult platform to use.
  • [I believe it] needs a lot of upgrades in customer support system.
Grace Wachina | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
  • Hubstaff is backed up with some good quality and meticulous tracking.
  • Ever since we started using this software I have truly admired the way Hubstaff introduces us to some basic and simple techniques for handling workflows of different loads.
  • I feel that Hubstaff is great and super easy for scheduling shifts for employees.
  • Hubstaff really leverages all employees working in the company as when an employee tracks their time incorrectly so Hubstaff provides a window of opportunity to the employee to correct his or her mistake by submitting an error-free correction again. Also, Hubstaff has greatly mitigated so many admin jobs as well.
  • There are many advantages to Hubstaff but this should not be outweighed by its disadvantages as they also hold immense value.
  • Hubstaff removes all the collaboration which sometimes is disappointing.
Brain Blenner | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
  • Keeping in mind the current unprecedented situation of COVID-19, Hubstaff has been further important as it has been used by us in different types of trials.
  • There are many great features about Hubstaff, which make it my favorite software.
  • It is very easy to schedule shifts for all employees of my business.
  • Its customer support is responsive and professional.
  • I feel that the reporting is pretty mediocre.
  • There is no advanced tracking in Hubstaff, which is a disadvantage. Moreover, I feel that live chats should be readily available.
Annie Kramer | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
  • Its interface is also quite easy to handle and is designed in a user friendly way.
  • Overall, I feel that Hubstaff is a very useful invention that has the ability to attract and fascinate users.
  • Hubstaff offers a customizable and easily tailored according to your requirements user interface where with the help of just one click you can start or even stop tracking your daily project activities.
  • Firstly, corrections in Hubstaff can be a little tricky to do at first and interactions with Windows 10 are also not the best. Moreover, I have noticed that the notifications for switching a tracking status get sent out twice instead of once.
  • Also, I believe that there should be an option for live chatting. Other than that, I sometimes feel difficulty in integrating a serious issue I think that needs to be fixed. Also sometimes dragging and dropping features is also a little difficult.
Mukul Chaturvedi | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
  • Effective dashboard for time management
  • Monthly/Weekly Timesheet reports
  • Multiple employee timesheet management
  • Timely screenshots of the work screen
  • Cost effective for smaller companies
  • The Desktop software UI could be improved
  • Instead of per user billing, they could provide a cost effective bundle for new users
  • Automatic monthly reports are bit confusing and not accurate
Jonathan Turner | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
  • [Hubstaff] has reduced my workload and now I have got rid of the manual keeping of the data.
  • This tool is my everyday necessity to complete my daily tasks.
  • Through this tool, I am capable of saving my time and now I do more work in a short span of time.
  • [Hubstaff] is limited to integrations, while working on the projects I face difficulty to drag the drop because sometimes the plan requires to be discussed and it becomes a necessity to insert various attachments on the spot so that we could achieve the maximum.
  • Further live chats should be made available.
Alison Crivlare | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
  • It has the best automatic time tracking feature, which I like the most, as it tracks the time on different tasks on its own and provides a relevant report according to it.
  • It tracks the overall progress of the project very efficiently and provides real-time insights into the remaining work.
  • It also gives me insights into team productivity and helps me to track team productivity easily.
  • Its dashboard is smart and I can easily customize it.
  • It easily integrates with other tools and provides me a workable dashboard to do work more effectively.
  • The biggest drawback that I am facing while using Hubstaff is their customer support. Customer support did not seem to know about their own platform. In the past few days, I have been trying to contact them and they are not responding to me. If their representative responds, I have to explain all the things from the start, which makes the system loop without solving the exact problem.
Emily Fasano | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
  • Its ease of use and implementation compelled me to prefer this tool over others.
  • I love the way it introduces us day to day latest and simple techniques for managing workflows.
  • The biggest and the major pro of this software is that it plays a vital role in monitoring my remote employees so conveniently.
  • It comprises of best time tracking features.
  • While setting up automatic payroll capabilities I have to pass through difficult steps.
  • If I talk about its customer support it is very much inspiring and effective too.
  • Difficulty in integration is a serious issue I think that needs to be noticed. Sometimes dragging and dropping features is found to be a bit difficult.
  • There should be an option for live chatting.
Score 8 out of 10
Vetted Review
Verified User
  • Workflow management - Hubstaff makes it super easy to track your workflow and make changes. With an easy to use UI, this whole process is streamlined as a result of increased organization.
  • Time tracking - With Hubstaff, users don't have to take the time to enter when they start and stop working manually. Hubstaff tracks this automatically with great accuracy, so the user doesn't have to worry about mistakes or to take the extra time to do it themselves.
  • Price - Hubstaff is more expensive than some other competitors. There are some advantages to it, but the price is still always a factor.
  • Project dashboard - Hubstadd lacks here because it doesn't have this feature at all. It's not required, but it does make things nicer to look at.
Score 9 out of 10
Vetted Review
Verified User
  • Works even offline, then sends data to the server once internet access is restored.
  • Allows time tracking from different devices (but not simultaneously, of course!)
  • It seems to be optimized for Windows. Our devs had problems with it on Ubuntu.
  • Sometimes freezes after updates, and no time is saved.
David Judge | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
  • Support - Each time we've had an issue the people in support have been able to identify an issue and then work with us to resolve.
  • Roll out of features - Throughout the years we've been using Hubstaff they have continued to roll out 'add-on' features that support time tracking.
  • I know this is something they are working on but will mention here. There is a function in Hubstaff where you can enter a person's start and finish time. If a person is 30 mins early (as an example) it doesn't adjust the start time of the person from when they actually started. This means if they start 30 mins early and finish 30 mins early it that team member is flagged as abandoning shift.
Rohit Langde | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
  • Includes Productivity Percentage in Daily Reports
  • Affordable Pricing
  • Inbuilt Payment Tracking Option
  • Cannot have Custom Number of users like 4 or 7. You have to choose from the set given.
  • Admin even though not tracked is billed.
  • Cannot set inactivity nag/reminder for user.
Score 9 out of 10
Vetted Review
Verified User
  • Time tracking -- it tracks your time, and time across various projects (and even down to a task level), down to the second, so every moment of the workday is accounted for
  • Screen shots and activity - when you're actively tracking time, it measures your activity with your computer. It also takes screenshots every 3 minutes, so we can see if you had 98% activity that you weren't just playing a computer game.
  • Reporting - it's really clear to get reports on activity, on individual users, departments, certain tasks, certain projects, etc.
  • I wish it had some sort of way to denote "away from desk" work. It drops your activity to zero, it tells you you're idle if you're using the desktop agent and tries to take that time away, it would be helpful for those times where you're maybe in a meeting or on a call or something without a computer.
  • The reporting isn't real time. There's about a 15 minute lag between the reports and the desktop app. The desktop app and phone app don't really talk to each other so if you clock time on the phone app for a wihle and then move to the desktop app, the desktop app really doesn't sync, so you're forced to check time in a report
  • I wish there was a little more role based permission customization. Like, I'd love for someone to be able to manage a client and run that client's time, but not see my screenshot activity when billing to that client.
Score 8 out of 10
Vetted Review
Verified User
  • Customer support
  • The reporting is a bit complicated.
  • There is some bug for the sync up between the Mac App and the web app. Sometimes the time is getting lost temporary which causes uncertainty for the contractors.
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