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IBM Enterprise Content Manager and Enterprise Content Management (ECM) applications enable organizations to manage all forms of content and secure secure data with respect to compliance needs. The platform enables capture, activation, sharing, analysis and governance of unstructured data to lower costs and risk while improving efficiency.

Team (1-10 employees)

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IBM Enterprise Content Manager

Enterprise content management (ECM) is a set of tools and methods that allows a corporation, agency or organization to obtain, organize, store and deliver information crucial to its operation. The fundamental objectives of ECM are to streamline access, eliminate bottlenecks, optimize security, maintain integrity and minimize overhead.

According to the Association for Information and Image Management (AIIM), ECM can be broken down into five major components called capture, manage, store, preserve and deliver. The purpose of each component can be briefly defined as follows:

-Capture: Create, obtain and organize information.
-Manage: Process, modify and employ information.
-Store: Temporarily back up frequently changing information in the short term.
-Preserve: Back up infrequently changing information in the medium and long term.
-Deliver: Provide clients and end users with requested information.

ECM has become increasingly important and complex in recent years for a number of reasons. Financial fraud and data breaches -- and regulations designed to prevent them -- have made effective information governance essential. There are new sources of content, such as unstructured data from social networking websites. Enterprises also need to manage content effectively for integration with business intelligence/business analytics (BI/BA) applications that help them to use the available information to guide business decisions.

Enterprise Content Management

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IBM is a global technology and innovation company headquartered in Armonk, NY.  It is one of the largest technology and consulting employers in the world, with approximately 427,000 employees serving clients in 170 countries. IBM offers a wide range of technology and consulting services; a broad portfolio of middleware for collaboration, predictive analytics, software development and systems management; and advanced servers and supercomputers. Utilizing its business consulting, technology and R&amp;D expertise, IBM says it helps clients become "smarter" as the planet becomes more digitally interconnected. This includes working with organizations and governments to build systems that improve traffic congestion, availability of clean water, and the health and safety of populations. IBM invests more than $6 billion a year in R&amp;D, just completing its 18th year of patent leadership. IBM Research has received recognition beyond any commercial technology research organization and is home to 5 Nobel Laureates, 9 US National Medals of Technology, 5 US National Medals of Science, 6 Turing Awards, and 10 Inductees in US Inventors Hall of Fame. The company was behind the inventions of the PC; SABRE travel reservation system; UPC codes, Watson, the Jeopardy!-playing computing system, and much more.

Collabration not chaos with IBM ECM

Features related to managing business content and transactional content for enterprises.

Content capture & imaging

The system supports the digitization of content.

File sync, storage & archiving

Storage system for long-term preservation & retention of content in an organized fashion; foundational to the ECM.

Document management

Beyond capture, the ECM supports sharing, distributing, printing, faxing, etc.

Records management

Secure, policy-controlled and compliant storage, retrieval and production of records, transactional or otherwise.

Content search & retrieval

Helps users find the content they are looking for. Various methods for assistance include filters, tags, metadata, and the like.

Enterprise content collaboration

ECM support file and content sharing within the enterprise, or integrate with preferred collaboration software or modules. May also be referred to as social intranet.

Content publishing & creation

Supports the publishing of content to web pages or other avenues leading out of the enterprise.

Security, risk management & information governance

Security controls with rules, policies, and permissions defining and delimiting access to content and records. This is a core feature, and a necessity for enterprises.

Contract lifecycle management

ECM tools optimize business transactional processes where they can improve or automate the contract lifecycle  (e.g. Invoice Management, Proposals, etc.). This component is similar to the features provided by advanced contract management software.

Automated workflows

Automated workflows include contract management, invoice processing, etc.

Artificial intelligence

Artificial intelligence and natural language processing help automate document classification

Mobile support

Integration

Integration with 3rd-party systems like ERP, SCM, or CRM

IBM Case Manager

Project Manager

IBM Enterprise Content Management 2014-09-19 12:35:32

IBM WebSphere Hybrid Edition

IBM Cognos Analytics

Fond

Systems Engineer

IBM Enterprise Content Management 2014-09-26 07:55:01

Connected Data

Connected Business

Sr. Technical Consultant, Enterprise Content Inteligence

IBM Enterprise Content Management 2014-10-06 13:33:57

OnBase

Senior System Analyst

IBM Enterprise Content Management 2014-09-26 13:55:23

InOrder

IBM Enterprise Content Management 2014-09-21 17:07:57

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Enterprise Content Management Software

IBM ECM

Pyramid Solutions is an IBM Premier Business Partner that implements ECM solutions primarily for banking, insurance and state government organizations. We help companies move manual, paper-based processes to capture solutions that convert paper to data and document images, and we couple the capture solutions with automated workflow processes.

IBM Case Manager is effective at taking complex processes with a lot of parallel activities and automating them into a seamless solution to improve productivity, information accuracy and retention of information.
Processes can be broken down into defined roles and tasks making it easier for companies to understand how transactions flow through their organization.
IBM Enterprise Content Management has become a robust suite of complimentary products so there is a "cafeteria plan" to choose from that allows a company to craft a solution that will align tremendously well with their business needs.

The product suite has tremendous flexibility, but along with flexibility comes complexity. Configuring environments and installing the software so solutions can be implemented requires a broad base of IT knowledge.
In recent releases, IBM has concentrated on making the UIs across the different software products in the ECM family more consistent, and this has been well received by customers.
IBM also focuses on making a lot of changes in each release to improve flexibility and collaboration for application developers.

We have seen our customers realize increased employee efficiency by reducing the amount of time it takes to process a transaction.
We have seen improvements in customer service because information can be made more readily available to customer service personnel who are fielding service calls.
We have seen improvements in decision making because processing-related statistics are more readily available to the managers who need the input to make quality business decisions that affect the day-to-day operations.

Change management was a major issue with the implementation

As a premier solutions provider for our clients, we utilize numerous IBM Enterprise Content Management products based upon the FileNet P8 foundation; from Cognos and Big Data Analytics to WebSphere Application Server - and just about everything in between. The group I work with specializes in creating Case Manager solutions for our clients in Banking, Mortgage, and Insurance. In addition, we further specialize in creating products for our inventory which augment and provide depth and breadth to the basic out of the box experience of the IBM suite of Content Management software, such as customized Case Manager widgets and base solutions for various industries.

Speaking of IBM Case Manager in particular, we believe that just about every business process involving the effort of knowledge workers can be enhanced and automated using IBM Case Manager. If a process or set of tasks requires the judgment, decision-making skills, and experience of a knowledge worker, then the process can be configured for IBM Case Manager. If the process is dynamic and requires flexibility such that the business outcome depends upon the choices and decisions made during the process, then IBM Case Manager is the ideal solution for automation, tracking, and collaboration of such work.
With regards to Content Management, we are particularly fond of and adept at utilizing both IBM Content Collector, IBM Classification Manager, and IBM Enterprise Records. As business communications have changed over the last 20 years, the growth of digital content housed within the burgeoning storage silos located throughout a company's infrastructure has swelled to nearly unmanageable levels. This impacts them in numerous ways; from the direct costs associated with ever increasing storage, to the unknowable costs associated with the legal liability of content residing on their systems, to the lost opportunity of un-mined customer data residing on their systems. All of these impacts can be mitigated by the application of IBM Content Management and Content Analytics.
To me personally, I believe the greatest strength of products like these are their immense configurability. Depending upon the business requirements of the customer, systems such as those mentioned above can be configured in almost inexhaustible arrangements to accomplish just about any task that can be imagined - all to satisfy the needs and requirements of the demands of the business. From collecting email from mail servers and evaluating it for its context, not just it's content, in order to determine its worth to the organization, to creating File Plans for storing content in a smart repository which makes possible content lifecycle management and defensible disposal, IBM just does this better than any other products I am familiar with.

In terms of weaknesses or negatives associated with using IBM products, to me only the cost and complexity are barriers. The cost puts these solutions out of the range of many mid-size to smaller companies who could benefit from the solutions provided by their products. As a Systems Engineer with responsibility to design and deploy solutions, the learning curve is steep and lengthy. Well worth the effort, but it requires a commitment and dedication.
With regards to that, I'm always challenged when learning the technology.

We have not run the numbers for our clients, but there is no question that the groups we have helped with systems deployments experience a number of improvements. Many of the most obvious are reduced costs associated with storage and disposal, reduced costs associated with task processing time and overall process duration, increased productivity through visibility into bottlenecks and the correction of work slowdowns due to bottlenecks, and better visibility into actual production within the organization for reporting purposes.

I work with my customers to solve problems on both the line of business and whole enterprise scale. The IBM ECM suite is able to scale to meet a solution of any magnitude. The ECM suite is not only able to handle the secure storage of documents, but also is able to manage complex workflows, maintain data on records (both in the ECM system and external to the ECM system) and provide for the traceable disposition of those records. In addition the OOTB, included, Content Navigator UI is extremely flexible and highly configurable to allow implementation of complex, highly integrated solutions, with minimal custom code, and high maintainability.

As enterprise and mid-market systems go, the price is highly competitive (especially when you consider what's included in the license). That said, this product is not accessible for small businesses as a self hosted solution. The "Navigator on Cloud" solution is much more accessible, but gives less control over data.
To get all the features, there are many moving parts. For large enterprises, this is no problem, and the cloud solution obviates most of these concerns.

My customers see enhanced employee efficiency, improved customer service and savings in discovery activities.

Working with documents, records and work objects
Controlling who can see my stuff (Security)
Creating and saving searches

IBM ECM

Overview

What is IBM ECM?