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Kanban Tool

Kanban Tool


What is Kanban Tool?

Kanban Tool is a visual project management application based on Kanban that helps companies visualize workflow, track project progress, analyze and improve business processes. Some key features include: time tracking and time reports, real-time collaboration and Kaban analytics.

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Recent Reviews
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Popular Features

View all 18 features
  • Task Management (11)
  • Team Collaboration (11)
  • Support for Agile Methodology (10)
  • Scheduling (9)

Video Reviews

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View all pricing

Kanban Tool Team


per month per user

Kanban Tool Enterprise


per month per user

Kanban Tool On-Site Team


On Premise
per year per 10-user pack

Entry-level set up fee?

  • No setup fee
For the latest information on pricing, visit


  • Free Trial
  • Free/Freemium Version
  • Premium Consulting / Integration Services

Starting price (does not include set up fee)

  • $5 per month per user
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Product Demos

Free Kanban Tool for Sales with Demo Workflow State Column, Excel Download


Kanban tool walkthrough

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Project Management

Project management software provides capabilities to streamline management of complex projects through task management, team collaboration and workflow automation

Avg 7.6

Professional Services Automation

Features that support professional services organizations

Avg 7.5
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Product Details

What is Kanban Tool?

Kanban Tool is an online and on-site visual management software based on Kanban.

The service offers vast customization options, simplicity and effectiveness in increasing team productivity.

Key features are:
Whiteboards with swimlanes, editable tasks cards with customizable fields, comments, attachments, assignments, time tracking & reporting.
A range of additional functions is available, including e.g., Process Automation, Recurring and Postponed Tasks, Checklist Templates, and Task Dependencies.
Built-in, automated Analytics let you know where the team can improve and where it excels.

Available in the cloud, on-site (for 10+ users) and as dedicated mobile apps.

Kanban Tool Features

Project Management Features

  • Supported: Task Management
  • Supported: Scheduling
  • Supported: Workflow Automation
  • Supported: Team Collaboration
  • Supported: Support for Agile Methodology
  • Supported: Document Management
  • Supported: Mobile Access
  • Supported: Change request and Case Management

Professional Services Automation Features

  • Supported: Quotes/estimates
  • Supported: Invoicing

Additional Features

  • Supported: Visual project mangement with online Kanban board
  • Supported: Time tracking and time reports
  • Supported: Real-time collaboration
  • Supported: Kanban analytics: cumulative flow diagram and lead and cycle time diagram
  • Supported: Power-Ups: Developer tools, Recurring Tasks, Postponed Tasks, Task Summary, Card Covers, Interactive Checklists, Checklist Templates and more
  • Supported: Customizable Kanban card and board template
  • Supported: Export/ import Excel/CSV
  • Supported: Developer API / SDK
  • Supported: Android & iOS mobile applications
  • Supported: Possible to install on-site and use offline (10+ users)
  • Supported: Process Automation

Kanban Tool Screenshots

Screenshot of Visual project management tool - Kanban board from Kanban Tool.Screenshot of The collection of Power-Ups form Kanban ToolScreenshot of Kanban Tool board example, with My Work widget, Recurring and Postponed Tasks visible in the side panel. User's own background selected.Screenshot of Kanban Tool  board example. Default light theme applied.Screenshot of Kanban Tool - an open card view, with comments in the side panel. The choice of what fields show on cards is with the user.Screenshot of Kanban Tool's free Power-Ups  for user's own activation.Screenshot of Kanban Tool on various supported devices.Screenshot of Kanban Tool Analytics - Lead & Cycle Time diagram shown.

Kanban Tool Videos

Kanban Tool DEMO
Kanban Tool On-Site Introduction
Kanban Tool Analytics
Kanban Tool - Process Automation
Visual Task Management with Kanban
Kanban Tool - Seamless Time Tracking & Reporting

Kanban Tool Integrations

Kanban Tool Competitors

Kanban Tool Technical Details

Deployment TypesOn-premise, Software as a Service (SaaS), Cloud, or Web-Based
Operating SystemsWindows, Linux, Mac
Mobile ApplicationApple iOS, Android
Supported CountriesAll
Supported LanguagesEnglish, German, Spanish, Italian, Portuguese, French, Polish, and Russian

Frequently Asked Questions

Kanban Tool is a visual project management application based on Kanban that helps companies visualize workflow, track project progress, analyze and improve business processes. Some key features include: time tracking and time reports, real-time collaboration and Kaban analytics.

Kanban Tool starts at $5.

SwiftKanban and Kanbanery (discontinued) are common alternatives for Kanban Tool.

Reviewers rate Task Management highest, with a score of 9.9.

The most common users of Kanban Tool are from Enterprises (1,001+ employees).
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Reviews and Ratings


Attribute Ratings


(1-11 of 11)
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Score 10 out of 10
Vetted Review
Verified User
We use Kanban Tool to manage and have visibility for all of our clients. Each client is at different points within our process. The app lets us view our entire process and all of our clients on one convenient board. We can then drill down with each client card to identify tasks and follow up.
  • Visual designation
  • Ease of use and access
  • Connects with outlook to provide current tasks due today
  • Real-time updates
  • I like that the app continues to evolve
Most users looking at Kanban Tool will ultimately have a process that they work through. This is a great tool and very flexible for any business. Take your time to really review your process and the stages of the process. Kanban Tool will make it clear visually so you can see bottlenecks and areas to improve. I think this tool can be adapted to any company or process.
Score 10 out of 10
Vetted Review
Verified User
I use this tool for personal task overview. The tool is very beneficial when it comes to structuring your work. The tool allows access to time tracking, sorting tasks and projects, both by color and by assignee. I greatly recommend this tool as it can be used for individual overview. Kanban board for teams and to be used in projects across the organization.
  • It allows you to sort your work by labels.
  • You have a large number of reporting functions to view your tasks and time.
  • The board can be customized to suit your needs.
  • At the moment the use I have for a Kanban tool is met.
  • The Kanban tool support has e helped with finding the functions needed to optimize my work.
The tool functions well if you would like to have an overview of your tasks. This can be done both by filtering by labels, or by hiding some of the columns that are not relevant for you during the day. Personally, I hide my backlog when I have created my daily tasks, and that allows for a simple overview when you just have your To-Do and In progress tabs open.
Score 10 out of 10
Vetted Review
Verified User
I do the whole project management for a Data migration project of a customer from an individual legacy system to SAP S4/Hana. Means Cards for data objects, for processes, swim lanes for departments like SD, Purchase, or Finance. I use it for control, status, and documentation. I use one for the whole project, and one for the actual status of each data object.
  • A card for each data object documents and controls the whole migration process
  • Cards for subtask like meetings, workshops and so on
  • Organization of daily work by email integration
  • the cards can be designed very individually, only the design is fixed.
project management, private organization, company organization
December 16, 2021

Simple and Effective

Mateus Stock | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
PRO: Very simple and easy to start and use. Cards are very basic but can be customized and "powered up!"

CON: Boxes and cards should have a better/smarter resize. I'm using the lowest Zoom but since I have a lot of boards, cards, swim lanes, it can get crowded. However, it was the only product I've found so far that allowed me to do this.

OVERALL: I shifted all of our projects and tasks into Kanban Tool. Information that was scattered across emails, other PM software, and ticket trackers is now consolidated in several boards, with a simple and minimalist view of everything.
  • Overview of all cards, even from multiple lanes and boards.
  • Can be customized from extremely simple, to highly informational.
  • Support is great!
  • File upload/integration.
  • Card resizing.
  • User/account management.
Appropriate: I shifted all of our projects and tasks into Kanban Tool. Information that was scattered across emails, other PM software, and ticket trackers is now consolidated in several boards, with a simple and minimalist view of everything.

Not Appropriate: When dealing with attachments for cards, the popup to select/upload files is not very easy to use. I would like to be able to use the Google Drive integration to upload files directly from my computer and store them in a specific folder in GD.
Care Bach Gerland | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
We are using Kanban Tool to better track all of our Basecamp cards, so that we can see the volume of work on each person's plate each day. It helps us to see where a project is in it's lifecycle.
  • Allows you to see the flow of projects
  • Allows you to move projects into stages
  • Allows you to see what projects a certain person has on their plate
  • Interface could be a little more organized
  • Sometimes it gets sticky
Kanban is great if you want to see all of your org's Basecamp cards in one place and see the project volume and flow. It is not a replacement for Basecamp, and can't be used as a complete PM system.
Score 10 out of 10
Vetted Review
Verified User
I started to use it in my previous company. It helped me to organize and prioritize my tasks and to organize my daily tasks in the most effective way. I could give priorities to each task I performed and to collaborate with my team in real time.
  • organization of tasks
  • helps in identification of bottle necks
  • possibility to work with the team in real time
  • possibility to customize options
  • I do not see any disadvantages at the moment
It is the perfect tool to organize tasks- it helps to avoid working on too many items at one time (very helpful to identify priorities).
Chris Carpenter | TrustRadius Reviewer
Score 5 out of 10
Vetted Review
Verified User
Kanban Tool is being used in places around our org to support agile-esque activities for remote teams. Our primary process is very stand-up meeting focused and the principles of the Kanban Tool are pretty close to in line with what we want to accomplish. It shows the movement of model-based activities across a project timeline.
  • It provides a good basic overview of where tasks are on a timeline (particularly helpful for a pull-based approach).
  • It provides a good collaborative space to have multiple folks commenting on multiple tasks.
  • It does a good job of managing very basic visual elements of an agile development cycle.
  • There isn't a strong UI on the tool. Customizations can be difficult to make.
  • There isn't a very robust communications component on the tool to facilitate conversations—it's WYSIWYG.
  • The mobile story isn't fully developed yet. It could stand to be stronger on mobile devices.
It is good for pure development (software) projects that use agile. It is not as strong for mixed development efforts that involve more hardware or Q/RA activities. It breaks down a little when traditional project timelines need to run in parallel with agile methodology.
Score 7 out of 10
Vetted Review
Verified User
Kanban Tool is being used by specific groups within the Technology department and the specific business groups that are supported by the same Technology groups. Kanban allows team collaboration between groups whether it's technology or business. Both groups can view, manage and maintain projects using Kanban. The problem that Kanban solves is miscommunication, regarding project status, requirements, and deadlines. Kanban keeps track of projects for all groups and notifies groups of any changes to particular projects. This saves a lot of time for everyone and ensures projects are completed on time.
  • Kanban board is a great visual that shows every team member's projects and all the important information on a single page.
  • Kanban integrates well with JIRA to track and manage projects and quickly retrieve specific information on a project.
  • Kanban allows easy navigation with drag and drop features and smartly notifies the user of each action.
  • Kanban does not show the task or story clearly. You have to open the project separately to view the details of the project.
  • Kanban gives a higher level project management view but it lacks customization and personal settings features.
  • I would like to see Kanban provide mobile access to their tool, data, and board. This would be very useful for all companies and provide an increase in efficiency and productivity.
Kanban is well suited for a fast-paced working environment for larger teams who want continuous communication with users. Kanban is good for rapid development and daily meetings for updates and statuses. Kanban is less suited for smaller teams or groups who don't require collaboration and constant communication with involved users. Kanban is time-consuming and it takes additional effort outside of your regular work to maintain and manage the tool.
Ariel Mayne | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Kanban Tool is used in almost all departments, from HR (used for example for employee agile evaluations) to marketing. I believe this proves that it has a lot of applications.
  • time tracking which is very useful
  • easy, intuitive interface (click-and-drag) - it's easy to implement it
  • analytics and reports
  • synchronization with other applications
  • no iOS app
  • no chat
  • can't think of anything more
It is hard to think about such a situation. You can customize to your needs so it may be useful in lots of situation. I guess if you are not a fan of agile and task management it might be less appropriate. ;)
Score 10 out of 10
Vetted Review
Verified User
We used Kanban Tool to dispense and monitor work for the entire team. With the various features available, we were able to track the projects' progress and send additional resources to the parts that needed it the most. All of our departments were applying the software, making it easy to fill new employees in, as showing the process steps to newbies could be done by virtually anyone.
  • The time tracking feature is flawless.
  • The process and progress visibility is great (the task cards are small, so that it is easy to view the process without having to scroll in or out and reading the entire headings).
  • The uptime of the service is critically good. I had tested an alternative solution previously and had been often left cut off from my workflow due to service maintenance hours.
  • Some of the boards we have could do with more than 22 card colors, although it is enough for most projects.
  • Really looking forward to the iOS application, which is said to be coming in 2015.
I suppose it would not be suitable for processes that are quite static - not a lot of change takes place (long-term projects), as a user would probably not benefit much from most of the available features.
Score 7 out of 10
Vetted Review
Verified User
Kanban Tool is used as a bug and task tracking system. We use several dashboards. Each dashboard is used for a project/software. In one way or the other the card is a placer for a bug or task to be carried out through the life cycle of the software. Kanban is used across the whole organization. It helps track bugs and tasks as needed.
  • Ability to add 'cards' which track bugs, tasks, etc.
  • User can change the look of the cards (colors). Can change priority, Who the card is assigned to, Card Type, and many other customizations.
  • User is able to add attachments and links to a card.
  • User is able to add comments and track card history.
  • Search functionality needs some improvement.
  • Would be nice: ability to send a notification to selected people when a card is created/opened.
  • Unable to sort cards - change their order visually.
Kanban Tool is sufficient for tracking bugs.
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