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Kanban Tool

Kanban Tool


What is Kanban Tool?

Kanban Tool is a visual project management application based on Kanban that helps companies visualize workflow, track project progress, analyze and improve business processes. Some key features include: time tracking and time reports, real-time collaboration and Kaban analytics.

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Recent Reviews

TrustRadius Insights

Kanban Tool has proven to be a valuable asset for users in a variety of use cases. For example, it has been used by teams working on data …
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Simple and Effective

10 out of 10
December 16, 2021
PRO: Very simple and easy to start and use. Cards are very basic but can be customized and "powered up!"

CON: Boxes and cards should have a …
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Popular Features

View all 18 features
  • Task Management (11)
  • Team Collaboration (11)
  • Support for Agile Methodology (10)
  • Scheduling (9)
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View all pricing

Kanban Tool Team


per month per user

Kanban Tool Enterprise


per month per user

Kanban Tool On-Site Team


On Premise
per year per 10-user pack

Entry-level set up fee?

  • No setup fee
For the latest information on pricing, visit


  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

Starting price (does not include set up fee)

  • $6 per month per user
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Product Demos

Kanban Tool's Three Service Plans -


Kanban Tool: Product Deep Dive |


Kanban Tool Demo -

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Project Management

Project management software provides capabilities to streamline management of complex projects through task management, team collaboration and workflow automation

Avg 7.5

Professional Services Automation

Features that support professional services organizations

Avg 7.4
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Product Details

What is Kanban Tool?

Kanban Tool is an online and on-site visual management software based on Kanban.

Key features are:
Whiteboards with swimlanes, editable tasks cards with customizable fields, comments, attachments, assignments, time tracking & reporting.
A range of additional functions is available, including e.g., Process Automation, Recurring and Postponed Tasks, Checklist Templates, and Task Dependencies.
Built-in, automated Analytics let you know where the team can improve and where it excels.

Available in the cloud, on-site (for 10+ users) and as dedicated mobile apps.

Kanban Tool Features

Project Management Features

  • Supported: Task Management
  • Supported: Scheduling
  • Supported: Workflow Automation
  • Supported: Team Collaboration
  • Supported: Support for Agile Methodology
  • Supported: Document Management
  • Supported: Mobile Access
  • Supported: Change request and Case Management

Professional Services Automation Features

  • Supported: Quotes/estimates
  • Supported: Invoicing

Additional Features

  • Supported: Visual project mangement with online Kanban board
  • Supported: Time tracking and time reports
  • Supported: Real-time collaboration
  • Supported: Kanban analytics: cumulative flow diagram and lead and cycle time diagram
  • Supported: Power-Ups: Developer tools, Recurring Tasks, Postponed Tasks, Task Summary, Card Covers, Interactive Checklists, and Checklist Templates
  • Supported: Customizable Kanban card and board template
  • Supported: Export/ import Excel/CSV
  • Supported: Developer API / SDK
  • Supported: Android & iOS mobile applications
  • Supported: Possible to install on-site and use offline (10+ users)
  • Supported: Process Automation

Kanban Tool Screenshots

Screenshot of Visual project management tool - Kanban board from Kanban Tool.Screenshot of The collection of Power-Ups form Kanban ToolScreenshot of Kanban Tool board example, with My Work widget, Recurring and Postponed Tasks visible in the side panel. User's own background selected.Screenshot of Kanban Tool  board example. Default light theme applied.Screenshot of Kanban Tool - an open card view, with comments in the side panel. The choice of what fields show on cards is with the user.Screenshot of Kanban Tool's free Power-Ups  for user's own activation.Screenshot of Kanban Tool on various supported devices.Screenshot of Kanban Tool Analytics - Lead & Cycle Time diagram shown.

Kanban Tool Competitors

Kanban Tool Technical Details

Deployment TypesOn-premise, Software as a Service (SaaS), Cloud, or Web-Based
Operating SystemsWindows, Linux, Mac
Mobile ApplicationApple iOS, Android
Supported CountriesAll
Supported LanguagesEnglish, German, Spanish, Italian, Portuguese, French, Polish, and Russian

Frequently Asked Questions

Kanban Tool is a visual project management application based on Kanban that helps companies visualize workflow, track project progress, analyze and improve business processes. Some key features include: time tracking and time reports, real-time collaboration and Kaban analytics.

Kanban Tool starts at $6.

SwiftKanban and Kanbanery (discontinued) are common alternatives for Kanban Tool.

Reviewers rate Task Management highest, with a score of 9.9.

The most common users of Kanban Tool are from Enterprises (1,001+ employees).
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Reviews and Ratings


Community Insights

TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!

Kanban Tool has proven to be a valuable asset for users in a variety of use cases. For example, it has been used by teams working on data migration projects from legacy systems to SAP S4/Hana, allowing them to effectively manage and document the entire process. Additionally, remote teams have found the app to be particularly useful for agile-esque activities like stand-up meetings, helping them align with project goals and maintain productivity.

Users appreciate Kanban Tool's ability to provide visibility and control over multiple clients on a single board. This feature enables them to easily track tasks and follow up with each client, streamlining their project management process. The simplicity and ease of use of Kanban Tool have been praised by many users, with customizable cards that can be powered up for added functionality.

While the tool has received positive feedback overall, some users have requested improvements in terms of resizing options for boxes and cards due to crowded interfaces caused by multiple boards, cards, and swim lanes. Nevertheless, Kanban Tool has proved versatile across departments such as HR and marketing. It is effective for employee evaluations in HR departments and assists marketing teams in tracking Basecamp cards and monitoring workloads. The software fosters collaboration between technology and business groups, enhancing communication, project tracking, requirement management, and meeting deadlines.

Moreover, Kanban Tool serves as a reliable bug and task tracking system with dedicated dashboards for different projects or software. Users have found it beneficial for consolidating scattered project information from various sources into organized boards, providing a simple and minimalist view of everything. It has also been embraced organization-wide for its effectiveness in tracking bugs, facilitating work distribution, monitoring project progress, and allocating resources efficiently.

In addition to its application within teams and organizations, individuals have found Kanban Tool useful for personal task organization, prioritization, real-time collaboration with teams, and structuring work effectively. The tool offers features like time tracking, task and project sorting by color and assignee, making it suitable for individual task overviews. Overall, Kanban Tool's versatility, ease of use, and collaborative features have made it a valuable choice for a wide range of users and their unique use cases.

Helpful Card System: Many users have found the card system in the platform to be very helpful for documenting and controlling the migration process of data objects. It provides a structured way to organize tasks and keep track of progress.

Integration with Email: Several reviewers appreciated the ability to integrate the platform with email, making it easy to track tasks and stay updated. This feature allows users to receive notifications and updates directly in their inbox, improving efficiency and communication.

Collaborative Space: Users have praised the collaborative space in the platform, which allows multiple people to comment on multiple tasks. This promotes teamwork and communication, as team members can easily collaborate on projects and provide input on specific tasks.

Weak User Interface: Some users have mentioned that the user interface of the tool is not strong and can be confusing, making customizations difficult. They feel that it lacks intuitiveness and could benefit from a more streamlined design to enhance usability.

Lack of Communication Component: Another common concern among reviewers is that the tool lacks a robust communications component to facilitate conversations. Users have expressed a need for features such as chat or messaging within the tool to improve collaboration and streamline communication.

Limited Mobile Experience: Several users have expressed disappointment with the mobile experience of the tool, noting that it is not fully developed and could be stronger on mobile devices. They find it challenging to navigate and perform tasks efficiently on smaller screens, suggesting that there is room for improvement in optimizing the mobile interface for better usability.

Users have made several recommendations for Kanban Tool based on their experiences with the software. The most common recommendations are as follows:

  1. Kanban Tool is praised for its effectiveness in visual task management, making it an excellent tool for organizing and tracking assignments. Users appreciate the visual nature of the tool, which allows them to easily understand the status of tasks and projects at a glance.

  2. Many users recommend Kanban Tool for its ability to track team progress effortlessly. By using this application, teams can monitor the progress of each task and ensure that everything is on schedule. This feature greatly enhances collaboration and helps teams stay organized and productive.

  3. Users have expressed that Kanban Tool is one of the best Kanban applications they have come across. They appreciate its user-friendly interface, customizable features, and seamless integration with other project management tools. It is highly regarded for its versatility and adaptability to different workflows.

While users generally have positive feedback about Kanban Tool, some suggest taking the time to fully explore and understand its limitations before implementing it. This enables users to make informed decisions about whether Kanban Tool aligns with their specific needs and requirements.

Attribute Ratings


(1-11 of 11)
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Score 10 out of 10
Vetted Review
Verified User
  • It allows you to sort your work by labels.
  • You have a large number of reporting functions to view your tasks and time.
  • The board can be customized to suit your needs.
  • At the moment the use I have for a Kanban tool is met.
  • The Kanban tool support has e helped with finding the functions needed to optimize my work.
December 16, 2021

Simple and Effective

Mateus Stock | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
  • Overview of all cards, even from multiple lanes and boards.
  • Can be customized from extremely simple, to highly informational.
  • Support is great!
  • File upload/integration.
  • Card resizing.
  • User/account management.
Chris Carpenter | TrustRadius Reviewer
Score 5 out of 10
Vetted Review
Verified User
  • It provides a good basic overview of where tasks are on a timeline (particularly helpful for a pull-based approach).
  • It provides a good collaborative space to have multiple folks commenting on multiple tasks.
  • It does a good job of managing very basic visual elements of an agile development cycle.
  • There isn't a strong UI on the tool. Customizations can be difficult to make.
  • There isn't a very robust communications component on the tool to facilitate conversations—it's WYSIWYG.
  • The mobile story isn't fully developed yet. It could stand to be stronger on mobile devices.
Score 7 out of 10
Vetted Review
Verified User
  • Kanban board is a great visual that shows every team member's projects and all the important information on a single page.
  • Kanban integrates well with JIRA to track and manage projects and quickly retrieve specific information on a project.
  • Kanban allows easy navigation with drag and drop features and smartly notifies the user of each action.
  • Kanban does not show the task or story clearly. You have to open the project separately to view the details of the project.
  • Kanban gives a higher level project management view but it lacks customization and personal settings features.
  • I would like to see Kanban provide mobile access to their tool, data, and board. This would be very useful for all companies and provide an increase in efficiency and productivity.
Score 10 out of 10
Vetted Review
Verified User
  • The time tracking feature is flawless.
  • The process and progress visibility is great (the task cards are small, so that it is easy to view the process without having to scroll in or out and reading the entire headings).
  • The uptime of the service is critically good. I had tested an alternative solution previously and had been often left cut off from my workflow due to service maintenance hours.
  • Some of the boards we have could do with more than 22 card colors, although it is enough for most projects.
  • Really looking forward to the iOS application, which is said to be coming in 2015.
Score 7 out of 10
Vetted Review
Verified User
  • Ability to add 'cards' which track bugs, tasks, etc.
  • User can change the look of the cards (colors). Can change priority, Who the card is assigned to, Card Type, and many other customizations.
  • User is able to add attachments and links to a card.
  • User is able to add comments and track card history.
  • Search functionality needs some improvement.
  • Would be nice: ability to send a notification to selected people when a card is created/opened.
  • Unable to sort cards - change their order visually.
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