Merrill DatasiteOne Reviews

4 Ratings
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Score 8.5 out of 100

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Reviews (1-3 of 3)

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Score 10 out of 10
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This is our go-to virtual data room for all fundraising and other M&A activities. The finance team is the owner of the system and collects/uploads content to the system as well as manages external permissions to the data room. The reason this excels over a standard solution like a file sharing drive is the granular content permissions. With just one data room, we can easily permission multiple groups at the folder or file level. The new file notifications are a key time saver, instead of emailing people when new items are loaded.
  • 24/7 help desk is the top differentiator. Every help desk agent I've interacted with has really known the product end to end.
  • Cross-platform compatible with no plug-ins, software downloads needed.
  • Beautiful UI, looks very professional
  • Reporting at the page level (with timestamps)
  • Small issue, but the ability to replace a file to an unpublished state.
  • Ability to clone security profiles.
  • Mobile app development.
Best suited for all things capital raising and M&A. It is a purpose built tool for a multi-party, multi-process event. For processes that are just with a single party, your org has to evaluate if it is worth the cost. Recurring work like board deck or investor distributions are not appropriate for this service.
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Score 10 out of 10
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We use Merrill DatasiteOne to review due diligence documents uploaded by a target company. It is normally used by all lawyers on a transaction team, with the more junior lawyers conducting more of the due diligence. Sometimes template transaction documents will be uploaded to the datasite, where the transaction is part of a bid process.
  • Automatic text recognition on uploaded files (including PDFs).
  • Search: when combined with the text recognition on files, this creates a powerful search feature that allows you to search for content within all of the uploaded files.
  • E-mail updates, when new files have been uploaded.
  • Frankly, I can't think of any missing features or things that need to be improved. From the perspective of the user who is reviewing documents, it works quite well.
Merrill DatasiteOne is well suited to large corporate/asset transactions where there are a large volume of documents that need to be provided to the other side, and where additional documents need to be uploaded during the course of the transaction (either because the documents are still being gathered or because there are supplemental due diligence requests).
Merrill Datasite is less well suited to smaller transactions -- for smaller transactions, it might make more sense to just deliver the due diligence documents by USB or e-mail.
Similarly, Merrill Datasite does not appear to be as well suited for collaboration (sharing files between two or three organizations that are working collaboratively). Dropbox seems to be a more common way to solve this type of issue.
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Score 6 out of 10
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We use Merrill data rooms to efficiently share documents for diligence efforts between multiple parties (businesses, legal counsel, insurers, bankers). It solves the problem of taking document sharing off of an email platform and putting it on a central online cloud system that all parties can access simeltaneously.
  • Update emails notifying users of new uploads
  • Basic folder organization
  • Uploading is easy and intuitive
  • Identifying new uploads on the merrill website
  • Times out users too quickly
  • Searching all documents; poor functionality
Well suited for a basic document sharing platform between 2-3 parties. I've found it less efficient and slow when you introduce over 10 users and multiple users uploading documents. I wish there was a way for merrill to highlight new documents from the last time that particular user logged in and viewed that folder.
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Merrill DatasiteOne Scorecard Summary

About Merrill DatasiteOne

Merrill Corporation in St Paul offers DatasiteOne, the company's virtual data room (VDR) for due diligence, investment banking, IPOs, private equity or venture capital, and other goals, featuring ease of tools (e.g. drag-and-drop files, in document text search, etc.), five minute setup) and as well as security features (e.g. rules-based compliant permission controls).

Merrill DatasiteOne Technical Details

Operating Systems: Unspecified
Mobile Application:No