SharePoint

SharePoint

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Top Rated
Microsoft SharePoint

Overview

Reviews

A fantastic collaborative tool

9
Microsoft SharePoint is used across our organization as a central document repository and intranet portal for staff. This allows a place …
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Microsoft can do better

8
We are using SharePoint as a replacement for our corporate network file server. Primarily we are using SharePoint for document sharing and …
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Builds Team Collaboration and Effectiveness

9
MS SharePoint is being used by our entire organization to provide a centralized home for document sharing and collaboration. On a specific …
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MS Sharepoint - Good Not Great

6
MS Sharepoint is the platform that we use for our employee intranet site. It's a great document repository and content management system …
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Reviewer Pros & Cons

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Pricing

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Plan 1

$5.00

Cloud
Per User Per Month

Plan 2

$10.00

Cloud
Per User Per Month

Office 365 E3

$20.00

Cloud
Per User Per Month

Entry-level set up fee?

  • No setup fee

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting / Integration Services

Features Scorecard

No scorecards have been submitted for this product yet..

Product Details

What is SharePoint?

MS SharePoint / SQL refers to Microsoft Sharepoint, a web-based collaborative platform, being used in tandem with Microsoft SQL Server to provide business intelligence analytics and reporting. They can provide BI content such as data connections, reports, scorecards, dashboards, and more.

With Sharepoint, users can share files, data, news, and resources. Sites can be customized to streamline teams’ work. Team members can collaborate inside and outside the organization, across PCs, Macs, and mobile devices.

Sharepoint also supports the ability to discover data, expertise, and insights to inform decisions and guide action. SharePoint’s content management features, along with connections and conversations surfaced in Yammer, enable organizations to maximize their velocity of knowledge.

Users can also accelerate productivity by transforming processes—from tasks like notifications and approvals to operational workflows. With SharePoint lists and libraries, Microsoft Flow, and PowerApps, they can create digital experiences with forms, workflows, and custom apps for every device.

SharePoint Videos

What is Microsoft SharePoint and How Can I Use It?
SharePoint is a great tool for sharing files and delivering information to employees. Some businesses even use SharePoint to build their company website. Whether you use SharePoint for your internet, intranet, or both, though, it can be tricky to get started with.

SharePoint Integrations

SharePoint Competitors

SharePoint Technical Details

Deployment TypesSaaS
Operating SystemsUnspecified
Mobile ApplicationNo

Alternatives

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Frequently Asked Questions

What is SharePoint?

Microsoft's SharePoint is an Intranet solution that enables users to share and manage content, knowledge, and applications to empower teamwork, quickly find information, and collaborate across the organization.

What is SharePoint's best feature?

Reviewers rate Support Rating highest, with a score of 8.7.

Who uses SharePoint?

The most common users of SharePoint are from Enterprises and the Information Technology & Services industry.

Reviews

(1-25 of 1959)
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RIDWAN AHAMMAD | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Review Source
As a training manager[,] I have to collaborate with different teams to arrange training, distribute training materials, and conduct TNA. This has been made possible by MS Sharepoint. All the tools in one place and easy collaboration with coworkers made my work simple and convenient. For the last few days[,] further integration between services like Outlook and Teams really reduce the discomfort of inputting the same data in several places. There are still some gaps here and there, but you can survive without them.
  • Making collaboration easier via a better connection between accounts. You can share anything from a file to events with just a couple of clicks.
  • All services are connected and switching between services is a breeze[.]
  • Solutions to the majority of everyday business problems.
  • It still needs to jam some services together like Planner and lists so that teams can interact from a single place[.]
  • Sites need to be more intuitive and rather building from scratch should come up with some suggestion[.]
  • The tool tips for new users are not adequate[.]
MS Sharepoint is specifically useful when you have to collaborate with multiple teams. All teams know what exactly is happening and if they need help they can get it without asking you to share the link every time. This really [transfers] the burden from my shoulders to the participants. As participants can access all resources on demand. For a small team[,] it might feel [like] firing a cannon to kill a mosquito. They can avoid Sharepoint and use [a] planner. If you are the one like me who was excited to see different templates, you will be sad to see there are not many and most of them [look the same].
Puneet Pandey | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Reseller
Review Source
MS Share Point is the a single destination for complete organization to keep updated what is going in the organization, share updates, keep important data basically it is a library for our files and data. It can be accessed from any where any source any time. It is very easy to use , very good interface.
  • Share Information / Update
  • Document library
  • Accessible anywhere
  • Need some extra support
  • Sometimes it takes longer time to load files
Best place to keep peers posted and updated. Best please to share document/files. Our townhall results are shared on MS sharepoint any one can simply be updated if any important information is missed. Some times it becomes difficult to load documents, one should have stable internet connection to surf smoothly.
Mst Rahima Khatun | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Review Source
MS SharePoint makes it simple to set up access levels based on user roles and privileges. In terms of security and project management, it’s a great tool. Because everyone had access to SharePoint, it was possible to work from home during this period of uncertainty. We use it across departments because we have many client projects in our offices. Project resources and training materials are organized with Microsoft SharePoint. In addition, we have access to classified documents. Its simplicity and ease of use are among my favorite aspects of the product. This feature enables us to easily share anything we want within the group with a few mouse clicks. We can also set permissions to read, write or both. I’m satisfied with the platform’s functionality and design.
  • Microsoft SharePoint integrates well with Office 365. So long as the content is organized and users know what they are looking for, it can store a wealth of information.
  • It's simple for administrators to add and remove users. It is possible to restrict access to specific pages of a website to particular individuals or groups.
  • As long as the document structure is simple and keeps track of authors and last edited dates, it is simple to store documents in Microsoft's simple document structure.
  • There are far too many good features to choose from, and advanced features are noticeably absent.
  • There is room for improvement in terms of integration with non-Microsoft products, as well as developer Story.
  • It is challenging to provide easier access via file explorer while also granting outside users and guests access.
MS Sharepoint is an excellent tool for teams that often communicate with each other about their progress. Tasks, reports, and projects are easier to keep track of when we use this tool. Create training plans and train new employees remotely with this tool. It's a great way to cut costs. MS SharePoint is our go-to solution in managing corporate content, documents, records, and information. The motivation is to comply with legal, information management, and process requirements. Our SharePoint deployment replaced legacy corporate file servers. Easy to use document repository with built-in versioning.
Damon Darling | TrustRadius Reviewer
Score 7 out of 10
Vetted Review
Verified User
Review Source
Microsoft SharePoint is used by our organization for creating focus topics for communication, distributing files, contracts, financial documents, and onboarding information. It is a social venue for the teams to share company photos, make announcement,s and have contests. It is integrated well with Teams and Office, making it a good choice for our organization.
  • Shares files and photos securely.
  • Searches files and documents easily.
  • Provides a clean and easy user interface.
  • There should be a photo slideshow viewer.
  • Photos in posts are smaller in size and do not zoom.
Microsoft SharePoint is a good tool if you plan to integrate with the Microsoft Teams and Microsoft Office suites. The programs tie together well and sharing files within the organization is done securely and without the need to manage a file server. I would not tend to use Microsoft SharePoint on its own, as there are better choices. It works seamlessly when used together with the full suite of tools.
Ryan Tan | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Reseller
Review Source
One of the most intuitive apps you'll find, it will let you fully customize the boards you create. It's a solid tool for managing work and workflows; however, it's not a project management tool, as you may think.
  • SharePoint farms on-prem
  • KM Portal on SharePoint 2010 Farm 1
  • KSL/KSM/KSS Portals on SharePoint 2010 Farm 2
  • Larger total size of data which should be migrated from SharePoint on-premise to SharePoint online environment.
KM Portal on MS SharePoint 2010 Farm 1 has custom solutions for
1. Workday integration for user access grant and removal
2. Document Library approval and publish doc by department or company
3. Lessons Learnt functions and project update for MD Review Meeting
Score 9 out of 10
Vetted Review
Verified User
Review Source
Sharepoint is the best alternative to traditional physical hard drives. It's safe to store files in cloud which makes it more secure and less likely to get lost. We have implemented this across our organization after a major cyberattack happened to our company back in 2017. It works in the cloud so can be accessed from anywhere. It has a dedicated mobile application for easy access. It organizes files very neat and tidy.
  • Inbuilt office suite
  • Works just from any browser
  • No additional app download is required
  • Alerts and notifications are on par.
  • Version control to view any changes made
  • Access control over any file or folder
  • Requires a Microsoft account
  • Doesn't work offline
  • No password protection for folders.
It serves well as alternative to physical hard drives. It can be accessed from anywhere. If you use office 365 suite then its a great deal. However for someone using gsuite its a additional purchase. Drag and drop is easy to upload files or folders. Version controls gives us great option to view any changes made to files by whom and when, it is great for collaboration.
Score 9 out of 10
Vetted Review
Reseller
Review Source
Microsoft SharePoint is used across our organization as a central document repository and intranet portal for staff. This allows a place all employees can go to access company resources regardless of file type.
  • Document repository
  • Intranet site
  • Offline access using add-ins
  • Conflict resolution
  • Permission control at file/folder level
  • Integration with more cloud-based software vendors
  • Document repository
  • Custom permissions
  • Team groups (integration with MS Teams)
  • Approval processes
  • Cloud file storage
  • Moving away from on-premises infrastructure
November 30, 2021

Microsoft can do better

Score 8 out of 10
Vetted Review
Verified User
Review Source
We are using SharePoint as a replacement for our corporate network file server. Primarily we are using SharePoint for document sharing and collaboration, before releasing the document to our formal document control system (electronic quality management system).

R&D is the largest user group, but the whole organization is using SharePoint. Most of the collaboration is being done in project teams. We've set up SharePoint so that each project team has their allocated SharePoint site.
  • Document Library collaboration - ability for multiple users to simultaneously collaborate a common file at the same time.
  • Document Library autosave - a document I'm working on locally is automatically saved to the SharePoint cloud location
  • Document Library Revision Control - Document revision is automatically generated and I can see or revert back to previous revisions.
  • Follow - Ability to follow a site, a library, or a document. I can set up alerts to notify me when something is changed or whatever the criteria I customize for the alert.
  • Cloud-based - all files, apps are on the cloud, so everyone has access, regardless of where they are.
  • Performance - It takes some time to open a file from SharePoint. There's general 'lethargy' with opening, saving, and editing from SharePoint.
  • Site layout - SharePoint provides the ability to customize each site or page. However, the customization options are limited. There are only 8 text layout options to choose from and the layouts are very 'tabular'.
  • Document collaboration is great up to a point. When there are more than 3 or 4 people editing a document at the same time, the document may freeze and you lose the ability to update the cloud file. In these cases, we save the file locally and have to manually merge changes back to the cloud file.
  • Permission - if I set up a group (for permissions), I cannot embed a group within another group. For example, the group "all employees" cannot contain the groups "all US employees" and "all EU employees".
  • Syncing - Syncing sites, libraries or documents to my local computer is a hit or miss. For some people, it has worked flawlessly. For others, files don't get synced, sometimes the syncing ability temporarily goes away, sometimes it's locked for a certain user. It's inconsistent and fails more often than not.
The biggest (& only) reason I would recommend SharePoint is because it is integrated with MS Office. The simultaneous-editing, auto-versioning, alerts, messaging and other team collaboration capabilities are found in other tools which have a more 'modern' interface. SharePoint's features feel dated and not that advanced compared to other cloud-based tools which are also cheaper.
Score 8 out of 10
Vetted Review
Verified User
Review Source
MS SharePoint is being used by the whole organization. It is a great way to store and organize documents across departments and have permission-based access. This allows fewer emails to be sent as everything is being stored in the cloud. Now we don't have to use file servers or third-party companies to send and receive large files.
  • Organization
  • Access from any device with an internet connection
  • Permissions
  • Advanced features seem to be lacking
  • More integration with non-microsoft products
  • Easier access via file explorer
Again, this is where you will likely store 90% of your company files. We have found that larger files like photoshop and AutoCAD are just too big and the upload/download time is too long or will fail out and makes it not very friendly for larger files. It is nice that IT also does not have to be the one granting permissions as you have site owners who grant access to their specific areas.
Melissa Rances, PMP | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Review Source
[MS] Sharepoint is being used by my organization by each department and across the entire organization. Each department uses it in various ways to solve their own unique business problems according to their team's needs. My team uses [MS] Sharepoint to easily communicate information clearly and effectively in real-time with ease, especially since we are all working remotely. We are able to easily upload and share reports, spreadsheets, etc. to stay up to date on projects and other initiatives.
  • Collaborate with team
  • Sharepoint Page is automatically created from a Team
  • Customize page based on team's needs
  • Collaboration sites, communication sites and hub sites have different features; would be nice if they had equal functionality
  • It would be nice if you can publish your work, but only have certain users view the published work
  • It would be nice if you can create menu bars on the top header in collaboration sites, the same way you can for communication sites and hub sites
  • It would be nice to have different folders for the different pages that are created
MS Sharepoint is well suited for teams that constantly have new happenings and need to update their colleagues on what's going on. It's a really easy way to stay on top of tasks, reports, projects, etc. You can even create training plans on here to easily train new hires remotely and have all the resources needed within their grasp.
Adam Friedli | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Review Source
This is being used across the entire organization. It allows for great collaboration among teams and departments. It also makes it very easy to share information with everyone in the company and with external individuals. It can also be used for file storage to take the place of local storage to alleviate storage management needs on premise.
  • File collaboration. Editing files within the browser works very well and most options people need are available in the browser versions of Office Apps.
  • Simple website building. While it doesn't offer as much customization as Squarespace or a fully custom site, that is not what it's trying to be. The building blocks and style works very well in my experience to enable everyone to feel like they can manage the sites. Being able to empower users is very important.
  • File and list management. Organizing files is easy to accomplish along with managing the permissions. It can be as granular as needed. Lists are also easy to manage and offer a great option to tap into for various report building platforms as a data source.
  • Color coding for Calendar Apps. This is very specific, but being able to select the colors for Calendar Overlays is limited to the site theme. You can't select custom colors. You need to change the entire site theme to change color options. I get they do this to maintain a consistent look and feel across the entire site, so it makes sense from that perspective, but, it'd be nice to still be able to select your own colors. This isn't a huge deal though.
  • More options for Full Width Section Web Parts. This is also more of a picky complaint. But, the Full Width Web Parts look great, and it would be nice to have more options added.
  • Migrate more Classic Experience options to the Modern Experience. Most of the detailed site options are only present in a Classic Experience interface. This works just fine, but it makes it more cumbersome for users to deal with the jarring transition. There's a lot going on in there, and adapting it to the Modern Experience would be useful. Most things can be done without entering the more detailed settings, but some things like managing more settings for List Views are only present in the older style.
I feel that SharePoint is applicable for companies of all sizes. If any company is already using Office 365/Microsoft 365, using SharePoint makes a lot of sense to extend collaboration options. Any situation that requires sharing files, SharePoint can help without needing to rely on VPN or some other direct connection back to on premise storage. It also allows very simple and easy website building to present information like for an HR department. The files can also connect very easily to OneDrive for File Explorer manipulation.
Stephanie W | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Review Source
MS SharePoint is being used by our entire organization to provide a centralized home for document sharing and collaboration. On a specific level, this has helped us with process documentation and version control on the many different important work products we have. One of my favorite features is the ability to concurrently edit documents with my colleagues. No more "v5.3_aa" again!
  • Document sharing
  • Collaboration functionality
  • File organization
  • Project management
  • Permissions - sometimes it's hard to engage people from other teams, or outside your organization. I find myself constantly granting and re-granting access to certain document for certain people.
  • Too easy to delete/move things. It may be beneficial if there were document owners who could "lock" things down a bit more. I've had entry level staff accidentally delete things before and it was difficult to get back.
You are working on a project plan with two other teams (5 staff total) and you need to all work from the same document (edit and review) and have access to other resources. MS SharePoint would have a folder for the projects where all the staff can easily access the various content pieces.

Less appropriate: You need to edit a video file or some other creative materials collaboratively (i.e. I do not think "editing" PDFs or Adobe Creative Files is easy. In these cases, I've still needed to download the files to my local machine, work on them, and then re-upload them to SharePoint).
Benoît Desroches | TrustRadius Reviewer
Score 6 out of 10
Vetted Review
Verified User
Review Source
MS SharePoint is being used to share files between teams located in various regions across the planet and sometimes to share knowledge. In some cases, it is used to create internal websites. It basically enables employees the possibility of sharing and communicating information to others.
  • Available on various platforms via a web browser
  • Relative easy to make a simple website for someone who doesn't code
  • Easy to share information with others
  • Control who can see and edit the information
  • Bad user interface
  • User experience could be improved
  • Doesn't work that well on a Mac computer
If someone wants to stay deeply involved in the Microsoft universe and share information, it is a good tool. It also comes with great security features. However, it doesn't work as well on a Mac computer and it doesn't create beautiful and ergonomic websites. It has too [many] constraints. That being said it can be a relatively simple tool to create internal websites.
Score 9 out of 10
Vetted Review
Verified User
Review Source
We use MS SharePoint in a variety of ways. First, it is an excellent shared file depository. You can collaborate with people across campus by placing the file in SharePoint and allowing the people on the team on which you are working access. Thanks to the capabilities of office you can all edit the document in a single place and don't have to worry about people downloading their own copies and different revisions developing. We also use this feature as a sort of wiki to show changes over time. I also use the calendar feature quite a bit. It is helpful for tracking past events and planning those in the future. The color coding features are nice so you can run parallel calendars over top of one another. The last feature I like is setting up a landing page or home page that you can use to keep people that maybe don't use the SharePoint site as regularly up to date on the project or area that you have developed.
  • The calendar features are quite robust.
  • Document storage is a breeze.
  • Live document editing is simple.
  • Organizing information and creating a structure is done in a way even novice users can manage with little assistance.
  • It does take some work to get your setup to be as graphical as modern design tends to be.
  • Overlapping calendars are great but they do take some time investment to create.
  • Depending on how many project or teams you work with it can get a little overwhelming to have so many different groupings.
If you work with teams of people and need a good way to work collaboratively that I would easily recommend MS SharePoint. It makes working remotely a breeze. You can share, save, store, and edit files live with any users on your team. You can keep on track with project calendars. It is a great tool for project management and planning.

It might not be a great tool for an organization that already has a solution for data sharing and a robust planning program. If you are using something like Jira or Trello you may have some of these pieces already. I think SharePoint is well suited to do a lot of things very well but it may be redundant if you have solutions for some of these problems already. If you have a staff that is more functional and less techy then you will probably want to have at least one or two staff members that are proficient enough to run the SharePoint and keep it cleaned up.
Score 6 out of 10
Vetted Review
Verified User
Review Source
MS Sharepoint is the platform that we use for our employee intranet site. It's a great document repository and content management system that can house a multitude of information from all departments in one location. Access is based on active directory settings connected to Office 365. We also use file sharing features to restrict document/content access.
  • Content Storage - Gives great features that allow you to house content, images, documentation, spreadsheets, and other assets in a well organized manner
  • Privacy Settings - Does a great job of ensuring that you can customize very specifically how you want your content accessed, read, by whom, and takes into consideration how sensitive your data is
  • Ease of Access - Because MS Sharepoint is part of the Office 365 suite, it's very easy for users accross the entire organization to access Sharepoint direction from their web browser
  • Customizable UI - Although it can be customizable, it's not very intuitive and needs an more experienced web designer/developer to make it look and feel the way you want
  • Permissions can be confusing - Even though document security can be a positive, it can also be a negative in the sense that if you don't set it up right or are not familiar with it, then it can be very confusing to figure out which access level to give
  • Integration Challenges - Sharepoint is notoriously known to be hard to integrate into other platforms or to bring in data
[MS] Sharepoint is well suited for a company intranet site because you can post your documentation in very specific spaces where permissions and security restrictions are needed depending on your audience. You can also have shared spaces that are open to the entire company. This way, it's very easy to update information as you also have versioning control and you can follow activity when documents/information changes. If you are trying to use [MS] Sharepoint to share information outside of your organization or use it solely as a documentation repository, then I don't think you're using it to the best of its abilities.
Score 10 out of 10
Vetted Review
Verified User
Review Source
Our organization heavily depends on MS SharePoint for better collaboration, thereby improving the productivity. As SharePoint is well connected with all Microsoft Office components, this made the organization business more efficient and overall better for all employees and customers.

I can proudly vouch for the fact that our organization has leveraged all the possible features provided by SharePoint, transforming it into many products, applications, and content management. As this is a web based product, SharePoint was adopted to most of the solutions in the enterprise, and can be treated as a best case on how a product can be converted in many different ways.

Our organization was able to understand the business requirements and have trimmed the platform, serv[ing] all those requirements without depending on other technologies. With the introduction of Power platforms, SharePoint was able to take our organization to extraordinary levels, which I believe would have been impossible with any other technology. In a nutshell, SharePoint have done miracles for our organization in every aspect and is still going strong.









  • Better Collaboration across organization
  • Customized solutions based on business requirements
  • Automate business process thereby saving valuable time which transforms into better productivity
  • Centralized administration which makes the security and governance easy
  • As this is a cloud based product, connectivity can be a challenge at times when there is network issues. However, Microsoft is really working on areas to improve the availability during such times with their inbuilt solutions / products.
  • Over the period, complex customizations in SharePoint requires effort and time and may need to involve dedicated developers for the same. However, with the introduction of Power platforms that support low code/ no code solution, even business users are able to automate / build their own solutions which is a great sign and Microsoft should bring more such flexibility for future as well.
  • As SharePoint is evolving in a greater pace over the years, this will become difficult for smaller business organizations on adopting those rapid changes as they might not have that much bandwidth to accommodate it. Of course, Microsoft is clearly providing a roadmap of the roll-outs well in advance, still I would feel like there should be a room for improvement around that corner especially for small scale organizations.
  • MS SharePoint is the best content management tool available, which is seamlessly connected with all other office products which brings the productivity at the peak
  • Based on the organization requirements, we can adopt the right plans and models which will be convenient for small, middle or large enterprise companies
  • Security governance of data is well within the hands of the organization and can be managed with minimal efforts
  • SharePoint can be well integrated with almost all latest products / features available in the market and they keep adding it over the period which is a great relief for any business wherein they may require to collaborate with other products based on business needs
  • For small scale organizations, they need to well analyze their business requirements, budget etc. before adopting SharePoint as complex customizations may take a good amount of effort which might not be feasible for them in every circumstances
Score 4 out of 10
Vetted Review
Verified User
Review Source
MS SharePoint is being used across my whole organization through subscriptions to MS Office 365. We primarily use MS SharePoint to store and share documents on a per department basis, with some MS SharePoint sites being available to the whole staff.

MS Sharepoint organizes our documents and other materials into folder libraries within a custom website and provides sharing tools and rules specific to that site.
  • MS SharePoint integrates well with other MS products through Office 365
  • Adding and removing users is easy for administrators
  • Microsoft's simple document structure makes it easy to know where to best store documents
  • The functionality surrounding sharing rules and permissions is very confusing. Permissions are granted on several different levels--per organization, per site, per folder--and figuring out the different levels for each user type is frustrating.
  • Granting access to outside users and guests is difficult.
  • Shared functionality with MS OneDrive can cause confusion for users, especially new users.
MS SharePoint is well suited for organizations that already fully use the MS Office suite of products and would find it difficult to transition. MS SharePoint functionality does perform well within the Microsoft family of products.

However, if starting fresh, MS SharePoint lags behind its competitors in most every area. The user friendliness is not great. It's difficult to administer permissions to large sets of users. The invitation system is slow and not very customizable. Even the interface feels outdated.
Score 3 out of 10
Vetted Review
Verified User
Review Source
SharePoint is used by my organization to store and organize team and department files. Various departments send SharePoint links in order to share files with each other. Our IT department also uses it to submit and track help tickets for employees. It is also used for the storage and organization of proposals and contracts.
  • It can store a wealth of information that is accessible by users across an organization, assuming the content is organized and people know what they are looking for.
  • It has fairly robust privacy controls for blocking access by certain users or groups to different pages of the site.
  • It keeps good records of document authors and when a document was last edited, and these details are always in plain view.
  • There is no good built-in system of version tracking besides file names that users give to documents, which are often inconsistent or entirely inaccurate.
  • The interface is visually cluttered and not very intuitive to navigate. There are many nested menus and no visual distinctions between different sections of the platform unless you program them in yourself.
  • It relies on users to input a ton of manual metadata for searching purposes, which leads to issues when users are not consistent in their naming conventions. The system quickly becomes a mess when everything is a free text field instead of a set of choices for users to pick from.
SharePoint could be useful for fairly small libraries of content when the system users (preferably also a small group) are committed to being consistent about their metadata and organizational conventions. It is not appropriate for large organizations with massive amounts of data and content to organize. There isn't a good way to police user habits on the site, and too many cooks definitely spoil this kitchen.
Score 9 out of 10
Vetted Review
Verified User
Review Source
MS SharePoint application is used in our organization by all the users. Its one of the non validated document repositories used. We use the tool not only as a document storage or collaboration tool, but also used for application development. Used for setting for project management sites and other utility applications build using the platform
  • Easy to collaborate among different teams
  • Hassle free document management
  • More than a simple Content management tool
  • Easy of development with minimum to no scripting
  • Slow response while loading pages
  • Cost of managing is high
  • Slow customer support
It is well suited for project management and on the fly website development. Great tool for team collaboration and sharing across geos and organizations. Cloud services add value while working with out side teams and companies.

Not suited for regulated document management as the tool is not validated and not accepted by regulatory authorities.
Score 8 out of 10
Vetted Review
Verified User
Review Source
We use SharePoint for our local intranet site. Its been set as everyone's home page with a blog set up as the landing page. We primarily use it for sharing files, wikis and calendars. The search functions work well enough when files are uploaded with appropriate metadata. For the most part we run an out of the box, basic configuration to ensure future versions of SharePoint won't break anything we currently have set up.
  • Wikis
  • File Sharing
  • Searching
  • Could be more user friendly, large learning curve since it is such a complex tool.
  • Built in reporting features could be more robust.
  • Built in permissions vs. domain permissions are confusing.
Works great for working as a document repository, built in versioning makes it easy to see who has modified files and when.
Score 8 out of 10
Vetted Review
Verified User
Review Source
Used across the whole organisation as a source of truth for documentation, knowledge and collaboration. We use SharePoint as a central hub for processes.
  • Document collaboration - people can add and edit at the same time, meaning less time wasted and no need to email versions.
  • Integration into Microsoft Teams e.g. you can open a PowerPoint straight from SharePoint into Team and documents can be shared and stored.
  • Links to all the MS Apps for easy navigation.
  • Some of the online versions of applications don't work as well as the desktop apps e.g. format of documents look weird, not as many options, limited copying, etc.
  • The UI/UX is quite clunky if you're not used to it.
A great option to use as a central collaboration hub
Well suited for organisations with a clear structure/looking to implement one for documentation/knowledge
UX/UI can be confusing, so getting initial buy-in within an org can be challenging and may take longer than expected
Score 9 out of 10
Vetted Review
Verified User
Review Source
Currently, SharePoint is being utilized within our shared services functions to streamline processes by utilizing SharePoint's workflow capabilities. Additionally, we're using SharePoint to manage and track various projects across our shared services. SharePoint allows us to address current issues facing various program teams by being able automate workflows embedded within forms/templates created within SharePoint. By using these features we're able to track progress on deliverables and ensure the current SLAs are being appropriately met.
  • Automate workflows.
  • House content across functions.
  • Provide knowledge-sharing capabilities.
  • UI is pretty basic and not really sleek.
  • Clunky backend.
  • Search functionality could be improved.
SharePoint is well suited for small-to-medium sized businesses looking to address operational efficiencies with a SaaS system.
Prashant G Bhoyar | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Review Source
Microsoft SharePoint is primarily used for collaboration, Intranets, and in some cases for Extranets and public-facing web sites as well.

Currently, in our organization, we use SharePoint Online which is part of Microsoft 365 and we have implemented company's Intranet portal using SharePoint.
  • Collaboration.
  • Content Management.
  • Intranets.
  • Security.
  • Document Management.
  • Too many good features to choose from.
  • Developer Story has room for improvement.
  • Does not have a good relational database store that can scale. However, it is excellent for document management and collaboration.
Well Suited:
Collaboration
Intranets
Document Management

Less Appropriate: Public-facing websites and e-commerce sites
SharePoint has strong community support. If you need help, you can reach out to Microsoft Support, Consulting divisions, Microsoft Partners, and community forums as well.
Score 8 out of 10
Vetted Review
Verified User
Review Source
SharePoint is being used as a central repository and storage area for documents, data and ancillary materials associated with a very large data mining and analytics project. It is used as the central hub for information and provides:
  • A single version of the truth
  • A repository for current project materials
  • An organizational tool for several lines of business
  • Management overview of the project
  • Communication enhancement between team members
  • Tracking of issues and resolution

SharePoint has been used in this application for about a year. It is currently used by about 70 people consisting of:
  • Internal employees
  • Internal IT resources
  • Contracted support and operational teams
  • Specialized consulting resources
  • Organizational structure.
  • Manages a range of materials.
  • Easy search and management.
  • Security.
  • Ability to create a hierarchy of materials.
  • Difficult to use.
  • Difficult to set up.
  • Very complex.
  • Not very well liked.
  • Has not replaced localization of information.
Well suited if:
  • Range of different materials
  • Requirement for hierarchical access
  • Requirement for multi-level security
  • Teams are spread across multiple geographies and/or time zones
  • Contributions from internal and external resources
SharePoint is a very good organizational tool for multiple teams that have some overlapping and some unique requirements. SharePoint allows insight and collaboration across many levels, and for many varied purposes or objectives.
Support for SharePoint is quite good. Microsoft provides good support. Microsoft offers
  • Quick turnaround time for issues
  • A range of support services
  • Access to a network of resources
  • Escalation of issues
  • Ongoing development and commitment to produce enhancement
The majority of support is required for initial installation. Once complete and the system is operating we have had very few support issues.
Andrea Lemo | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Review Source
Currently the entire organization has access to use the software, in the same way the introduction and migration to MS SharePoint from local servers has been gradual, mostly due to people's resistance to something new and unknown. In my department specifically if there has been a greater acceptance, integration and discovery by constant learning by some team members who are not exploiting all the advantages of the software yet.
  • Permission management: This is super relevant and wonderful for controlling what your audience can see and do, for example, when you need someone to constantly see changes to a "living document" but not have the ability to intervene in the process.
  • Contact groups: I find it super good since not necessarily the site administrators are the only ones who can manage the group, you can make any member of the group can manage the rest of the members without this being involved in other site settings. Also when granting permissions, distributing documents, announcements, tasks, it is very easy to do it by group of contacts than one by one.
  • Version history: We know that we are exposed to errors and accidents, so having the previous versions of a document, being able to see who has modified and having the possibility of restoring any of those versions can save the day. I always feel that I am protected and that is why I always promote working in the cloud.
  • Integration with other MS tools: The workflows that connect outlook, sharepoint, OneDrive, among others, where you can manage multiple actions for all these tools seems wonderful to me, it allows a super necessary and simple expansion to be able to automate tasks that used to be performed manually on a daily basis, it certainly contributes to efficiency.
  • Modern view / classic view: I really appreciate the minimalist change that has been made with many of the menus in the latest versions of sharepoint, but most of the time it complicates me and generates many more clicks (much more time) wanting to do one This action can be done by changing to the classic view from the ribbon, for example, managing permissions for a site, being able to manage sharepoint groups.
  • A little more advanced configurations, without becoming complex that depend a lot on the IT department.
  • Descriptions of some options or settings can become confusing, complicated and you simply are not able to know if it is what you are looking for or not, the language to the user is sometimes understood only through trial and error.
It is the appropriate tool for document repositories that have many people as public, also for documents where a work team of any size can work simultaneously and the document's membership remains joint (unlike OneDrive). Also to keep the versions of the documents secured at each change. Regarding the distribution and organization of documents, it is perfect to segment by libraries, teams, among others, the documents according to the required audience.