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SharePoint

SharePoint

Overview

What is SharePoint?

Microsoft's SharePoint is an Intranet solution that enables users to share and manage content, knowledge, and applications to empower teamwork, quickly find information, and collaborate across the organization.

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Recent Reviews

SharePoint Review

8 out of 10
May 01, 2024
Microsoft SharePoint is mainly used as a document management system where I store and organize all my documents. SharePoint addresses …
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Microsoft can do better

8 out of 10
November 30, 2021
Incentivized
We are using SharePoint as a replacement for our corporate network file server. Primarily we are using SharePoint for document sharing and …
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Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

Reviewer Pros & Cons

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Pricing

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Plan 1

$5.00

Cloud
Per User Per Month

Plan 2

$10.00

Cloud
Per User Per Month

Office 365 E3

$20.00

Cloud
Per User Per Month

Entry-level set up fee?

  • No setup fee

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services
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Product Details

What is SharePoint?

MS SharePoint / SQL refers to Microsoft Sharepoint, a web-based collaborative platform, being used in tandem with Microsoft SQL Server to provide business intelligence analytics and reporting. They can provide BI content such as data connections, reports, scorecards, dashboards, and more.

With Sharepoint, users can share files, data, news, and resources. Sites can be customized to streamline teams’ work. Team members can collaborate inside and outside the organization, across PCs, Macs, and mobile devices.

Sharepoint also supports the ability to discover data, expertise, and insights to inform decisions and guide action. SharePoint’s content management features, along with connections and conversations surfaced in Yammer, enable organizations to maximize their velocity of knowledge.

Users can also accelerate productivity by transforming processes—from tasks like notifications and approvals to operational workflows. With SharePoint lists and libraries, Microsoft Flow, and PowerApps, they can create digital experiences with forms, workflows, and custom apps for every device.

SharePoint Videos

What is Microsoft SharePoint and How Can I Use It?
SharePoint is a great tool for sharing files and delivering information to employees. Some businesses even use SharePoint to build their company website. Whether you use SharePoint for your internet, intranet, or both, though, it can be tricky to get started with.

SharePoint Integrations

SharePoint Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationNo

Frequently Asked Questions

Microsoft's SharePoint is an Intranet solution that enables users to share and manage content, knowledge, and applications to empower teamwork, quickly find information, and collaborate across the organization.

OpenText Documentum, Jive, and OpenText WEM are common alternatives for SharePoint.

Reviewers rate Support Rating highest, with a score of 8.6.

The most common users of SharePoint are from Enterprises (1,001+ employees).
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Comparisons

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Reviews and Ratings

(2450)

Attribute Ratings

Reviews

(1-25 of 192)
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May 01, 2024

SharePoint Review

Score 8 out of 10
Vetted Review
Verified User
  • Accessibility
  • Integration with other Microsoft products such as word, PowerPoint and excel
  • Permissions
  • Providing version histories
  • When uploading a lot of files, sometimes not all files gets uploaded
  • It would be good to have some sort of offline version in cases where internet signal is low
  • When opening files through browse, not all functions are provided. You will need to open up the file on the actual word, excel or ppt app. I hope that everything can be available with just the browser version.
Siddharth Nair | TrustRadius Reviewer
Score 7 out of 10
Vetted Review
Verified User
  • Cloud based data storage.
  • Data sharing and integration
  • Making cross-team or department data sharing much more safer.
  • Integration/Extensions. To have more integration opportunities with other platforms or software other than provided could a nice touch specific to certain businesses.
  • A lot of Lagging. In our personal use, we have found often times the platform would start lagging especially when working with a medium-large data set which can be annoying and can be improved upon.
  • File Syncing issues. Syncing has been different for user to user and hasn't been stable in our experience. It works sometimes, other times you have to go over again.
Jimmy Harrell | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Incentivized
  • Web based File & Folder management
  • RBAC / Link / Access management
  • One Drive Synchronization
  • Windows Explorer users have some difficulty having to constantly UPLOAD / DOWNLOAD files. Specifically on the DOWNLOAD when they are used to Drag & Drop in & out of LOCAL folders via Window's explorer.
  • Microsoft SharePoint supports multiple "library" types. When implementing our "image" library the search function is done via "tags" and boolean logic. This is challenging to most end users. I'd like our users to be able to search our Microsoft SharePoint image library without having to enter KEYWORD or other BOOLEAN logic.
  • Microsoft SharePoint can also be an internal website for each department or company wide communication tool but I believe these features are geared for much larger organizations. Since we are a SMB we really aren't using these features. So maybe something more useful to SMBs would be nice.
Score 9 out of 10
Vetted Review
Verified User
  • Sharing of files or folders via email
  • Creating private folders
  • Real-time collaboration
  • Creating a private folder sometimes have a problem. Like folder is visible to all
  • Sometimes while uploading a file with same name it doesn't create version history
  • If an employee makes some changes in a file and if we want to redo the changes it doesn't allow us to go to the original file
Thushitha A. Chandrasiri | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
  • Provides the ability to store any large size file of any type
  • Having ability to sharing at different levels to different teams of the organization
  • Provides the ability for external sharing securely
  • Merging of two or more SharePoint sites from different companies together if they are working together with the same employees
  • Advanced folder and file actions within the SharePoint like unzipping zipped files, compressing normal files
  • More rich user interfaces such as colorful folders. Different colors for different folders and file types to identify easily
November 30, 2021

Microsoft can do better

Score 8 out of 10
Vetted Review
Verified User
Incentivized
  • Document Library collaboration - ability for multiple users to simultaneously collaborate a common file at the same time.
  • Document Library autosave - a document I'm working on locally is automatically saved to the SharePoint cloud location
  • Document Library Revision Control - Document revision is automatically generated and I can see or revert back to previous revisions.
  • Follow - Ability to follow a site, a library, or a document. I can set up alerts to notify me when something is changed or whatever the criteria I customize for the alert.
  • Cloud-based - all files, apps are on the cloud, so everyone has access, regardless of where they are.
  • Performance - It takes some time to open a file from SharePoint. There's general 'lethargy' with opening, saving, and editing from SharePoint.
  • Site layout - SharePoint provides the ability to customize each site or page. However, the customization options are limited. There are only 8 text layout options to choose from and the layouts are very 'tabular'.
  • Document collaboration is great up to a point. When there are more than 3 or 4 people editing a document at the same time, the document may freeze and you lose the ability to update the cloud file. In these cases, we save the file locally and have to manually merge changes back to the cloud file.
  • Permission - if I set up a group (for permissions), I cannot embed a group within another group. For example, the group "all employees" cannot contain the groups "all US employees" and "all EU employees".
  • Syncing - Syncing sites, libraries or documents to my local computer is a hit or miss. For some people, it has worked flawlessly. For others, files don't get synced, sometimes the syncing ability temporarily goes away, sometimes it's locked for a certain user. It's inconsistent and fails more often than not.
RIDWAN AHAMMAD | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
  • Making collaboration easier via a better connection between accounts. You can share anything from a file to events with just a couple of clicks.
  • All services are connected and switching between services is a breeze[.]
  • Solutions to the majority of everyday business problems.
  • It still needs to jam some services together like Planner and lists so that teams can interact from a single place[.]
  • Sites need to be more intuitive and rather building from scratch should come up with some suggestion[.]
  • The tool tips for new users are not adequate[.]
Mst Rahima Khatun | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
  • Microsoft SharePoint integrates well with Office 365. So long as the content is organized and users know what they are looking for, it can store a wealth of information.
  • It's simple for administrators to add and remove users. It is possible to restrict access to specific pages of a website to particular individuals or groups.
  • As long as the document structure is simple and keeps track of authors and last edited dates, it is simple to store documents in Microsoft's simple document structure.
  • There are far too many good features to choose from, and advanced features are noticeably absent.
  • There is room for improvement in terms of integration with non-Microsoft products, as well as developer Story.
  • It is challenging to provide easier access via file explorer while also granting outside users and guests access.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
  • Inbuilt office suite
  • Works just from any browser
  • No additional app download is required
  • Alerts and notifications are on par.
  • Version control to view any changes made
  • Access control over any file or folder
  • Requires a Microsoft account
  • Doesn't work offline
  • No password protection for folders.
Score 4 out of 10
Vetted Review
Verified User
Incentivized
  • MS SharePoint integrates well with other MS products through Office 365
  • Adding and removing users is easy for administrators
  • Microsoft's simple document structure makes it easy to know where to best store documents
  • The functionality surrounding sharing rules and permissions is very confusing. Permissions are granted on several different levels--per organization, per site, per folder--and figuring out the different levels for each user type is frustrating.
  • Granting access to outside users and guests is difficult.
  • Shared functionality with MS OneDrive can cause confusion for users, especially new users.
Score 3 out of 10
Vetted Review
Verified User
Incentivized
  • It can store a wealth of information that is accessible by users across an organization, assuming the content is organized and people know what they are looking for.
  • It has fairly robust privacy controls for blocking access by certain users or groups to different pages of the site.
  • It keeps good records of document authors and when a document was last edited, and these details are always in plain view.
  • There is no good built-in system of version tracking besides file names that users give to documents, which are often inconsistent or entirely inaccurate.
  • The interface is visually cluttered and not very intuitive to navigate. There are many nested menus and no visual distinctions between different sections of the platform unless you program them in yourself.
  • It relies on users to input a ton of manual metadata for searching purposes, which leads to issues when users are not consistent in their naming conventions. The system quickly becomes a mess when everything is a free text field instead of a set of choices for users to pick from.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
  • The calendar features are quite robust.
  • Document storage is a breeze.
  • Live document editing is simple.
  • Organizing information and creating a structure is done in a way even novice users can manage with little assistance.
  • It does take some work to get your setup to be as graphical as modern design tends to be.
  • Overlapping calendars are great but they do take some time investment to create.
  • Depending on how many project or teams you work with it can get a little overwhelming to have so many different groupings.
Score 6 out of 10
Vetted Review
Verified User
Incentivized
  • Content Storage - Gives great features that allow you to house content, images, documentation, spreadsheets, and other assets in a well organized manner
  • Privacy Settings - Does a great job of ensuring that you can customize very specifically how you want your content accessed, read, by whom, and takes into consideration how sensitive your data is
  • Ease of Access - Because MS Sharepoint is part of the Office 365 suite, it's very easy for users accross the entire organization to access Sharepoint direction from their web browser
  • Customizable UI - Although it can be customizable, it's not very intuitive and needs an more experienced web designer/developer to make it look and feel the way you want
  • Permissions can be confusing - Even though document security can be a positive, it can also be a negative in the sense that if you don't set it up right or are not familiar with it, then it can be very confusing to figure out which access level to give
  • Integration Challenges - Sharepoint is notoriously known to be hard to integrate into other platforms or to bring in data
Adam Friedli | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
  • File collaboration. Editing files within the browser works very well and most options people need are available in the browser versions of Office Apps.
  • Simple website building. While it doesn't offer as much customization as Squarespace or a fully custom site, that is not what it's trying to be. The building blocks and style works very well in my experience to enable everyone to feel like they can manage the sites. Being able to empower users is very important.
  • File and list management. Organizing files is easy to accomplish along with managing the permissions. It can be as granular as needed. Lists are also easy to manage and offer a great option to tap into for various report building platforms as a data source.
  • Color coding for Calendar Apps. This is very specific, but being able to select the colors for Calendar Overlays is limited to the site theme. You can't select custom colors. You need to change the entire site theme to change color options. I get they do this to maintain a consistent look and feel across the entire site, so it makes sense from that perspective, but, it'd be nice to still be able to select your own colors. This isn't a huge deal though.
  • More options for Full Width Section Web Parts. This is also more of a picky complaint. But, the Full Width Web Parts look great, and it would be nice to have more options added.
  • Migrate more Classic Experience options to the Modern Experience. Most of the detailed site options are only present in a Classic Experience interface. This works just fine, but it makes it more cumbersome for users to deal with the jarring transition. There's a lot going on in there, and adapting it to the Modern Experience would be useful. Most things can be done without entering the more detailed settings, but some things like managing more settings for List Views are only present in the older style.
Score 10 out of 10
Vetted Review
Verified User
  • Better Collaboration across organization
  • Customized solutions based on business requirements
  • Automate business process thereby saving valuable time which transforms into better productivity
  • Centralized administration which makes the security and governance easy
  • As this is a cloud based product, connectivity can be a challenge at times when there is network issues. However, Microsoft is really working on areas to improve the availability during such times with their inbuilt solutions / products.
  • Over the period, complex customizations in SharePoint requires effort and time and may need to involve dedicated developers for the same. However, with the introduction of Power platforms that support low code/ no code solution, even business users are able to automate / build their own solutions which is a great sign and Microsoft should bring more such flexibility for future as well.
  • As SharePoint is evolving in a greater pace over the years, this will become difficult for smaller business organizations on adopting those rapid changes as they might not have that much bandwidth to accommodate it. Of course, Microsoft is clearly providing a roadmap of the roll-outs well in advance, still I would feel like there should be a room for improvement around that corner especially for small scale organizations.
Stephanie W | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
  • Document sharing
  • Collaboration functionality
  • File organization
  • Project management
  • Permissions - sometimes it's hard to engage people from other teams, or outside your organization. I find myself constantly granting and re-granting access to certain document for certain people.
  • Too easy to delete/move things. It may be beneficial if there were document owners who could "lock" things down a bit more. I've had entry level staff accidentally delete things before and it was difficult to get back.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
  • Easy to collaborate among different teams
  • Hassle free document management
  • More than a simple Content management tool
  • Easy of development with minimum to no scripting
  • Slow response while loading pages
  • Cost of managing is high
  • Slow customer support
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