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SharePoint

SharePoint

Overview

What is SharePoint?

Microsoft's SharePoint is an Intranet solution that enables users to share and manage content, knowledge, and applications to empower teamwork, quickly find information, and collaborate across the organization.

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Recent Reviews

Microsoft can do better

8 out of 10
November 30, 2021
Incentivized
We are using SharePoint as a replacement for our corporate network file server. Primarily we are using SharePoint for document sharing and …
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Awards

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Reviewer Pros & Cons

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Pricing

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Plan 1

$5.00

Cloud
Per User Per Month

Plan 2

$10.00

Cloud
Per User Per Month

Office 365 E3

$20.00

Cloud
Per User Per Month

Entry-level set up fee?

  • No setup fee

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services
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Product Details

What is SharePoint?

MS SharePoint / SQL refers to Microsoft Sharepoint, a web-based collaborative platform, being used in tandem with Microsoft SQL Server to provide business intelligence analytics and reporting. They can provide BI content such as data connections, reports, scorecards, dashboards, and more.

With Sharepoint, users can share files, data, news, and resources. Sites can be customized to streamline teams’ work. Team members can collaborate inside and outside the organization, across PCs, Macs, and mobile devices.

Sharepoint also supports the ability to discover data, expertise, and insights to inform decisions and guide action. SharePoint’s content management features, along with connections and conversations surfaced in Yammer, enable organizations to maximize their velocity of knowledge.

Users can also accelerate productivity by transforming processes—from tasks like notifications and approvals to operational workflows. With SharePoint lists and libraries, Microsoft Flow, and PowerApps, they can create digital experiences with forms, workflows, and custom apps for every device.

SharePoint Videos

What is Microsoft SharePoint and How Can I Use It?
SharePoint is a great tool for sharing files and delivering information to employees. Some businesses even use SharePoint to build their company website. Whether you use SharePoint for your internet, intranet, or both, though, it can be tricky to get started with.

SharePoint Integrations

SharePoint Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationNo

Frequently Asked Questions

Microsoft's SharePoint is an Intranet solution that enables users to share and manage content, knowledge, and applications to empower teamwork, quickly find information, and collaborate across the organization.

OpenText Documentum, Jive, and OpenText WEM are common alternatives for SharePoint.

Reviewers rate Support Rating highest, with a score of 8.6.

The most common users of SharePoint are from Enterprises (1,001+ employees).
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Comparisons

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Reviews and Ratings

(2412)

Attribute Ratings

Reviews

(1-25 of 93)
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Score 1 out of 10
Vetted Review
Verified User
Incentivized
In my opinion, Microsoft SharePoint is replacing traditional servers because the view from the top is that this approach is cheaper. However, my organization does not provide sufficient support or training to make Microsoft SharePoint/OneCloud/MS365 truly an effective aid to productivity. I find myself envious of colleagues whose organizations outsourced to Google rather than Microsoft (MS). It also seems ironic that MS one had this product, Word, that beat out its main competitor, WordPerfect, by having around 70% as many features and implementing them in a simpler and more robust manner. In my opinion, Google Workspace is now doing that to MS.
If your organization mandates that you use Microsoft SharePoint and related tools, then Microsoft SharePoint is probably what you need to use. If not, consider yourself fortunate.
Helmi Tatanaki | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Incentivized
We have multiple uses for Sharepoint. We use it for For storing information securely for organizing and sharing with others for creating internal websites for project collaboration.
  • Access management.
  • easily customizable
  • Mutli-purpose functionalities
  • User interface.
  • Its integration with non Microsoft tools.
  • although it is highly customizable, it is not easy to do so.
I would recommend SharePoint for the following scenarios; You want secure cloud-based storage you want enhanced access management and security. You want to easily share and collaborate with other projects; You want to enhance productivity.
Puneet Pandey | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
ResellerIncentivized
MS Share Point is the a single destination for complete organization to keep updated what is going in the organization, share updates, keep important data basically it is a library for our files and data. It can be accessed from any where any source any time. It is very easy to use , very good interface.
  • Share Information / Update
  • Document library
  • Accessible anywhere
  • Need some extra support
  • Sometimes it takes longer time to load files
Best place to keep peers posted and updated. Best please to share document/files. Our townhall results are shared on MS sharepoint any one can simply be updated if any important information is missed. Some times it becomes difficult to load documents, one should have stable internet connection to surf smoothly.
Score 8 out of 10
Vetted Review
Verified User
Incentivized
MS SharePoint is being used by the whole organization. It is a great way to store and organize documents across departments and have permission-based access. This allows fewer emails to be sent as everything is being stored in the cloud. Now we don't have to use file servers or third-party companies to send and receive large files.
  • Organization
  • Access from any device with an internet connection
  • Permissions
  • Advanced features seem to be lacking
  • More integration with non-microsoft products
  • Easier access via file explorer
Again, this is where you will likely store 90% of your company files. We have found that larger files like photoshop and AutoCAD are just too big and the upload/download time is too long or will fail out and makes it not very friendly for larger files. It is nice that IT also does not have to be the one granting permissions as you have site owners who grant access to their specific areas.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Sharepoint is the best alternative to traditional physical hard drives. It's safe to store files in cloud which makes it more secure and less likely to get lost. We have implemented this across our organization after a major cyberattack happened to our company back in 2017. It works in the cloud so can be accessed from anywhere. It has a dedicated mobile application for easy access. It organizes files very neat and tidy.
  • Inbuilt office suite
  • Works just from any browser
  • No additional app download is required
  • Alerts and notifications are on par.
  • Version control to view any changes made
  • Access control over any file or folder
  • Requires a Microsoft account
  • Doesn't work offline
  • No password protection for folders.
It serves well as alternative to physical hard drives. It can be accessed from anywhere. If you use office 365 suite then its a great deal. However for someone using gsuite its a additional purchase. Drag and drop is easy to upload files or folders. Version controls gives us great option to view any changes made to files by whom and when, it is great for collaboration.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
We use MS SharePoint in a variety of ways. First, it is an excellent shared file depository. You can collaborate with people across campus by placing the file in SharePoint and allowing the people on the team on which you are working access. Thanks to the capabilities of office you can all edit the document in a single place and don't have to worry about people downloading their own copies and different revisions developing. We also use this feature as a sort of wiki to show changes over time. I also use the calendar feature quite a bit. It is helpful for tracking past events and planning those in the future. The color coding features are nice so you can run parallel calendars over top of one another. The last feature I like is setting up a landing page or home page that you can use to keep people that maybe don't use the SharePoint site as regularly up to date on the project or area that you have developed.
  • The calendar features are quite robust.
  • Document storage is a breeze.
  • Live document editing is simple.
  • Organizing information and creating a structure is done in a way even novice users can manage with little assistance.
  • It does take some work to get your setup to be as graphical as modern design tends to be.
  • Overlapping calendars are great but they do take some time investment to create.
  • Depending on how many project or teams you work with it can get a little overwhelming to have so many different groupings.
If you work with teams of people and need a good way to work collaboratively that I would easily recommend MS SharePoint. It makes working remotely a breeze. You can share, save, store, and edit files live with any users on your team. You can keep on track with project calendars. It is a great tool for project management and planning.

It might not be a great tool for an organization that already has a solution for data sharing and a robust planning program. If you are using something like Jira or Trello you may have some of these pieces already. I think SharePoint is well suited to do a lot of things very well but it may be redundant if you have solutions for some of these problems already. If you have a staff that is more functional and less techy then you will probably want to have at least one or two staff members that are proficient enough to run the SharePoint and keep it cleaned up.
Adam Friedli | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
This is being used across the entire organization. It allows for great collaboration among teams and departments. It also makes it very easy to share information with everyone in the company and with external individuals. It can also be used for file storage to take the place of local storage to alleviate storage management needs on premise.
  • File collaboration. Editing files within the browser works very well and most options people need are available in the browser versions of Office Apps.
  • Simple website building. While it doesn't offer as much customization as Squarespace or a fully custom site, that is not what it's trying to be. The building blocks and style works very well in my experience to enable everyone to feel like they can manage the sites. Being able to empower users is very important.
  • File and list management. Organizing files is easy to accomplish along with managing the permissions. It can be as granular as needed. Lists are also easy to manage and offer a great option to tap into for various report building platforms as a data source.
  • Color coding for Calendar Apps. This is very specific, but being able to select the colors for Calendar Overlays is limited to the site theme. You can't select custom colors. You need to change the entire site theme to change color options. I get they do this to maintain a consistent look and feel across the entire site, so it makes sense from that perspective, but, it'd be nice to still be able to select your own colors. This isn't a huge deal though.
  • More options for Full Width Section Web Parts. This is also more of a picky complaint. But, the Full Width Web Parts look great, and it would be nice to have more options added.
  • Migrate more Classic Experience options to the Modern Experience. Most of the detailed site options are only present in a Classic Experience interface. This works just fine, but it makes it more cumbersome for users to deal with the jarring transition. There's a lot going on in there, and adapting it to the Modern Experience would be useful. Most things can be done without entering the more detailed settings, but some things like managing more settings for List Views are only present in the older style.
I feel that SharePoint is applicable for companies of all sizes. If any company is already using Office 365/Microsoft 365, using SharePoint makes a lot of sense to extend collaboration options. Any situation that requires sharing files, SharePoint can help without needing to rely on VPN or some other direct connection back to on premise storage. It also allows very simple and easy website building to present information like for an HR department. The files can also connect very easily to OneDrive for File Explorer manipulation.
Score 10 out of 10
Vetted Review
Verified User
Our organization heavily depends on MS SharePoint for better collaboration, thereby improving the productivity. As SharePoint is well connected with all Microsoft Office components, this made the organization business more efficient and overall better for all employees and customers.

I can proudly vouch for the fact that our organization has leveraged all the possible features provided by SharePoint, transforming it into many products, applications, and content management. As this is a web based product, SharePoint was adopted to most of the solutions in the enterprise, and can be treated as a best case on how a product can be converted in many different ways.

Our organization was able to understand the business requirements and have trimmed the platform, serv[ing] all those requirements without depending on other technologies. With the introduction of Power platforms, SharePoint was able to take our organization to extraordinary levels, which I believe would have been impossible with any other technology. In a nutshell, SharePoint have done miracles for our organization in every aspect and is still going strong.









  • Better Collaboration across organization
  • Customized solutions based on business requirements
  • Automate business process thereby saving valuable time which transforms into better productivity
  • Centralized administration which makes the security and governance easy
  • As this is a cloud based product, connectivity can be a challenge at times when there is network issues. However, Microsoft is really working on areas to improve the availability during such times with their inbuilt solutions / products.
  • Over the period, complex customizations in SharePoint requires effort and time and may need to involve dedicated developers for the same. However, with the introduction of Power platforms that support low code/ no code solution, even business users are able to automate / build their own solutions which is a great sign and Microsoft should bring more such flexibility for future as well.
  • As SharePoint is evolving in a greater pace over the years, this will become difficult for smaller business organizations on adopting those rapid changes as they might not have that much bandwidth to accommodate it. Of course, Microsoft is clearly providing a roadmap of the roll-outs well in advance, still I would feel like there should be a room for improvement around that corner especially for small scale organizations.
  • MS SharePoint is the best content management tool available, which is seamlessly connected with all other office products which brings the productivity at the peak
  • Based on the organization requirements, we can adopt the right plans and models which will be convenient for small, middle or large enterprise companies
  • Security governance of data is well within the hands of the organization and can be managed with minimal efforts
  • SharePoint can be well integrated with almost all latest products / features available in the market and they keep adding it over the period which is a great relief for any business wherein they may require to collaborate with other products based on business needs
  • For small scale organizations, they need to well analyze their business requirements, budget etc. before adopting SharePoint as complex customizations may take a good amount of effort which might not be feasible for them in every circumstances
Score 9 out of 10
Vetted Review
Verified User
Incentivized
MS SharePoint application is used in our organization by all the users. Its one of the non validated document repositories used. We use the tool not only as a document storage or collaboration tool, but also used for application development. Used for setting for project management sites and other utility applications build using the platform
  • Easy to collaborate among different teams
  • Hassle free document management
  • More than a simple Content management tool
  • Easy of development with minimum to no scripting
  • Slow response while loading pages
  • Cost of managing is high
  • Slow customer support
It is well suited for project management and on the fly website development. Great tool for team collaboration and sharing across geos and organizations. Cloud services add value while working with out side teams and companies.

Not suited for regulated document management as the tool is not validated and not accepted by regulatory authorities.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Currently, SharePoint is being utilized within our shared services functions to streamline processes by utilizing SharePoint's workflow capabilities. Additionally, we're using SharePoint to manage and track various projects across our shared services. SharePoint allows us to address current issues facing various program teams by being able automate workflows embedded within forms/templates created within SharePoint. By using these features we're able to track progress on deliverables and ensure the current SLAs are being appropriately met.
  • Automate workflows.
  • House content across functions.
  • Provide knowledge-sharing capabilities.
  • UI is pretty basic and not really sleek.
  • Clunky backend.
  • Search functionality could be improved.
SharePoint is well suited for small-to-medium sized businesses looking to address operational efficiencies with a SaaS system.
Score 8 out of 10
Vetted Review
Verified User
Incentivized
[MS] Sharepoint currently used in private Azure instances as departmental document stores and wider use as repository for regulatory evidence required for governance, data protection, risk and compliance requirements for both internal and external audits. Individual teams also have allocated areas which replace legacy shared drives on local LANs. Access to [MS] Sharepoint resources is fully integrated with corporate Active Directory with additional two-factor authentication required for administrative users.
  • AD integration
  • Granular security access
  • File lock to support access by multiple users
  • Better integrated version control with regression and comments would be useful
We primarily use [MS] SharePoint for enterprise content, document and record management, including storage, retrieval, searching, archiving, tracking, management, and reporting of data. Much of the impetus for this is to conform to various legal, information management, and process compliance requirements. Our SharePoint implementation replaces legacy shared corporate fileservers which have now been migrated to Azure cloud.
Prashant G Bhoyar | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Microsoft SharePoint is primarily used for collaboration, Intranets, and in some cases for Extranets and public-facing web sites as well.

Currently, in our organization, we use SharePoint Online which is part of Microsoft 365 and we have implemented company's Intranet portal using SharePoint.
  • Collaboration.
  • Content Management.
  • Intranets.
  • Security.
  • Document Management.
  • Too many good features to choose from.
  • Developer Story has room for improvement.
  • Does not have a good relational database store that can scale. However, it is excellent for document management and collaboration.
Well Suited:
Collaboration
Intranets
Document Management

Less Appropriate: Public-facing websites and e-commerce sites
Score 8 out of 10
Vetted Review
Verified User
Incentivized
MS Sharepoint is heavily used in storing un-controlled documents as a library tool. I am the administrator for our department and it helps to be able to control what folders are shared outside of our department.
  • Library search
  • Folder organization
  • Controlled view access/write access
  • Permission request is just a click
  • Permission grants done via email notification
  • Structure of shared via parent folder or individual is difficult to determine until you dig through settings
  • Sometimes grant access does not get executed and would need to be redone
This is a great space to collaborate with your team on working documents and for library storage of uncontrolled documents. Organize your file folders that are shared within your organization.
Score 7 out of 10
Vetted Review
Verified User
Incentivized
Sharepoint is being used for document management across the whole organization. It is majorly used for collaboration purposes. Documents and files can be easily accessed using SharePoint. It provides other amazing functionalities like searching, tracking, and managing documents and files. Anyone across the organization can view and edit a document with access control. It is also used for project management, as it allows managers to manage tasks and teams. Sharepoint was also used to store learning content, which is also helpful in creating an assessment quiz and surveys. A drawback of SharePoint is that it cannot be used for creating public websites because of the poor user interface. With the functionalities that I explored in SharePoint, document and knowledge management are really good.
  • Document management
  • Knowledge management
  • Website building
Amazing for document & knowledge management. Ensures good collaboration and project management across teams. Good governance features like user access control. Not everyone can view a document or file if it's confidential. Not very good with website creation and performance management.
Hans Hong | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Incentivized
We are using SharePoint hosted and SharePoint Online to host intranet team sites and an inter-company website. For my service team, I use SPO to host a large (>100GB) repository of content and software for my field service users to access on the go. The companion mobile and PC OneDrive apps are great for keeping things available even while offline for my field users.
  • Granular permission access of files and folders, via AD groups or team site groups.
  • OneDrive offline sync mechanism seems robust and handles online/offline well.
  • Microsoft Teams integration is useful.
  • SharePoint to OneDrive sync mechanism is hidden or difficult to understand for users coming from Dropbox, Box, or other cloud storage apps.
  • UI isn't really that great. SPO is a huge improvement, but is still very Microsoft-ish.
  • Uploading a new version of a file with a different name is not possible.
SPO has replaced our need for Box for mobile works to have offline sync access by folders and files. Robust syncing keep our workers productive on the road, no need for VPN. Single sign-on with AD credentials built right in, if you are using Office 365, is great, and the integration with Office apps is very nice (though we have run into some problems when trying the simultaneous editing of office docs).
Chris Carpenter | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
SharePoint is used organization-wide from our parent company to each of the operating companies underneath it. It is a collaboration solution within the Office 365 toolkit and has been used in our company since 2007. SharePoint is has been paired with a few tools to run in parallel over the years, but the current deployment is almost purely off-the-shelf Microsoft.
  • SharePoint allows information to self-organize well. One version of the truth visible in multiple contexts (views).
  • SharePoint allows for a really good relationship between Microsoft Office products and allows for collaboration in those tools to happen a bit more seamlessly.
  • SharePoint allows for permissions to govern access to information very well from any level in the site.
  • SharePoint in Office 365 allows for information to be accessed in a mobile environment without the need for VPN or server access that has traditionally been somewhat difficult to navigate on a phone.
  • SharePoint sometimes has a challenge with the Share feature in Office 365. Traditional best practices are to govern collaboration with permissions groups and manage access at the group level. Share can sometimes undermine that by creating ad-hoc situations unintentionally.
  • SharePoint's success in many organizations is really a function of user adoption and training. It is such a large platform that it is often deployed without much governance or direction.
  • SharePoint's lists and libraries can leverage Excel services and like-kind tools, but the ability for a list to do math in the same way that Excel does is very limited. It still has a room for improvement in the business intelligence features of metadata management.
SharePoint is a very flexible platform and is what you make it. While it does have its limitations, the way that it integrates into the Microsoft toolkit is critical to the successful use of Microsoft as a whole. Getting the right license agreement is significant (you don't want to feature-limit your deployment because it hurts user adoption over the long haul). Because Microsoft has invested so much in this platform, it is relatively stable and here to stay for quite a while, so the long-story of SharePoint is much more promising than the short story of some of its competitors.
Score 5 out of 10
Vetted Review
Verified User
Incentivized
SharePoint is used as our enterprise-wide file sharing and general purpose collaboration space solution. It's intended to replace network folders and serve as an intranet for people outside of a team to familiarize themselves with the team's content and processes.
  • I wouldn't say SharePoint does any one thing particularly well, but rather does everything ok.
  • It's a very open environment so it can be used in any number of ways depending on a team's needs and structure.
  • This makes it a good enterprise-wide tool because you can require teams with varying technical capabilities and business requirements to use SharePoint and it will accommodate them.
  • It offers file-sharing, messaging, security controls and integrates well with all of Microsoft's other products like Excel, Word and PowerPoint.
  • Navigation is painful and it would be nice to be able to search all documents and text. Better search in general would be great.
  • Its so customizable that its hard to really know the best way to do something. Based on how whoever built a page chose to accomplish something, your means of accessing the data can vary so it's a bit of a headache trying to get to information you want. It's never good when technology gets in the way of business.
  • The lists can be frustrating to use and are like an underpowered spreadsheet.
Please describe some specific scenarios where MS SharePoint is well suited, and/or scenarios where it is less appropriate. It's a good general purpose platform that you could use when collaborating with other, outside companies (vendors, partners) and even across teams in the same company it does serve a purpose. The highly customizable security privileges makes it nice when you have sensitive info or areas. It's good for simple projects and short-term projects.
Score 8 out of 10
Vetted Review
Verified User
Incentivized
MS SharePoint is used across the entire organization, with MS Teams primarily as the front-end product. It helps address our company's collaboration problem.
  • SharePoint is great at serving as a document library for your teams/organizations.
  • It has particularly good search features.
  • It does a good job of keeping document history, using it's version control features.
  • It's fairly easy to learn how to develop SharePoint pages/sites with little to know prior knowledge of the tool.
  • It needs to be properly set up and configured. Additionally, it requires constant adjustments for it to give the best results to the end-users viewing the content.
  • The mobile application could use much further maturing. Often times, this maps back to my first point.
  • Everything in SharePoint depends on site columns and content types. There seems to be no way around this. Either accept it or pick another collaboration tool.
It can be a useful tool, but allowing too many users to create content can cause things to get out of control. However, allow too few users to create content, and user adoption will likely never take off.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
We utilize SharePoint across the organization for collaboration, file storage, and custom apps. Teams use SharePoint sites as their landing page to advertise their services and points of contact. Many teams utilize forms and SharePoint workflow to intake work and/or initiate & track business processes. Teams, departments, groups, and projects also utilize file storage and sharing capabilities for collaborative efforts and information sharing.
  • SharePoint is a great file storage tool for collaborating and sharing documents.
  • SharePoint allows business users to create collaborative efforts without having to have vast technical knowledge.
  • SharePoint allows for the easy creation of dynamic portals that can pull information from numerous sources and present in numerous formats.
  • The native SharePoint permissions model could be made to be simpler.
  • Development techniques to extend base SharePoint functionality could be simpler and more examples would be nice too.
  • More rendering options and controls are always welcome.
SharePoint is great for creating simple dynamic web portals for team, project, and even cross-organizational collaborations. It allows average business users to create useful forms, lists, libraries, and portals for collaborations. I recommend an SP site for every project, effort, and team - they are lightweight and easy to create and maintain (and delete if desired).
Score 8 out of 10
Vetted Review
ResellerIncentivized
SharePoint is in use across our entire organization. It provides a central location for our document libraries, collaboration, private, and internal intranet websites for all of our corporate departments.
  • Team discussion message boards and also internal Wikis our DevOps teams.
  • Document sharing is fantastic within SharePoint since it's a central location for all users to access their department files from.
  • Office 365 integration is great and is globally accessible.
  • Sometimes it's slow to sync with OneDrive or requires you to un-sync and then re-sync.
  • UI can be difficult to navigate.
  • Version and sharing control should be more straightforward.
MS SharePoint is great for inner-office communications between departments and a centralized location for all files and folders. SharePoint also has great collaboration tools. File sharing is very easy and secure compared to other forms. Version control of files is another added benefit to having SharePoint and being able to access files via web.
October 08, 2019

Daily "Addicted" User

Gökhan Emre Kükürtcü | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
MS SharePoint is used by most of my colleagues. My overall experience with SharePoint has been positive across the many years I've used it. MS SharePoint is being used by our entire organization almost every department. With SharePoint, I can integrate with MS Excel and with Office365, so as I do my projects in Excel I could share them on MS SharePoint. I am sure there are still so many things to learn about this app, and I'm still discovering new things. It has definitely been the best product for working with teams inside and outside of the company.
  • MS SharePoint is a great tool to share information across departments with multiple groups and people in my organization.
  • MS SharePoint offers cloud accessibility, so you do not need to maintain your docs on your hard disk.
  • This is a great tool if you work for a large company as it is secured and also updates in real-time. You could easily find who else is currently editing or looking at the doc!
  • It took a little bit to get set up and train everyone on how to use that app.
  • Some things are just too complicated.
  • Sometimes; really slow workflow!
It is one of the best apps to manage confidential information in a controlled and restrictive way. And also there is an option to chat within the group as well. With SharePoint, we can work on things as a team without having to be on a call with one another. By the way, the user interface could be improved and made more attractive.
Score 3 out of 10
Vetted Review
Verified User
Incentivized
Microsoft SharePoint is used across our whole company as it is the primary service through which our intranet is run. The service is meant as a link between all business departments and to be a central repository for notices, forms, policies, procedures, and various other admin-linked processes. The service ensures that multiple different platforms are not used to serve information and revision control is possible.
  • Easy to add new information and documents into specified folders.
  • Easy to set up folder permissions and control access.
  • Familiar Microsoft Ribbon interface in the backend that allows easy configuration.
  • The layout and configuration options seem to have stayed very static in the last few upgrades and leave much to be desired.
  • Error handling is weak and detailed information on certain errors is not available.
  • SharePoint is very difficult to configure and set up on a clean server. The process is not intuitive and makes little sense to the common man. Many hours were spent trying to get a basic setup installed and working.
Microsoft SharePoint is well suited in the following scenarios:
  • Where it is employed in a large enterprise company with a dedicated IT department and dedicated SharePoint support staff who have been trained in its configuration and support.
Microsoft SharePoint is not well suited in the following scenarios:
  • Where a small company requires an intranet solution,
  • Where the company who wants to use the software does not have a trained team to install, administer and support the software.
Ho'omana Nathan Horton | TrustRadius Reviewer
Score 5 out of 10
Vetted Review
Verified User
Incentivized
SharePoint is used for sharing files in a number of different situations, especially departmental documents and forms which can be edited by a number of other users.
  • SharePoint is pretty okay at sharing documents and allowing collaboration
  • The ability to see signatures easily is nice
  • There's been some effort to integrate SharePoint with Office
  • SharePoint is just hella clunky, and much harder to use than other solutions
  • The interface is (still) awful
  • It's also very very expensive
SharePoint is good for workflows, where certain people need to receive\review a document, perhaps in a certain order. Beyond this, I have a hard time recommending it. It's often hard for end-users to get the hang of it, so unless you want to respond to a massive amount of support tickets, training and materials development is a must.
Jennifer Magoon | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Our IT PMO uses SharePoint for each of our projects. Each project has its own site. If there are multiple workstreams in a project, they all have their own subsites. We use it as a document repository primarily. We have recently upgraded to the newer version of SharePoint which is nice, but they did remove some of the functionality I got used to. It is also used across other departments in our organization which does make it nice because if you are on a new project team, the other team members know how to use it.
  • SharePoint is great for version control. By using it as a document repository we are able to see who made the last edit and when.
  • SharePoint has some great "list" features which we use to log project decisions, issues, risks, etc and be able to create charts from the lists so you can easily see all of the statuses.
  • SharePoint does offer the ability to custom organize your pages. It is nice as you don't need to adhere to a standardized template.
  • Calendar feature that syncs with Outlook is not supported in the newer version of SharePoint. We were, however, able to do this with the previous version which was nice.
  • News article feature does not allow you to "follow" it so you don't necessarily know there is something new to look at. Kind of defeats the purpose.
  • Not super intuitive.
  • It is not the easiest for someone to get started. It is not nearly as intuitive as some of the other platforms I have used in the past. I have found that settings hide in different places. For example, something as simple as adding a new column is not just a click, sometimes you have to dig into the site settings or page settings.
SharePoint is great for team collaboration, however, OneDrive and MS Teams can really do all of the same things we use it for. I like that you can create a site template and utilize that for future projects and how you can grant permissions to certain people to view specific things.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Across the organization, MS SharePoint is used as a collaborative platform for documents/ideas and as a news platform, as well as a change management/audit tracking tool for finance and IT. It addresses versioning to ensure that data is correct and unedited for audits and also for the ability to restore an improperly edited document.
  • Versioning - Detailed history of when pages and documents are edited.
  • Look/feel - it can be basic to ensure that it doesn't get in the way of using the sites, but there is the capability for customization.
  • Scalability - It can be used for any size organization.
  • Updating the platform - It can be very tricky and should be performed by experienced admins.
  • Deprecation of functionalities - 2013 moved away from some 2010 features and 2016 is doing the same... on premise is being phased to SharePoint Online.
  • Permissions - If you don't integrate with AD groups from the start then you're double-permissioning, and in some cases even more.
MS SharePoint is great for file and idea collaboration, especially where change tracking is needed. If the basic feel is desired then almost anyone can administer it; as complexity comes into play you'll want more documentation around how things have been built and how they operate. A team of admins may also be necessary with advanced setups.
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