My Nextcloud review

Nextcloud is being used by the entire organization i am working for. We use it to create file hosting services and we love it for its …

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Access control (10)


User and role management (10)


Device sync (10)


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What is Nextcloud?

Nextcloud offers their open source, self-hosted Content Collaboration Platform, combining what they describe as an easy user interface for consumer-grade cloud solutions with the security and compliance measures enterprises need. Nextcloud brings together universal access to data…

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What is Dropbox?

Dropbox is a service for file syncing and sharing, or for cloud storage.

What is Microsoft Teams?

Microsoft Teams combines video conferencing software with team collaboration tools. The communications platform allows MS Office users to conduct conference calls and share files via SharePoint, and join or initiate a group chat.

Features Scorecard

File Sharing & Management


Cloud Storage Security & Administration


Cloud Storage Platform


Product Details

What is Nextcloud?

Nextcloud offers their open source, self-hosted Content Collaboration Platform, combining what they describe as an easy user interface for consumer-grade cloud solutions with the security and compliance measures enterprises need. Nextcloud brings together universal access to data through mobile, desktop and web interfaces with next-generation, on-premise secure communication and collaboration features like real-time document editing, chat and video calls, putting them under direct control of IT and integrated with existing infrastructure. Nextcloud boasts easy and quick deployment, open, modular architecture and an emphasis on security and advanced federation capabilities to enable modern enterprises to leverage existing file storage assets within and across the borders of their organization.

Nextcloud Features

File Sharing & Management Features

  • Supported: Versioning
  • Supported: Document files
  • Supported: Image files
  • Supported: Video files
  • Supported: Audio files
  • Supported: Document collaboration
  • Supported: Shared folders
  • Supported: Access control
  • Supported: File search
  • Supported: Device sync
  • Supported: Web interface
  • Supported: File change notifications
  • Supported: Simultaneous editing

Cloud Storage Security & Administration Features

  • Supported: Single sign-on
  • Supported: Two-step verification
  • Supported: End-user encryption
  • Supported: User and role management
  • Supported: Strorage limit management
  • Supported: File organization
  • Supported: Device management
  • Supported: Password protected files

Cloud Storage Platform Features

  • Supported: Performance
  • Supported: Reliability
  • Supported: Storage Reports
  • Supported: Multi-language

Additional Features

  • Supported: Online document collaboration
  • Supported: Online communication
  • Supported: Groupware

Nextcloud Screenshots

Nextcloud HubNextcloud CalendarNextcloud Talk

Nextcloud Videos

Share and collaborate on documents, send and receive email, manage your calendar and have video chats without data leaks. As fully on-premises solution, Nextcloud Hub provides the benefits of online collaboration without the compliance and security risks.
Nextcloud Talk is the most secure way of communication and collaboration! Calls are encrypted and not even meta-data leaves your server. Easily share documents and work together with others on your server or guests you invited for meetings, webinars or more.
Nextcloud Files is the most secure and private way to share and collaborate on documents. Easy to use, 100% on premises, open source and enterprise ready.
Nextcloud offers Calendar, Mail, Contacts and more, built in. Work together, share documents, plan video chats and more!
With Nextcloud you can easily share, edit and collaborate on Microsoft Office documents on your desktop or mobile device

Nextcloud Competitors

Nextcloud Technical Details

Deployment TypesOn-premise
Operating SystemsWindows, Linux, Mac
Mobile ApplicationApple iOS, Android, Windows Phone, Blackberry, Mobile Web
Supported CountriesGlobal
Supported LanguagesGlobal


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Frequently Asked Questions

What is Nextcloud's best feature?

Reviewers rate Versioning and Access control highest, with a score of 9.5.

Who uses Nextcloud?

The most common users of Nextcloud are from Small Businesses and the Information Technology & Services industry.

Reviews and Ratings




(1-10 of 23)
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🐿 Matthew Karsten | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Review Source
We tested the Nextcloud iOS Beta and found the UI to be refreshingly simple and easy to navigate. Nextcloud addresses remote development and collaboration for our generation with a secure and easy to use platform. With the addition of the new photos app, it's quite like having your own enterprise collaboration platform at your fingertips, without the big tech oversight. To stay focused on collaborating together without the ads, trackers, and a nice intro to get you started off on the right foot.
  • Remote collaboration platform with just the right tools.
  • Ease of access from any device, anywhere.
  • Solid templates for development teams to collaborate without distraction.
  • Nextcloud is new and relatively unknown, but with the features of enterprise solutions.
  • I'd like to see a 'vault' feature for sensitive info.
  • Potential for CRM use case with contacts.
While searching for tools to satisfy a quickly scaling online startup, we found Nextcloud is well suited for today's remote collaborative team. Nextcloud has just the right toolset for a collaborative workspace including video, chat, many file formats accepted, and intuitive user interface. Comparatively other popular tools like Trello were distracting with more features than functionality. Working with Nextcloud is much like having a workspace with all your content and tools available anywhere on any device, without the ads, distractions, and irrelevant functionality. We will continue to utilize Nextcloud as a remote workspace for evolving and scaling teams.
Joe Foran | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Review Source
We previously used Nextcloud as a front-end for an external file shares (Windows SMB) before migrating to a full OneDrive and SharePoint solution in order to provide web-based access to files and folders in our file shares. This allowed us to support access to those files and folders by users outside of the office or those inside the office using Chrome, Android, iOS and other devices.
  • Very intuitive interface.
  • Superb synchronization agent.
  • Integration with AD/LDAP, external file sources, and other tools is top-notch.
  • Wide variety of "apps" (plugins).
  • Large PHP single-page layout can be unwieldy.
When users needed to get their files and folders while outside of the network (such as at home or a remote location) they would normally use our agent-based SD-WAN to connect using Windows devices to their provisioned resources. However, when using other devices this was not always possible, and so Nextcloud served to meet this access need well. It is also highly useful as a personal or business-user storage tool on its own, and the recent advancements in their web collaboration, online office tools, and other apps have made this an extremely versatile platform. It is almost, in and of itself, a suite that can replace Office 365 or Google Workspaces for those shops that need to keep data local but provide web access to it.
Score 8 out of 10
Vetted Review
Verified User
Review Source
We use Nextcloud in the whole company. It's an excellent tool to replace a team network drive, and especially for sharing files with outside users in a password-protected environment -- we use this daily. We also use additional tools such as calendars and scheduling.
  • User rights
  • Version management
  • Scaleability
  • Online editing of office documents is limited.
  • Mobile phone app doesn't always sync immediately.
  • Videoconferencing tools are resource intensive.
Nextcloud works well in a small organization where you need to quickly find an alternative to closed-source or hosted filesharing. It is very flexible for sharing documents with partners, clients, an accountant, etc. It integrates smoothly with email software such as emClient for calendar handling and for sharing large documents (a link will be shared automatically, instead of attaching the file). It is probably less appropriate for very large business environments where the database and rights model (shared folders) is too simple.
Nafisha Labiba | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Review Source
Nextcloud is used across the organization and everybody likes it. As a leading tourism business we need to keep the whole organization updated on what's happening and what should we do at what situation. This platform enables us to collaborate with relevant stakeholders very easily through [the] file shari[n]g option. It has made the job more collaborative and efficient.
  • File sharing and collaboration feature.
  • Reliable and secured.
  • Easy to set up and use.
  • Customizable.
  • Bit of expensive.
  • Graphical edition could improve.
  • Rest is fine with the application.
Nextcloud is well suited for those businesses which need extreme collaboration among its' employees and customers as well. The file sharing feature is just amazing w[h]ich will enable you to update yourself as well as the relevant targeted stakeholders on the ongoing and Como issues.
This application might help the small or larger business for bringing out the efficiency and productivity.
muphulusi dzivhani | TrustRadius Reviewer
Score 7 out of 10
Vetted Review
Verified User
Review Source
Nextcloud is being used by the entire organization i am working for. We use it to create file hosting services and we love it for its enterprise and business compatibility functionalities. We share and collaborate on documents and emails and we also manage our calender meetings without the fear of data leakage
  • Collaboration on documents
  • Sending and receiving emails
  • Organization of meetings on calendar
  • It can be enhanced with a Migration from on premise to online
  • It can improve it's functionalities and web accessibility
Nextcloud is suitable for content collaboration such as sharing docunents , emails and reminding one another of important emails and it is less suited in accessing it's tools online unlike other cloud platforms , it is not yet user friendly or compatible with a live cloud tool accessibility also it doesn't have the right advertising or marketing team
Score 10 out of 10
Vetted Review
Review Source
We use Nextcloud to collaborate between geographically diverse workers, utilizing a combination of its mail & document sharing, mostly, to expand our presence through person-to-person communications and onboard new individuals organically.
  • Email
  • File sharing
  • Document collaboration
  • Prefer to see integration with other tools like samba
We use the Nextcloud app to be able to have real-time communication between various entities in our organization and reach out globally to provide life-changing resources to our contacts. Most of our use is focused on directed-contacts via email and sharing support materials via the document sharing and collaboration capabilities.
Score 7 out of 10
Vetted Review
Verified User
Review Source
We're using Nextcloud mainly to offer our clients and customer a way to exchange files with our company, since other tools we use do not provide such a functionality in a convenient way. In addition we also host data there that is shared with customers / clients to review and get more support information.

The feature our customers love is the option to securely send us a file with drag & drop, without having to use other (non compliant) public services.
  • File Storage
  • File Sharing
  • File Uploads
  • App Center (Expandability)
  • Slow in comparison to other solutions
  • May be complex for the start since there are lots of apps and features
  • May be not focusing on core topics
There are some valid scenarios:

1. File Sharing with others around your company: great to give your employees the possibility to securely share files with outsiders of your company
2. Providing your customers / client with a secure way to upload files to your company, without having to worry that your customer sends private files with an untrusted service
3. All in One Solution for your Team (File Sharing, Calendar, Mail, Apps): This scenario is for our use cases not battle ready yet, may be suited for smaller teams.
Score 8 out of 10
Vetted Review
Verified User
Review Source
We're a small team using it internally for project file management (formerly we used simple network shares). It's very helpful to share files with clients without having to use additional file-sharing services or sending large unwieldy files via email.
  • File management anytime anywhere.
  • Complete control on own hardware and infrastructure.
  • Syncing could be faster on very large collections of files.
  • Sync app sometimes hangs (probably due to number of files).
Good when you have the technical expertise to set it up and manage the underlying server it runs on.
Score 10 out of 10
Vetted Review
Verified User
Review Source
We use Nextcloud as an alternative to OneDrive. At the current location, we have security restrictions, which prevent us from exchanging files in certain situations, with external partners, and we had to look for an alternative solution. The solution is used by several teams within the company and solved several problems.
  • Share files
  • Preview files
  • Quick setup
  • Edit files
It’s great as an alternative to OneDrive when you can’t fully use Office 365. For example, sharing files with other people, with groups, setting the expiration date and password for the files. And, about less recommended scenarios, honestly, I don't see any. Perhaps, only the configuration time, which is longer than a SaaS option.
Score 10 out of 10
Vetted Review
Verified User
Review Source
Nextcloud is used as a core alternative for our key services: files (internal and with clients), calendars and address book, kanban (deck) for agile development, chat and edit/comment files online.
It is used across the whole organization as a central hub which operates as a bridge between departments.
It addresses the need for:
  • Privacy, no activity or data are ever analysed.
  • Digital sovereignty, all of our data are on a server which we control 100%.
  • Single software/UI for several activities.
  • Accessible also on mobile (iOs/android).
  • Ease of installation/maintenance (sysadmins).
  • Ease of use (users).
  • File sharing (internal, public or federated).
  • One software, many activities (files, address book, calendar, chat, edit, email) ...
  • Groupware, sharing between users or groups is really easy and finely controlled.
  • Integrations and many apps.
  • Merge talk and file client apps on mobile devices.
Nextcloud is well suited in any collaboration scenario where users wants to share comments and resources as well as organize events or work together.
It is also very well suited for non-profit organizations as it is free to use and very simple even for non-tech users.
I can't imagine scenarios where it might not be appropriate as running requirements are minimal (php, mysql) so even a single user could find benefit to use it as an alternative for basic icloud or gmail use (files with desktop and mobile clients, calendar and address book).
I never needed support as everything always worked fine. The documentation on Nextcloud website is extensive and clear. The community is very active on the forum and should support you if you don't already find what you are looking for.