All-in-one tool for a knowledge base, task management, and planning
When we talk about Notion, I love to use the book analogy. Notion is like a page that is easy to manage thanks to the block content. We …
Starting at $5 per month per user
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What is Notion?
Notion aims to present users with an all-in-one workspace — for notes, tasks, wikis, and databases, from Notion Labs in San Francisco.
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Popular Features
- Mobile Access (18)9.393%
- Task Management (20)9.292%
- Document collaboration (21)8.484%
- Search (21)7.676%
Reviewer Pros & Cons
Pricing
Personal Pro
$48
On Premise
per year per user
Team
$96
On Premise
per year per user
Enterprise
Custom
On Premise
Entry-level set up fee?
- No setup fee
For the latest information on pricing, visithttps://www.notion.so/pricing
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Starting price (does not include set up fee)
- $5 per month per user
Features
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What is Notion?
Notion blends everyday work tools into one. Use cases might include a product roadmap, a company wiki, meeting notes, and other use cases.
With Notion, they're all in one place, and customizable to meet the needs of any workflow. It is designed to be a workspace for teams, or entire companies. The goal with Notion is to make it possible for everyone to shape their tools to suit the use case.
Notion features:
Notion can be pre-configured with a wide array of templates to meet various use cases. Many templates are free, and others are available for a one-time fee. Notion can also be customized by hand using a drag-and-drop workflow builder. Everything appearing on a Notion page is a block. These blocks allow users to add various kinds of content, like text blocks, checklists, graphs, etc., without needing to code.
Notion is a hub for asynchronous communication. Collaborative docs make everything go faster. Notion helps users to never miss a message, always know what's next, and edit docs without stepping on each other's toes.
Notion can be tried free, and is available on a perpetually free plan for personal use. The Notion Enterprise plan includes additional security and access features (e.g. user provisioning, audit log, SAML SSO, unlimited version history), as well as a dedicated customer success manager for entities with more than 100 seats.
With Notion, they're all in one place, and customizable to meet the needs of any workflow. It is designed to be a workspace for teams, or entire companies. The goal with Notion is to make it possible for everyone to shape their tools to suit the use case.
Notion features:
- Web, desktop, & mobile apps
- 40+ block content types
- 50+ starter templates
- Wikis, docs, & notes
- Databases with rich property types
- Table, list, calendar, kanban board, gallery, & timeline views
Notion can be pre-configured with a wide array of templates to meet various use cases. Many templates are free, and others are available for a one-time fee. Notion can also be customized by hand using a drag-and-drop workflow builder. Everything appearing on a Notion page is a block. These blocks allow users to add various kinds of content, like text blocks, checklists, graphs, etc., without needing to code.
Notion is a hub for asynchronous communication. Collaborative docs make everything go faster. Notion helps users to never miss a message, always know what's next, and edit docs without stepping on each other's toes.
Notion can be tried free, and is available on a perpetually free plan for personal use. The Notion Enterprise plan includes additional security and access features (e.g. user provisioning, audit log, SAML SSO, unlimited version history), as well as a dedicated customer success manager for entities with more than 100 seats.
Notion Videos
Notion Training: The Basics
Setting up Notion for remote work
Build a team notes & docs database in Notion
Types of content blocks
Notion Competitors
Notion Technical Details
| Deployment Types | On-premise |
|---|---|
| Operating Systems | Windows, Mac |
| Mobile Application | Apple iOS, Android |
Frequently Asked Questions
Notion aims to present users with an all-in-one workspace — for notes, tasks, wikis, and databases, from Notion Labs in San Francisco.
Notion starts at $5.
Reviewers rate Device sync highest, with a score of 9.8.
The most common users of Notion are from Small Businesses (1-50 employees).
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- Business Problems Solved
Notion has proven to be a valuable tool for various use cases across different industries. For instance, it serves as a course management tool for university guest professors, allowing them to organize and publish course content in an accessible and flexible manner. This enables students to easily access all the necessary materials and enhances the professor's ability to deliver information effectively.
In addition, teams of writers, editors, and content managers have found Notion to be an exceptional platform for managing content creation and collaboration. By utilizing Notion, these teams are able to seamlessly share and edit content, resulting in improved efficiency in project execution. The ability to transfer content between team members effortlessly has become a significant advantage in ensuring smooth workflow and timely completion of tasks.
Furthermore, multiple departments within companies, such as Product, Research & Development, and Solutions teams, rely on Notion to create, manage, and store content specific to their needs. This centralized location allows each department to easily access relevant information without the hassle of searching through multiple repositories or notes. The flexibility of Notion and its feature set, including task tracking and relational databases, have greatly improved project management capabilities and note-taking efficiency.
Moreover, individuals find great value in using Notion as a note-taking app that facilitates team communication and client meetings while also keeping track of important information. Its simplicity in design and beautiful writing experience attract users who appreciate its user-friendly interface supporting various media types.
Additionally, startups have embraced Notion as a means to centralize meeting minutes, note-taking, company information, and process documentation. By consolidating all this information onto one platform, startups ensure that crucial information is easily accessible and organized.
Overall, Notion proves invaluable in providing a comprehensive solution for tracking meeting notes, spreadsheets, events, and other documents necessary for effective project management and organization. Its versatility extends far beyond simple note-taking, making it an essential tool for custom project management systems, CRM systems, task management systems, and more.
Attribute Ratings
Reviews
(1-25 of 27)Companies can't remove reviews or game the system. Here's why
December 27, 2023
All-in-one tool for a knowledge base, task management, and planning
When we talk about Notion, I love to use the book analogy. Notion is like a page that is easy to manage thanks to the block content. We can arrange those blocks based on our needs, and also, we can have a full search across other pages.<br><br>We basically use it for our internal documentation, like the HR handbook, to explain how the recruitment and onboarding process goes and technical documentation about our software development process. But when you're familiar with the <a href="https://www.notion.so/guides/types-of-content-blocks" target="_blank" rel="nofollownoopener">Database block Type</a>, you can turn Notion into anything. For example, some departments use Notion as task management because the database block type can be viewed using Kanban, Calendar, or Timeline view. You can always look for inspiration on how to use Notion from their <a href="https://www.notion.so/Notion-Template-Gallery-181e961aeb5c4ee6915307c0dfd5156d" target="_blank" rel="nofollownoopener">Template Gallery</a>.<br><br>Another cool feature is the sharing options. You can easily manage other users to view only, comment, or edit on specific pages.
- "Content Block" based
- A lot of content block type
- Easy to customized
- Cross-Platform: Web, Desktop, Mac, Mobile
- Easy to manage sharing access
- Mobile app needs UX improvement
- The search function takes time if you have a lot of pages
- Some people might think it's too technical and hard to getting used to it
- Automation and API still in beta
October 26, 2023
The One Content Management Product to Rule them All
Notion is currently being used across the majority of our Product, Research & Development, and Solutions teams. It allows us to seamlessly create, manage, and store multiple different forms of content specific to each department in one easily accessible location. Prior to Notion we used to have several privately owned instances of knowledgebase repositories, notes, Google Docs/Sheets, etc. that were impossible to query for the information we needed.
- Content organization
- Team dictation and collaboration
- Integrations to external platforms
- Positioning of content blocks
- Tutorials and training videos
- Automation and workflows
August 16, 2023
Notion is a practical and versatile tool that allows us to easily organize the activities of the work team.
Score 8 out of 10
Vetted Review
Verified User
Notion is a powerful tool that allows us, in a single access point, to manage all aspects of the execution of each project that we carry out with our staff, with the aim of increasing efficiency and delivering the product in the time offered to our customers. In Notion, all project work is managed interactively, with effective schedule organization for deliverables, saving us time and keeping budget on schedule.
- The organization of human resources that works on multiple projects simultaneously.
- The mechanisms offered at the 'views' level to filter the tasks to be done for each user of the project.
- The assignment of permissions to indicate who can be notified and interact with a specific project.
- Notifications about the delay in activities, without being very invasive.
- The increase in integrations with third parties will always promote the adoption of the platform in companies.
- Personalization with logos and corporate colors sometimes makes the difference when selecting a tool in a corporation.
- Having multiple functionalities for working in manufacturing companies and with devices developed by third parties encourages other companies to select Notion as their flagship tool to offer implementation packages under alliances that favor its use.
July 04, 2023
I love Notion
Score 10 out of 10
Vetted Review
Verified User
Notion is the most flexible project management/note taking do it all program I have used. It combines note-taking with the ability to assign tasks, build out project management, and use some excel format formulas all in one application. It is truly a well-thought-out flexible platform. They keep adding new features which make the product even more robust.
- Project management
- Knowledge base/wiki
- Note taking
- Other app integrations
Score 8 out of 10
Vetted Review
Verified User
Notion is a versatile and convenient software for note taking and general organization. In my company we've used it to implement a Kanban methodology and keep track of different meetings in the week, plus having a centralized point to access important documentation that is presented better here than in a word document.
Positives
Negatives
Positives
- All device sync: whether you use Notion on your laptop or on your phone, the content you create is automatically updated and available on all devices.
- Notion API: The software distributes documentation to connect your Notion content via an API to other services you might use.
- Tutorials and templates: Notion comes with default templates that you can use to create pages suited to certain needs. The Notion webpage also has different tutorials to become a power user easily and quick.
Negatives
- Free use limit: Notion allows users limited access to premium features by counting the "blocks" used by the user. The problem is that there isn't a clear definition of what are "blocks" and how are they measured.
- Random freezes: When changing between Notion and other apps on my laptop, it would freeze and show a blank screen for a couple of seconds to a minute.
- Portable between devices
- Extensive tutorials and documentation
- Free templates for different use cases
- Easy to use with a team
- Random freezes while changing apps
- Confusing measurement of free use of premium features by "blocks"
- Uses OS emojis (MacOS's look better than windows but can't choose which to use)
May 27, 2022
Versatile project management software!
The major business problem Notion addresses are being able to communicate information and resource lists to our external members/students in an efficient and visually-appealing manner. Another major business problem is being able to communicate and amass other information to be used internally. All this can be done in Notion without building a website. Notion is used almost every day by our coworkers and members.
- Creating view-only link.
- Co-editing.
- Various views for data sources.
- Changing grid shapes.
- More search function versatility - being able to search a keyword and find it even in grids, lists, etc.
- Better connections between databases.
May 19, 2022
So easy to collab!!
Score 9 out of 10
Vetted Review
Verified User
We use it for working in projects where we all need to collaborate and sync in real time with a global team. It helps us coordinate efforts and assign work to each member while also tracking progress and goal setting. We are a 30 person multidisciplinary organization and develop technology solutions for small and medium enterprises.
- Page creation
- Content edition
- Collaboration
- Tutorials
- Intuitiveness
- Edition Tracking
May 11, 2022
Notion - flexible, fast, but sometimes too much
My org uses Notion as a collective knowledge-base, wiki, and brainstorming tool. Each dept keeps track of their ways of working as well as project tracking, interview tracking, and product specs. It's a very flexible, collaborative workspace-- you can use it as a kanban board, a regular to-do list. You can embed documents, Figma files, YouTube videos and other multi-media content to share your ideas.
- Kanban
- Embedded media
- Flexible digital workspace
- slash brings up a command so you can't type anything with a slash in it
- so many options available right within the line you're writing on -- sometimes it feels like you're driving with too many speed bumps
May 04, 2022
Notion is like the bible for companies
Notion is a great tool to save and organize all important information about work processes & material, company information, etc. It solves the issue of having a million different files, saved in different places and employees accessing outdated information or work materials. Notion is the place to go if you need more information about a certain topic if you look for a specific file or want to learn more about a work process. We use it in our company by creating different workspaces for each team or topic, giving access to those to who it is relevant.
- Quick find
- Very simple and easy to use.
- Anyone can comment and interact on articles.
- Missing functionality.
- Sometimes it's hard to find the right article.
Sometimes there is an overwhelming amount of projects running at the same time, Notion has helped me and my team get a clear view of all projects we have on going, have flexible views, get details on pending tasks and know who is doing what.
- Flexible views
- Great design
- Assign owners
- Zoom in into details as you need
- Introduction to the tool (I had to watch a few videos to learn)
- Sharing dashboards with others
April 28, 2022
All in one note-taking and management tool
Notion is a great tool to organize your notes, tasks, and information. Notion can be used as both a personal and business task management and collaboration application, internal webpages and knowledge bases can also be created with the help of Notion, which is great in task management and can be shared with all the team members using the collaboration tools.
- Templates are available for different tasks like webpages, roadmap, planners, etc.
- Multi-device availability - Works on web, mobile, Mac, and PC.
- Easy to understand interface for new users.
- Limited Integration facility - Currently it only integrates with Evernote, but more integrations are needed.
- Custom domain connection availability for webpages created using Notion.
March 23, 2022
Great tool for building internal Wiki
Score 8 out of 10
Vetted Review
Verified User
2 years ago I started using Notion to structure my personal notes and materials. However, I now use it already in working processes with colleagues as an inner wiki, if we are free in the choice of instruments. This is an excellent tool for creating a related database with fields that can be expanded at any time.
- Internal Wiki
- Expandable database
- Personal Knowledge base
- Project management with deadlines is still need to be improved
- No milestones management
December 13, 2021
Notion - Multipurpose tool that delivers
Custom project management system. Custom CRM. Custom Task Management System. Custom Podcast Management System and much more.
Training and Information management for internal team.
Training and Information management for internal team.
- Database and connection.
- Search.
- Quick formatting.
- Embeds.
- Native Windows app is slow and cumbersome - better to use web version.
- Dynamic embed fields (insert title or dates in page).
- Block selection for editing sometimes buggy.
November 30, 2021
Easy to Use out of the Box
Notion helps [me] and my colleagues track meeting notes, spreadsheets, events, and other documents in a comprehensive one-screen platform. It's been much more coherent to manage projects and efforts than Google Docs since it has a nice sidebar directory and easy-to-organize sections. Anyone can use Notion very quickly, there isn't a large effort needed to train or learn about it, it's usable out of the box for any teammate at any level.
- Organize
- Display Information
- Easy to Use
- Cross-Team syncing
- Locking documents or spaces
- More video support
November 30, 2021
Notion: The project manager you should've always had
We use Notion for a variety of purposes. Our company OKRs, personal OKRs, project management, directory, employee handbook, requesting days off, etc. It's our home base for all aspects of our company. Notion is really helpful for storing all of our HR-related items and is a great place for us to host things like time-off requests.
- Project management
- Employee handbook
- Organized
- A little confusing to use at first
- A little hard to navigate without a tutorial
- I wish there was a way that completed tasks would automatically archive
November 04, 2021
Notion: great for project management!
I think it is only used in my department, not sure about the entire organization. We use it as a place to collaborate and store files. It has a lot of features that make it useful for project management and planning. Personally, I use it to store my notes and compile my research for others to access.
- Clean interface
- Tables/databases have nice functions
- Multi-purpose
- There is a learning curve since there are a lot of capabilities
- Would like more spreadsheet functions
- More info/ideas on how to use new features
October 27, 2021
The most flexible tool i've ever seen
Usually Notion is used as a personal tool for documentation, todo lists, organize each one activities, some of my colleagues use it for keep notes of a meeting with a client or a solution review for a new feature on the product we are working.
- Scalable
- Reachable for everyone
- Light
- Modern UI
- It could have a way to personalize components like do a percentage bar on a table or calendar.
- Integrate better different componentes, like i want to link my task to my calendar so i can sincronize them
- It could have a script componente like google sheets, on formula properties.
I came aware of Notion when preparing for a complete update of my course material as a university guest professor. In this capacity, I share from experience as consultant in the construction industry and bring this into the broader subject of "Building Information Modelling" (BIM). As the previous course has evolved from a Bachelor to a Master's Course, I needed to rethink the whole course content and structure.
While I had been planning to write a course text, I was initially reluctant on how to organise and publish it. Having had experience with traditional documents mostly (Word and LaTeX), those were the first attempts, but as the main concept of BIM is situation in digital transformation of the industry, I felt I could do better.
After a series of tests with a variety of dedicated writing tools (e.g., Scrivener), a blog-oriented writer tool (MacJournal) and some preliminary tests with Markdown platforms (Gitbook, Docsify, ...), I discovered Notion. And it had the incredible balance just right between an accessible Markdown-style writing environment, an open flexible structure (pages in pages) and integrated tables with database behaviour, this fit really well.
So its main use for me are in the form of a course (wiki-style) and as knowledge management. Being able to embed interactive content and having no barrier between writing and online publishing, I decided to adopt Notion for this purpose.
While I had been planning to write a course text, I was initially reluctant on how to organise and publish it. Having had experience with traditional documents mostly (Word and LaTeX), those were the first attempts, but as the main concept of BIM is situation in digital transformation of the industry, I felt I could do better.
After a series of tests with a variety of dedicated writing tools (e.g., Scrivener), a blog-oriented writer tool (MacJournal) and some preliminary tests with Markdown platforms (Gitbook, Docsify, ...), I discovered Notion. And it had the incredible balance just right between an accessible Markdown-style writing environment, an open flexible structure (pages in pages) and integrated tables with database behaviour, this fit really well.
So its main use for me are in the form of a course (wiki-style) and as knowledge management. Being able to embed interactive content and having no barrier between writing and online publishing, I decided to adopt Notion for this purpose.
- Flexible document organisation (everything is a page, pages can have subpages)
- Embedded tables which act as databases (tables with relations, filters and views)
- Simple markdown structuring
- Direct online sharing (no separate publication steps)
- Free Personal Pro plan for academic users
- The depth of the formulas is a bit limited (e.g., when compared to Coda)
- No way to group rows in a Table
- eBook export or full publishing workflows are not available (but workaround seem to exist)
March 04, 2021
Follow your content from ideation to publication!
We use Notion as a platform to manage content from ideation to draft to editing to publication. We are a team of writers, editors, and content managers that are creating marketing and educational website content. Notion facilitates the content moving between each member of the team for their specific portion of the project. It operates in the way we wish Google Docs did!
- Team Collaboration. In Notion's software is the ability to see precisely who is working on a project and where. This eliminates any confusion when on calls or when working on the same project simultaneously. It is easy to tag co-workers to precise moments and build conversation streams.
- Text Coding. When transitioning text from our Notion ideation and drafting boards to our website backends, the coding holds on all of the text.
- Organization. Whether it's utilizing a "pin board" set up or nestling pages within pages, it is possible to keep everything organized and easy to find for every member of your team.
- Learning Curve. There is a bit of learning curve to understanding how the pages can be built to your needs, especially when it comes to table creation.
- Work History. Once an issue has been marked as "resolved," it becomes very hard to find if you need to reference something from the issue stream of conversation.
January 05, 2021
Using Notion at a Small but Scaling Statup
[Notion] is currently being used by the whole company as our source of truth and wiki.
- Notion is very easy to use and create content on. With other Wikis, you have to edit the page using widgets and never know what it will look like until you are done. With Notion you get to create in the same view that others will see when they view your page.
- Notion is very clean and easy to read. There are a lot of different choices for how to format the content however you wold like.
- The search in Notion leaves something to be desired. It can be hard to find a page unless you know exactly what it is titled.
- The sidebar and groupings of pages on the side bar can be a bit tricky to navigate.
December 24, 2020
Great Notion
Notion is being used in many ways in my daily workflow. Including but not limited to project tracking, research, resourcing, issue resolution and notes. It has provide a centralized workspace and dashboard for workflow items. Features such as task tracking and relational databases are a strong suite of Notion that make it a go to application.
- Relational databases.
- Web clipping.
- Easy page and content formatting.
- Embedded code pens, gists, videos and more.
- Public API.
I use Notion to organize my company notes as well as ongoing project tasks. I am the sole user/department. Notion helps me to track all of my notes in one easy place.
- General organization.
- Easily changing a word/section into a new note for more details.
- Creating tables with custom data functions.
- Sometimes the data functions are difficult to get working.
- Wish there was an option for folders to better organized.
- Formatting does not work well when using copy/paste or exporting to another type of file or document.
December 21, 2020
Notion adapts to the way your brain works
Notion is used by our product management department. We use it to document and surface research insights, track product feature discovery and delivery, communicate progress to stakeholders, and document strategies and other notes.
- Notion is adaptable to the way your organization thinks and organizes data.
- Notion makes sharing information with others very easy.
- Notion allows me to keep certain things private until I'm ready to share with others.
- Notion doesn't integrate with other services very well. It needs a public API (they've said it's coming).
- To get the most out of it, it can be a bit of work to set up. You need a person who is passionate about it to configure things for team collaboration.
December 11, 2018
My favorite piece of software
We are using it within the design team as a place to collaborate, manage tasks, share knowledge and take notes. It solves our previous problem of having all sorts of things spread out across multiple platforms.
- Robust: Notion is so nicely made and really robust to use
- Databases: I love how Notion handles simple databases, allowing tons of flexibility of viewing and sorting
- Mobile: The mobile app is really nice
- More embeddable media types
- Needs a refresh every morning
November 18, 2018
The best comprehensive task tracker and collaborative platform
This is the tool that my organization uses for the bulk of our team and client communication outside of email and Slack threads. It is our note taking app that we use to help manage client meetings and keep the internal teams cognizant of what is going on and what was said in the client meetings.
- The UX/UI of the platform is so simple and intuitive that we found the training on the platform to be almost redundant. It works how you expect it to when you expect it to.
- It is adaptable. You need to share docs on one client across the entire team, done. Do you need folders for different phases of the project? No sweat. It is adaptable to pretty much all projects we have used it for.
- It is cumbersome in offline mode, not unusable, just slow.
- Can't scan a note using your phone/tablet camera, only can add notes as an image.