All-in-one tool for a knowledge base, task management, and planning
When we talk about Notion, I love to use the book analogy. Notion is like a page that is easy to manage thanks to the block content. We …
Starting at $5 per month per user
View PricingOverview
What is Notion?
Notion aims to present users with an all-in-one workspace — for notes, tasks, wikis, and databases, from Notion Labs in San Francisco.
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Popular Features
- Mobile Access (18)9.494%
- Task Management (20)9.393%
- Document collaboration (21)8.383%
- Search (21)7.777%
Reviewer Pros & Cons
Pricing
Personal Pro
$48
On Premise
per year per user
Team
$96
On Premise
per year per user
Enterprise
Custom
On Premise
Entry-level set up fee?
- No setup fee
For the latest information on pricing, visithttps://www.notion.so/pricing
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Starting price (does not include set up fee)
- $5 per month per user
Features
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Product Details
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- Competitors
- Tech Details
- FAQs
What is Notion?
Notion blends everyday work tools into one. Use cases might include a product roadmap, a company wiki, meeting notes, and other use cases.
With Notion, they're all in one place, and customizable to meet the needs of any workflow. It is designed to be a workspace for teams, or entire companies. The goal with Notion is to make it possible for everyone to shape their tools to suit the use case.
Notion features:
Notion can be pre-configured with a wide array of templates to meet various use cases. Many templates are free, and others are available for a one-time fee. Notion can also be customized by hand using a drag-and-drop workflow builder. Everything appearing on a Notion page is a block. These blocks allow users to add various kinds of content, like text blocks, checklists, graphs, etc., without needing to code.
Notion is a hub for asynchronous communication. Collaborative docs make everything go faster. Notion helps users to never miss a message, always know what's next, and edit docs without stepping on each other's toes.
Notion can be tried free, and is available on a perpetually free plan for personal use. The Notion Enterprise plan includes additional security and access features (e.g. user provisioning, audit log, SAML SSO, unlimited version history), as well as a dedicated customer success manager for entities with more than 100 seats.
With Notion, they're all in one place, and customizable to meet the needs of any workflow. It is designed to be a workspace for teams, or entire companies. The goal with Notion is to make it possible for everyone to shape their tools to suit the use case.
Notion features:
- Web, desktop, & mobile apps
- 40+ block content types
- 50+ starter templates
- Wikis, docs, & notes
- Databases with rich property types
- Table, list, calendar, kanban board, gallery, & timeline views
Notion can be pre-configured with a wide array of templates to meet various use cases. Many templates are free, and others are available for a one-time fee. Notion can also be customized by hand using a drag-and-drop workflow builder. Everything appearing on a Notion page is a block. These blocks allow users to add various kinds of content, like text blocks, checklists, graphs, etc., without needing to code.
Notion is a hub for asynchronous communication. Collaborative docs make everything go faster. Notion helps users to never miss a message, always know what's next, and edit docs without stepping on each other's toes.
Notion can be tried free, and is available on a perpetually free plan for personal use. The Notion Enterprise plan includes additional security and access features (e.g. user provisioning, audit log, SAML SSO, unlimited version history), as well as a dedicated customer success manager for entities with more than 100 seats.
Notion Videos
Notion Training: The Basics
Setting up Notion for remote work
Build a team notes & docs database in Notion
Types of content blocks
Notion Competitors
Notion Technical Details
| Deployment Types | On-premise |
|---|---|
| Operating Systems | Windows, Mac |
| Mobile Application | Apple iOS, Android |
Frequently Asked Questions
Notion aims to present users with an all-in-one workspace — for notes, tasks, wikis, and databases, from Notion Labs in San Francisco.
Notion starts at $5.
Reviewers rate Device sync highest, with a score of 9.9.
The most common users of Notion are from Small Businesses (1-50 employees).
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Community Insights
TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!
- Business Problems Solved
Notion has proven to be a valuable tool for various use cases across different industries. For instance, it serves as a course management tool for university guest professors, allowing them to organize and publish course content in an accessible and flexible manner. This enables students to easily access all the necessary materials and enhances the professor's ability to deliver information effectively.
In addition, teams of writers, editors, and content managers have found Notion to be an exceptional platform for managing content creation and collaboration. By utilizing Notion, these teams are able to seamlessly share and edit content, resulting in improved efficiency in project execution. The ability to transfer content between team members effortlessly has become a significant advantage in ensuring smooth workflow and timely completion of tasks.
Furthermore, multiple departments within companies, such as Product, Research & Development, and Solutions teams, rely on Notion to create, manage, and store content specific to their needs. This centralized location allows each department to easily access relevant information without the hassle of searching through multiple repositories or notes. The flexibility of Notion and its feature set, including task tracking and relational databases, have greatly improved project management capabilities and note-taking efficiency.
Moreover, individuals find great value in using Notion as a note-taking app that facilitates team communication and client meetings while also keeping track of important information. Its simplicity in design and beautiful writing experience attract users who appreciate its user-friendly interface supporting various media types.
Additionally, startups have embraced Notion as a means to centralize meeting minutes, note-taking, company information, and process documentation. By consolidating all this information onto one platform, startups ensure that crucial information is easily accessible and organized.
Overall, Notion proves invaluable in providing a comprehensive solution for tracking meeting notes, spreadsheets, events, and other documents necessary for effective project management and organization. Its versatility extends far beyond simple note-taking, making it an essential tool for custom project management systems, CRM systems, task management systems, and more.
Attribute Ratings
Reviews
(1-22 of 22)Companies can't remove reviews or game the system. Here's why
October 26, 2023
The One Content Management Product to Rule them All
The other competitors all offer valuable content management tools however Notion exceeds expectations when it comes to ease of use, accessibly, versioning, structuring, integrations, and the list goes on. I have used several different tools during my career in the tech industry and Notion is without a doubt the frontrunner when it comes to providing value.
August 16, 2023
Notion is a practical and versatile tool that allows us to easily organize the activities of the work team.
Score 8 out of 10
Vetted Review
Verified User
It is easier to use and more efficient for collaborative work.
July 04, 2023
I love Notion
Score 10 out of 10
Vetted Review
Verified User
Notion was more robust than Asana and allowed for greater flexibility. It feels like Notion also makes up product updates more frequently and adds new features on a consistent basis to help the product continually improve. It Notion works better and allows for more in-depth customization. I will be sticking with Notion over Asana.
May 27, 2022
Versatile project management software!
May 11, 2022
Notion - flexible, fast, but sometimes too much
Notion is all things to many people, but I prefer to move some of my intense project planning out of Notion into Jira. Jira's automations and APIs are much more robust and the data tracking Jira provides is better for spring planning. Notion is extremely flexible, though, and serves as a kind of a knowledge base for ideas, projects, and conversations we need to pull out of Slack.
- monday.com, Todoist: To-Do List & Task Manager and OneNote
The beauty of Notion is on how to best use databases, I populate all I need in one place and then I have the flexibility to adjust views as I need in a matter of seconds, I can save meeting notes, documents, project status, websites, all in one place. I can have a nice Gantt chart view or gallery view or table view, and the. Connect databases, I can update in one view and then all the databases will be updated, is just a wonderful world of connections out into a beautiful tool
March 23, 2022
Great tool for building internal Wiki
Score 8 out of 10
Vetted Review
Verified User
December 13, 2021
Notion - Multipurpose tool that delivers
November 30, 2021
Easy to Use out of the Box
6 years ago, Confluence seemed simple, now it is too complex for me. Notion is simple and easy to use and doesn't feel like too much going on. I hope Notion does not go too overboard with extraneous new features, simple is best, in my opinion.
November 30, 2021
Notion: The project manager you should've always had
November 04, 2021
Notion: great for project management!
Notion has a clean interface that makes it more appealing for users. It also seems to have more capabilities than Google Sheets in terms of being used for project management. The database features are more straightforward since they don't require the user to type in the command. The templates make it useful for personal tasks such as planning and note-taking.
October 27, 2021
The most flexible tool i've ever seen
I've never used OneNote, but i friend of mine did, and she told me that actually OneNote it's better for studies, cause it has a open drawing board so it's better to organize our thoughts. Even if i find those two tools similar, they have different purposes, but i think it would be nice for Notion have a open drawing board to inside a page for example.
While Notion lacks the depth of the formulas of Coda and is less ideal for something more resembling a web application, it compensates with a generous free tier, very usable mobile app (full editing) and clean styling.
Airtable is not suitable for wiki-style document management, but is more efficient for a spreadsheet-style database organisation (= its core feature).
ClickUp and monday.com are first and foremost Task Management platforms, where the document authoring was my primary objective.
Airtable is not suitable for wiki-style document management, but is more efficient for a spreadsheet-style database organisation (= its core feature).
ClickUp and monday.com are first and foremost Task Management platforms, where the document authoring was my primary objective.
March 04, 2021
Follow your content from ideation to publication!
Notion combines all of the elements that we liked and needed from the above software and put it into one package that can be run on the scale we need to manage thousands of content pieces. Being able to combine the communication of Slack or Discord, the storage of Google Drive, the organization of Todoist and Trello and then adding in the content creation abilities of Microsoft Office or Google Docs made this an easy purchase.
January 05, 2021
Using Notion at a Small but Scaling Statup
We chose notion over Atlassian because the page editing experience was much easier for users.
December 24, 2020
Great Notion
I have replaced Evernote use with Notion. Evernote became just a place to shuffle resources to essentially read later, however products like Pocket have replaced that as well. Inclusion of the database approach from Notion far exceeds what Evernote offered. Evernote was good at keeping notes, but good portion of notes in my workflow are temporary and easy delete or archive.
Notion has many more features and ways to connect and organize notes. You also are not just limited to 2 devices on the free level.
December 21, 2020
Notion adapts to the way your brain works
Evernote is good for taking notes and keeping those notes in a collection. Notion provides so much more than just note taking, though. You can arrange things in databases and have much more hierarchy for your information in Notion than you can in Evernote. Notion also allows you to use mark down shortcuts as you type, whereas Evernote does not (or didn't the last time I used it).
December 11, 2018
My favorite piece of software
November 18, 2018
The best comprehensive task tracker and collaborative platform
The reason that we selected Notion is that it consolidates what we were trying to do with other platforms. We got from documents to dashboards for projects in one central area that is accessible to all applicable members of the team and give them everything they need to follow through on the project.
August 10, 2018
The Best Note Taking and an Alternative to Evernote
Score 7 out of 10
Vetted Review
Verified User
Simply notion is better than Evernote. It sure is the app of the year material. I think it can be used for many purposes. Even Journaling. Can Notion replace Todoist? Now that notion has reminders but it can't compete with Todoist now. You can also share your reading lists with your friends with the help of Notion.
June 01, 2018
Best Note taking software out there!!!
For note taking Notion does much better than both Trello and Asana. For a business use case, it's a better note taking software than One Note, but One Note makes a lot more sense for personal use than Notion because of the price. But for actual project management, it can be too cluttered to try to use notion for all of it. Which again makes it difficult to try to pack too much into one software.