Overview
What is Notion?
Notion aims to present users with an all-in-one workspace — for notes, tasks, wikis, and databases, from Notion Labs in San Francisco.
TrustRadius Insights
The One Content Management Product to Rule them All
Notion is a practical and versatile tool that allows us to easily organize the activities of the work team.
I love Notion
Notion: A jack of all trades for an organization with small considerations
Versatile project management software!
So easy to collab!!
Notion - flexible, fast, but sometimes too much
Notion is like the bible for companies
Notion: the best tool out there for project management
All in one note-taking and management tool
Great tool for building internal Wiki
Notion - Multipurpose tool that delivers
Training and …
Easy to Use out of the Box
Notion: The project manager you should've always had
Awards
Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards
Popular Features
- Mobile Access (18)9.393%
- Task Management (20)9.292%
- Document collaboration (21)8.484%
- Search (21)7.777%
Reviewer Pros & Cons
Pricing
Personal Pro
$48
Team
$96
Enterprise
Custom
Entry-level set up fee?
- No setup fee
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Starting price (does not include set up fee)
- $5 per month per user
Features
Project Management
Project management software provides capabilities to streamline management of complex projects through task management, team collaboration and workflow automation
- 9.2Task Management(20) Ratings
This includes the ability to plan, track, collaborate and report on tasks.
- 9.2Gantt Charts(13) Ratings
Gantt charts are charts that show tasks or events along the y-axis displayed against time along the x-axis.
- 7.6Scheduling(14) Ratings
Scheduling capabilities allow users to set schedules on tasks, and create timelines and milestones.
- 6.5Workflow Automation(12) Ratings
Workflow automation is the ability to route work requests along an approval process automatically.
- 9.3Mobile Access(18) Ratings
Mobile access is the ability to access the software from a smartphone or tablet.
- 7.7Search(21) Ratings
Users can search for related materials across files, discussions threads, schedules, etc. using project keywords or tags.
- 8.7Visual planning tools(16) Ratings
Includes visual tools such as pinboards, mind-maps, or charts for collaborative brainstorming and/or workflow planning.
Communication
Features that allow team members to communicate about collaborative projects and keep each other informed of their opinions and progress.
- 7.8Chat(7) Ratings
Instant messaging tool allows users to communicate with select other users in real-time threads.
- 8Notifications(16) Ratings
Users can follow other users and/or join specific projects, electing to receive notifications when there are changes and updates.
- 7.9Discussions(11) Ratings
Users can join groups or message boards for forum-style collaboration.
- 8.8Surveys(4) Ratings
Users can create and participate in surveys to get input from other collaborators.
- 9.6Internal knowledgebase(17) Ratings
Users can author or access “How-to” help and reference tips about internal processes.
- 8.8Integrates with Gmail and Google Hangouts(8) Ratings
Integrates with Gmail and Google Hangouts.
- 9Integrates with Outlook(2) Ratings
Integrates with Microsoft Outlook to tie in email threads.
File Sharing & Management
Features that allow collaborators to view, work on, and organize files.
- 9.1Versioning(12) Ratings
Users can access the most up-to-date version of a document, track changes, and revert to older versions if needed.
- 7.5Video files(15) Ratings
Supports video file types
- 7.2Audio files(11) Ratings
Supports audio file types, such as .mp3, .mp4, and .wav
- 8.4Document collaboration(21) Ratings
Users can edit files and attach comments to files.
- 8.4Access control(18) Ratings
Users can control access to (shared) files, including different levels of access such as view-only or permission to edit.
- 7.9Advanced security features(13) Ratings
Includes advanced security features such as file encryption or remote data wipe.
- 9.2Integrates with Google Drive(13) Ratings
Integrates with Google's cloud storage platform, Google Drive.
- 9.9Device sync(11) Ratings
Device syncing that updates files connected to the cloud, keeping all files up to date regardless of where they are edited or viewed.
Product Details
- About
- Competitors
- Tech Details
- FAQs
What is Notion?
With Notion, they're all in one place, and customizable to meet the needs of any workflow. It is designed to be a workspace for teams, or entire companies. The goal with Notion is to make it possible for everyone to shape their tools to suit the use case.
Notion features:
- Web, desktop, & mobile apps
- 40+ block content types
- 50+ starter templates
- Wikis, docs, & notes
- Databases with rich property types
- Table, list, calendar, kanban board, gallery, & timeline views
Notion can be pre-configured with a wide array of templates to meet various use cases. Many templates are free, and others are available for a one-time fee. Notion can also be customized by hand using a drag-and-drop workflow builder. Everything appearing on a Notion page is a block. These blocks allow users to add various kinds of content, like text blocks, checklists, graphs, etc., without needing to code.
Notion is a hub for asynchronous communication. Collaborative docs make everything go faster. Notion helps users to never miss a message, always know what's next, and edit docs without stepping on each other's toes.
Notion can be tried free, and is available on a perpetually free plan for personal use. The Notion Enterprise plan includes additional security and access features (e.g. user provisioning, audit log, SAML SSO, unlimited version history), as well as a dedicated customer success manager for entities with more than 100 seats.
Notion Videos
Notion Competitors
Notion Technical Details
Deployment Types | On-premise |
---|---|
Operating Systems | Windows, Mac |
Mobile Application | Apple iOS, Android |
Frequently Asked Questions
Comparisons
Compare with
Reviews and Ratings
(617)Community Insights
- Business Problems Solved
Notion has proven to be a valuable tool for various use cases across different industries. For instance, it serves as a course management tool for university guest professors, allowing them to organize and publish course content in an accessible and flexible manner. This enables students to easily access all the necessary materials and enhances the professor's ability to deliver information effectively.
In addition, teams of writers, editors, and content managers have found Notion to be an exceptional platform for managing content creation and collaboration. By utilizing Notion, these teams are able to seamlessly share and edit content, resulting in improved efficiency in project execution. The ability to transfer content between team members effortlessly has become a significant advantage in ensuring smooth workflow and timely completion of tasks.
Furthermore, multiple departments within companies, such as Product, Research & Development, and Solutions teams, rely on Notion to create, manage, and store content specific to their needs. This centralized location allows each department to easily access relevant information without the hassle of searching through multiple repositories or notes. The flexibility of Notion and its feature set, including task tracking and relational databases, have greatly improved project management capabilities and note-taking efficiency.
Moreover, individuals find great value in using Notion as a note-taking app that facilitates team communication and client meetings while also keeping track of important information. Its simplicity in design and beautiful writing experience attract users who appreciate its user-friendly interface supporting various media types.
Additionally, startups have embraced Notion as a means to centralize meeting minutes, note-taking, company information, and process documentation. By consolidating all this information onto one platform, startups ensure that crucial information is easily accessible and organized.
Overall, Notion proves invaluable in providing a comprehensive solution for tracking meeting notes, spreadsheets, events, and other documents necessary for effective project management and organization. Its versatility extends far beyond simple note-taking, making it an essential tool for custom project management systems, CRM systems, task management systems, and more.
Attribute Ratings
Reviews
(1-25 of 27)All-in-one tool for a knowledge base, task management, and planning
The One Content Management Product to Rule them All
Notion is a practical and versatile tool that allows us to easily organize the activities of the work team.
I love Notion
- Kanban board: we use it a lot in my company to manage tasks and meetings
- Note taking: whether in a professional or academic environment, Notion is well suited to take notes of everything regardless.
- Software documentation: the "code" component to insert code snippets is perfect for creating tutorials and documentation for software development.
- Finance control: I use the "my finances" template to have a proper following of my monthly transactions, which allowed me to be more responsible with my money.
- Inventory management: Since I own multiple peripherals and general equipment, being able to have a portable inventory of all of it that includes their original value, warranty length and current state has been perfect to know when clean, maintain or straight up replace everything.
Versatile project management software!
So easy to collab!!
Notion - flexible, fast, but sometimes too much
Notion is like the bible for companies
All in one note-taking and management tool
Personal Notetaking, Project Management, Product Roadmaps, Creating web pages (Like Resumes, Blogs, etc.), Roadmaps, Workflows, Notes, Minutes of Meeting, Project Planning, Personal Planning, Journals, Blog Posts, and so much more.
Notion has a library of free and paid templates which can help in getting started quickly and working on any of the use-case scenario.
Great tool for building internal Wiki
Notion - Multipurpose tool that delivers
Easy to Use out of the Box
Notion: The project manager you should've always had
Notion: great for project management!
The most flexible tool i've ever seen
I personally use for studies, to plan my activities during my day-to-day, i think it's the first tool that really helps me be organized and stop procastinate on hobies or personal projects that i want to build.
- Turning a basic spreadsheet (I have countless of those scattered around when researching subjects) into a database with views and filters, in a clean layout.
- Embedding interactive tables inside a document (no duplication of information required)
- Clean and friendly minimalistic styling
- No additional steps required: everything you write is "live". You only have to decide whether to make a doc public or not
Follow your content from ideation to publication!
Using Notion at a Small but Scaling Statup
Notion is not as great as a task management system.