All-in-one tool for a knowledge base, task management, and planning
When we talk about Notion, I love to use the book analogy. Notion is like a page that is easy to manage thanks to the block content. We …
Starting at $5 per month per user
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What is Notion?
Notion aims to present users with an all-in-one workspace — for notes, tasks, wikis, and databases, from Notion Labs in San Francisco.
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Popular Features
- Mobile Access (18)9.393%
- Task Management (20)9.292%
- Document collaboration (21)8.383%
- Search (21)7.777%
Reviewer Pros & Cons
Pricing
Personal Pro
$48
On Premise
per year per user
Team
$96
On Premise
per year per user
Enterprise
Custom
On Premise
Entry-level set up fee?
- No setup fee
For the latest information on pricing, visithttps://www.notion.so/pricing
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Starting price (does not include set up fee)
- $5 per month per user
Features
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Product Details
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- Competitors
- Tech Details
- FAQs
What is Notion?
Notion blends everyday work tools into one. Use cases might include a product roadmap, a company wiki, meeting notes, and other use cases.
With Notion, they're all in one place, and customizable to meet the needs of any workflow. It is designed to be a workspace for teams, or entire companies. The goal with Notion is to make it possible for everyone to shape their tools to suit the use case.
Notion features:
Notion can be pre-configured with a wide array of templates to meet various use cases. Many templates are free, and others are available for a one-time fee. Notion can also be customized by hand using a drag-and-drop workflow builder. Everything appearing on a Notion page is a block. These blocks allow users to add various kinds of content, like text blocks, checklists, graphs, etc., without needing to code.
Notion is a hub for asynchronous communication. Collaborative docs make everything go faster. Notion helps users to never miss a message, always know what's next, and edit docs without stepping on each other's toes.
Notion can be tried free, and is available on a perpetually free plan for personal use. The Notion Enterprise plan includes additional security and access features (e.g. user provisioning, audit log, SAML SSO, unlimited version history), as well as a dedicated customer success manager for entities with more than 100 seats.
With Notion, they're all in one place, and customizable to meet the needs of any workflow. It is designed to be a workspace for teams, or entire companies. The goal with Notion is to make it possible for everyone to shape their tools to suit the use case.
Notion features:
- Web, desktop, & mobile apps
- 40+ block content types
- 50+ starter templates
- Wikis, docs, & notes
- Databases with rich property types
- Table, list, calendar, kanban board, gallery, & timeline views
Notion can be pre-configured with a wide array of templates to meet various use cases. Many templates are free, and others are available for a one-time fee. Notion can also be customized by hand using a drag-and-drop workflow builder. Everything appearing on a Notion page is a block. These blocks allow users to add various kinds of content, like text blocks, checklists, graphs, etc., without needing to code.
Notion is a hub for asynchronous communication. Collaborative docs make everything go faster. Notion helps users to never miss a message, always know what's next, and edit docs without stepping on each other's toes.
Notion can be tried free, and is available on a perpetually free plan for personal use. The Notion Enterprise plan includes additional security and access features (e.g. user provisioning, audit log, SAML SSO, unlimited version history), as well as a dedicated customer success manager for entities with more than 100 seats.
Notion Videos
Notion Training: The Basics
Setting up Notion for remote work
Build a team notes & docs database in Notion
Types of content blocks
Notion Competitors
Notion Technical Details
| Deployment Types | On-premise |
|---|---|
| Operating Systems | Windows, Mac |
| Mobile Application | Apple iOS, Android |
Frequently Asked Questions
Notion aims to present users with an all-in-one workspace — for notes, tasks, wikis, and databases, from Notion Labs in San Francisco.
Notion starts at $5.
Reviewers rate Device sync highest, with a score of 9.9.
The most common users of Notion are from Small Businesses (1-50 employees).
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Community Insights
TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!
- Business Problems Solved
Notion has proven to be a valuable tool for various use cases across different industries. For instance, it serves as a course management tool for university guest professors, allowing them to organize and publish course content in an accessible and flexible manner. This enables students to easily access all the necessary materials and enhances the professor's ability to deliver information effectively.
In addition, teams of writers, editors, and content managers have found Notion to be an exceptional platform for managing content creation and collaboration. By utilizing Notion, these teams are able to seamlessly share and edit content, resulting in improved efficiency in project execution. The ability to transfer content between team members effortlessly has become a significant advantage in ensuring smooth workflow and timely completion of tasks.
Furthermore, multiple departments within companies, such as Product, Research & Development, and Solutions teams, rely on Notion to create, manage, and store content specific to their needs. This centralized location allows each department to easily access relevant information without the hassle of searching through multiple repositories or notes. The flexibility of Notion and its feature set, including task tracking and relational databases, have greatly improved project management capabilities and note-taking efficiency.
Moreover, individuals find great value in using Notion as a note-taking app that facilitates team communication and client meetings while also keeping track of important information. Its simplicity in design and beautiful writing experience attract users who appreciate its user-friendly interface supporting various media types.
Additionally, startups have embraced Notion as a means to centralize meeting minutes, note-taking, company information, and process documentation. By consolidating all this information onto one platform, startups ensure that crucial information is easily accessible and organized.
Overall, Notion proves invaluable in providing a comprehensive solution for tracking meeting notes, spreadsheets, events, and other documents necessary for effective project management and organization. Its versatility extends far beyond simple note-taking, making it an essential tool for custom project management systems, CRM systems, task management systems, and more.
Attribute Ratings
Reviews
(1-25 of 27)Companies can't remove reviews or game the system. Here's why
December 27, 2023
All-in-one tool for a knowledge base, task management, and planning
When we talk about Notion, I love to use the book analogy. Notion is like a page that is easy to manage thanks to the block content. We can arrange those blocks based on our needs, and also, we can have a full search across other pages.<br><br>We basically use it for our internal documentation, like the HR handbook, to explain how the recruitment and onboarding process goes and technical documentation about our software development process. But when you're familiar with the <a href="https://www.notion.so/guides/types-of-content-blocks" target="_blank" rel="nofollownoopener">Database block Type</a>, you can turn Notion into anything. For example, some departments use Notion as task management because the database block type can be viewed using Kanban, Calendar, or Timeline view. You can always look for inspiration on how to use Notion from their <a href="https://www.notion.so/Notion-Template-Gallery-181e961aeb5c4ee6915307c0dfd5156d" target="_blank" rel="nofollownoopener">Template Gallery</a>.<br><br>Another cool feature is the sharing options. You can easily manage other users to view only, comment, or edit on specific pages.
October 26, 2023
The One Content Management Product to Rule them All
Notion is currently being used across the majority of our Product, Research & Development, and Solutions teams. It allows us to seamlessly create, manage, and store multiple different forms of content specific to each department in one easily accessible location. Prior to Notion we used to have several privately owned instances of knowledgebase repositories, notes, Google Docs/Sheets, etc. that were impossible to query for the information we needed.
August 16, 2023
Notion is a practical and versatile tool that allows us to easily organize the activities of the work team.
Score 8 out of 10
Vetted Review
Verified User
Notion is a powerful tool that allows us, in a single access point, to manage all aspects of the execution of each project that we carry out with our staff, with the aim of increasing efficiency and delivering the product in the time offered to our customers. In Notion, all project work is managed interactively, with effective schedule organization for deliverables, saving us time and keeping budget on schedule.
July 04, 2023
I love Notion
Score 10 out of 10
Vetted Review
Verified User
Notion is the most flexible project management/note taking do it all program I have used. It combines note-taking with the ability to assign tasks, build out project management, and use some excel format formulas all in one application. It is truly a well-thought-out flexible platform. They keep adding new features which make the product even more robust.
Score 8 out of 10
Vetted Review
Verified User
Notion is a versatile and convenient software for note taking and general organization. In my company we've used it to implement a Kanban methodology and keep track of different meetings in the week, plus having a centralized point to access important documentation that is presented better here than in a word document.
Positives
Negatives
Positives
- All device sync: whether you use Notion on your laptop or on your phone, the content you create is automatically updated and available on all devices.
- Notion API: The software distributes documentation to connect your Notion content via an API to other services you might use.
- Tutorials and templates: Notion comes with default templates that you can use to create pages suited to certain needs. The Notion webpage also has different tutorials to become a power user easily and quick.
Negatives
- Free use limit: Notion allows users limited access to premium features by counting the "blocks" used by the user. The problem is that there isn't a clear definition of what are "blocks" and how are they measured.
- Random freezes: When changing between Notion and other apps on my laptop, it would freeze and show a blank screen for a couple of seconds to a minute.
May 27, 2022
Versatile project management software!
The major business problem Notion addresses are being able to communicate information and resource lists to our external members/students in an efficient and visually-appealing manner. Another major business problem is being able to communicate and amass other information to be used internally. All this can be done in Notion without building a website. Notion is used almost every day by our coworkers and members.
May 19, 2022
So easy to collab!!
Score 9 out of 10
Vetted Review
Verified User
We use it for working in projects where we all need to collaborate and sync in real time with a global team. It helps us coordinate efforts and assign work to each member while also tracking progress and goal setting. We are a 30 person multidisciplinary organization and develop technology solutions for small and medium enterprises.
May 11, 2022
Notion - flexible, fast, but sometimes too much
My org uses Notion as a collective knowledge-base, wiki, and brainstorming tool. Each dept keeps track of their ways of working as well as project tracking, interview tracking, and product specs. It's a very flexible, collaborative workspace-- you can use it as a kanban board, a regular to-do list. You can embed documents, Figma files, YouTube videos and other multi-media content to share your ideas.
May 04, 2022
Notion is like the bible for companies
Notion is a great tool to save and organize all important information about work processes & material, company information, etc. It solves the issue of having a million different files, saved in different places and employees accessing outdated information or work materials. Notion is the place to go if you need more information about a certain topic if you look for a specific file or want to learn more about a work process. We use it in our company by creating different workspaces for each team or topic, giving access to those to who it is relevant.
Sometimes there is an overwhelming amount of projects running at the same time, Notion has helped me and my team get a clear view of all projects we have on going, have flexible views, get details on pending tasks and know who is doing what.
April 28, 2022
All in one note-taking and management tool
Notion is a great tool to organize your notes, tasks, and information. Notion can be used as both a personal and business task management and collaboration application, internal webpages and knowledge bases can also be created with the help of Notion, which is great in task management and can be shared with all the team members using the collaboration tools.
March 23, 2022
Great tool for building internal Wiki
Score 8 out of 10
Vetted Review
Verified User
2 years ago I started using Notion to structure my personal notes and materials. However, I now use it already in working processes with colleagues as an inner wiki, if we are free in the choice of instruments. This is an excellent tool for creating a related database with fields that can be expanded at any time.
December 13, 2021
Notion - Multipurpose tool that delivers
Custom project management system. Custom CRM. Custom Task Management System. Custom Podcast Management System and much more.
Training and Information management for internal team.
Training and Information management for internal team.
November 30, 2021
Easy to Use out of the Box
Notion helps [me] and my colleagues track meeting notes, spreadsheets, events, and other documents in a comprehensive one-screen platform. It's been much more coherent to manage projects and efforts than Google Docs since it has a nice sidebar directory and easy-to-organize sections. Anyone can use Notion very quickly, there isn't a large effort needed to train or learn about it, it's usable out of the box for any teammate at any level.
November 30, 2021
Notion: The project manager you should've always had
We use Notion for a variety of purposes. Our company OKRs, personal OKRs, project management, directory, employee handbook, requesting days off, etc. It's our home base for all aspects of our company. Notion is really helpful for storing all of our HR-related items and is a great place for us to host things like time-off requests.
November 04, 2021
Notion: great for project management!
I think it is only used in my department, not sure about the entire organization. We use it as a place to collaborate and store files. It has a lot of features that make it useful for project management and planning. Personally, I use it to store my notes and compile my research for others to access.
October 27, 2021
The most flexible tool i've ever seen
Usually Notion is used as a personal tool for documentation, todo lists, organize each one activities, some of my colleagues use it for keep notes of a meeting with a client or a solution review for a new feature on the product we are working.
I came aware of Notion when preparing for a complete update of my course material as a university guest professor. In this capacity, I share from experience as consultant in the construction industry and bring this into the broader subject of "Building Information Modelling" (BIM). As the previous course has evolved from a Bachelor to a Master's Course, I needed to rethink the whole course content and structure.
While I had been planning to write a course text, I was initially reluctant on how to organise and publish it. Having had experience with traditional documents mostly (Word and LaTeX), those were the first attempts, but as the main concept of BIM is situation in digital transformation of the industry, I felt I could do better.
After a series of tests with a variety of dedicated writing tools (e.g., Scrivener), a blog-oriented writer tool (MacJournal) and some preliminary tests with Markdown platforms (Gitbook, Docsify, ...), I discovered Notion. And it had the incredible balance just right between an accessible Markdown-style writing environment, an open flexible structure (pages in pages) and integrated tables with database behaviour, this fit really well.
So its main use for me are in the form of a course (wiki-style) and as knowledge management. Being able to embed interactive content and having no barrier between writing and online publishing, I decided to adopt Notion for this purpose.
While I had been planning to write a course text, I was initially reluctant on how to organise and publish it. Having had experience with traditional documents mostly (Word and LaTeX), those were the first attempts, but as the main concept of BIM is situation in digital transformation of the industry, I felt I could do better.
After a series of tests with a variety of dedicated writing tools (e.g., Scrivener), a blog-oriented writer tool (MacJournal) and some preliminary tests with Markdown platforms (Gitbook, Docsify, ...), I discovered Notion. And it had the incredible balance just right between an accessible Markdown-style writing environment, an open flexible structure (pages in pages) and integrated tables with database behaviour, this fit really well.
So its main use for me are in the form of a course (wiki-style) and as knowledge management. Being able to embed interactive content and having no barrier between writing and online publishing, I decided to adopt Notion for this purpose.
March 04, 2021
Follow your content from ideation to publication!
We use Notion as a platform to manage content from ideation to draft to editing to publication. We are a team of writers, editors, and content managers that are creating marketing and educational website content. Notion facilitates the content moving between each member of the team for their specific portion of the project. It operates in the way we wish Google Docs did!
January 05, 2021
Using Notion at a Small but Scaling Statup
[Notion] is currently being used by the whole company as our source of truth and wiki.
December 24, 2020
Great Notion
Notion is being used in many ways in my daily workflow. Including but not limited to project tracking, research, resourcing, issue resolution and notes. It has provide a centralized workspace and dashboard for workflow items. Features such as task tracking and relational databases are a strong suite of Notion that make it a go to application.
I use Notion to organize my company notes as well as ongoing project tasks. I am the sole user/department. Notion helps me to track all of my notes in one easy place.
December 21, 2020
Notion adapts to the way your brain works
Notion is used by our product management department. We use it to document and surface research insights, track product feature discovery and delivery, communicate progress to stakeholders, and document strategies and other notes.
December 11, 2018
My favorite piece of software
We are using it within the design team as a place to collaborate, manage tasks, share knowledge and take notes. It solves our previous problem of having all sorts of things spread out across multiple platforms.
November 18, 2018
The best comprehensive task tracker and collaborative platform
This is the tool that my organization uses for the bulk of our team and client communication outside of email and Slack threads. It is our note taking app that we use to help manage client meetings and keep the internal teams cognizant of what is going on and what was said in the client meetings.