Name: Official Records
Author: NewVision Systems

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Official Records Management is a solution provided by Catalis that aims to digitize and streamline the management of official records. It is designed to cater to businesses of various sizes, including courts, government agencies, legal professionals, land record offices, and public record offices. According to the vendor, Official Records Management offers a range of features and functionalities to enable efficient and accurate document recording, indexing, and verification processes, while also providing convenient access to official records for citizens.

## Key Features

**Touchscreen In-Court Processing**: According to the vendor, judges can efficiently manage their cases using a single touchscreen interface, potentially improving productivity and reducing manual processes. This feature enables real-time access and updates to case information, enhancing communication between judges and court staff.

**Seamless Integration**: The vendor claims that Official Records Management seamlessly integrates with existing software, potentially eliminating the need for manual data entry and enhancing efficiency. This feature aims to promote collaboration and communication between different departments within the court.

**Robust Data Management**: According to the vendor, courts can maintain and review historical court records using the built-in document management capabilities of Official Records Management. This feature provides a secure and centralized repository for storing and indexing official records, potentially reducing errors and improving accuracy.

**Public Access**: The vendor states that Official Records Management allows the public to independently access delegated case information, potentially reducing the workload on court staff. This feature aims to enhance transparency and enable interested parties to easily search, download, and purchase record copies.

**Automated Indexing and Redaction**: According to the vendor, this feature automates the indexing and redaction processes, potentially enhancing the accuracy and efficiency of recording unstructured data. It aims to save time and effort by reducing the need for manual indexing and redaction tasks, while also improving data security and privacy.

**Mobile Capabilities**: The vendor claims that users can conveniently access and review official records on their mobile devices, providing flexibility and convenience. This feature aims to allow court staff to access records when and where they need to, facilitating remote work and collaboration.

**Batch Process**: According to the vendor, Official Records Management enables court staff to process documents and records in batches, potentially saving time and effort. This feature aims to streamline the handling of large volumes of documents, improving efficiency and reducing manual workload.

**Configurable Roles**: The vendor states that this feature allows court staff to designate role functions and editing abilities to fit their specific needs. It aims to enhance security and control by assigning appropriate access and permissions to different user roles, offering flexibility in adapting the solution to the unique requirements of each court.

**E-Serve Functionality**: According to the vendor, Official Records Management enables courts to serve court documents digitally through a convenient e-Serve feature. This feature aims to reduce reliance on traditional paper-based processes, potentially improving efficiency and reducing costs associated with physical document delivery.

**Fee Calculations**: The vendor claims that Official Records Management automatically calculates filing fees using an integrated payment feature, potentially eliminating the need for manual calculations. This feature aims to provide accurate and consistent fee calculations, simplifying the fee payment process for court users and improving financial management.

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What is Official Records?