OmniFocus

OmniFocus

Score 8.9 out of 10
OmniFocus

Overview

What is OmniFocus?

OmniFocus is a project management platform for iOS: Mac, iPad, and iPhone. It has features such as task management, Siri capture, and workflow automation.
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Recent Reviews

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Popular Features

View all 18 features
  • Task Management (12)
    10.0
    100%
  • Mobile Access (12)
    9.9
    99%
  • Scheduling (10)
    9.9
    99%
  • Resource Management (7)
    7.0
    70%

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Pricing

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Web Add-On Subscription

$4.99

Cloud
per month

Cross-Platform Subscription

$9.99

Cloud
per month

OmniFocus 3 Standalone (Mac only)

$49.99

Cloud
per month

Entry-level set up fee?

  • No setup fee

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting / Integration Services
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Features

Project Management

Project management software provides capabilities to streamline management of complex projects through task management, team collaboration and workflow automation

7.9Avg 7.7

Professional Services Automation

Features that support professional services organizations

2.7Avg 7.7
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Product Details

What is OmniFocus?

OmniFocus is a project management platform for iOS: Mac, iPad, and iPhone. It has features such as task management, Siri capture, and workflow automation.

OmniFocus Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationApple iOS, Android

Frequently Asked Questions

OmniFocus is a project management platform for iOS: Mac, iPad, and iPhone. It has features such as task management, Siri capture, and workflow automation.

Reviewers rate Task Management and Support for Agile Methodology highest, with a score of 10.

The most common users of OmniFocus are from Small Businesses (1-50 employees).
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Comparisons

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Reviews and Ratings

 (32)

Attribute Ratings

Reviews

(1-3 of 3)
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January 17, 2020

Limited use cases, but it's the best if it fits.

Verified User
Account Manager in Marketing
Education Management Company, 11-50 employees
Score 10 out of 10
Vetted Review
Verified User
Use Cases and Deployment Scope
OmniFocus is the best individual task manager out there. However, it is NOT suitable for use across teams. It doesn't support multiple users, and it only runs on Apple hardware. While that makes it limited, and a poor choice for teams, it offers a more robust feature set than any other to-do style application.
Pros and Cons
  • It doesn't get bogged down or confusing, even with hundreds or thousands of tasks.
  • Custom perspectives are superior to competitors' "saved searches."
  • The mobile app is just OK, but there are several missing features, and some things require a lot of taps.
  • There's no support for teams.
Likelihood to Recommend
If someone is in the Apple ecosystem, it's the best choice. Far beyond a simple task manager, OmniFocus is the only software I've found that can reliably track every aspect of one's life. If I want anything in my life to be different than it currently is, there's a place for it in OmniFocus.
OmniFocus Feature Ratings
Project Management (9)
36.666666666666664%
3.7
Task Management
100%
10.0
Gantt Charts
N/A
N/A
Scheduling
50%
5.0
Workflow Automation
40%
4.0
Support for Agile Methodology
N/A
N/A
Support for Waterfall Methodology
N/A
N/A
Document Management
20%
2.0
Email integration
50%
5.0
Mobile Access
70%
7.0
Professional Services Automation
N/A
N/A
Return on Investment
  • The value is inestimable. I couldn't live without it.
  • OmniFocus is the only system that I can 100% trust, so it gives me peace of mind.
Alternatives Considered
OmniFocus is the most robust. Some criticize OmniFocus for focusing too much on task organization and not enough on task execution, and that may be valid depending on one's use-case. However, if you ever find things slipping through the cracks and unable to trust your system, give OmniFocus a try. Keep in mind there's a learning curve.
Support Rating
10
OmniFocus has excellent user forums. They're active as well as mature, since the product has been around for years. I've never needed to actually contact customer support because OmniFocus is popular enough that I've always been able to find an answer in the forums, or in an article, or in a YouTube video.
Other Software Used
January 13, 2020

OmniFocus a great tool for GTD followers

Ryan Stasel | TrustRadius Reviewer
Ryan Stasel
IT Operations Manager
University of Oregon: School of Journalism and Communication (Higher Education, 1001-5000 employees)
Score 9 out of 10
Vetted Review
Verified User
Use Cases and Deployment Scope
I'm the primary user of OmniFocus within my org. I use it daily to keep track of tasks, projects, and overall my time and task management during the day. As someone that read "Time Management for System Administrators" years ago (and reread since) and "Getting Things Done," it's been an enormous boon to my time management during the days/weeks.
Pros and Cons
  • Task management
  • Syncing to mobile and other computers
  • Learning curve is a little higher than some basic task tools.
  • Cost is a little high given some "free" tools that are available (Microsoft Tasks is looking more and more appealing).
Likelihood to Recommend
For those that are Mac users and iOS users, I recommend OmniFocus regularly if they have the budget to cover it. It's a great tool, and I use it daily. The biggest hurdle isn't the software, but getting in the habit of using it. This is true for ANY task/time management, even on paper.
OmniFocus Feature Ratings
Project Management (14)
23.571428571428573%
2.4
Task Management
90%
9.0
Resource Management
90%
9.0
Gantt Charts
N/A
N/A
Scheduling
70%
7.0
Workflow Automation
N/A
N/A
Team Collaboration
N/A
N/A
Support for Agile Methodology
N/A
N/A
Support for Waterfall Methodology
N/A
N/A
Document Management
N/A
N/A
Email integration
N/A
N/A
Mobile Access
80%
8.0
Timesheet Tracking
N/A
N/A
Change request and Case Management
N/A
N/A
Budget and Expense Management
N/A
N/A
Professional Services Automation (1)
N/A
N/A
Integration with accounting software
N/A
N/A
Return on Investment
  • For me, it's been a great ROI. I get more done and spend less time every morning wondering, "what was I going to do today?"
Alternatives Considered
Part of O365 is the Tasks application, which is "free" with O365 and does a lot of essential task management. Yes, it's very basic. Yes, it's basically "To-do," but it works quite well. Omnigraffle does everything better, and more thoroughly, but at a higher initial cost. If your workplace provides O365 for "free," however, I would suggest starting with Tasks and moving to OmniFocus if/when you need more functionality.
Support Rating
9
OmniFocus has great support. They're fast to respond, and make excellent products. I am not sure I've ever had to ask them for support for OmniFocus, I don't believe, so I can't speak to support around it specifically.
Other Software Used
December 25, 2019

OmniFocus overview from a small business/personal perspective

Brian Bliss | TrustRadius Reviewer
Brian Bliss
Freight Agent | Transportation Broker | Truckload Broker
Armstrong Transport Group (Transportation/Trucking/Railroad, 1-10 employees)
Score 8 out of 10
Vetted Review
Verified User
Use Cases and Deployment Scope
As a small business owner, I use OmniFocus for general planning and organizing of projects and ideas for both business and personal. It allows for the organization of various project types and allows you to tie specific contexts to each of them. It also allows you to coordinate projects and tasks in a way that is helpful in terms of if it is a single project or something done in parallel or sequentially.
Pros and Cons
  • Brainstorming
  • Project planning
  • The initial setup can be a little cumbersome.
  • Mobile integration is lacking.
Likelihood to Recommend
I think OmniFocus does a nice job in the area of brainstorming and getting projects and ideas out of your head and into a usable form. Depending on the extent of your project, OmniFocus could be a good help for some initial organization of your thoughts and ideas. For some, it might be overkill and something more straightforward like Todoist or Drafts might do the trick.
OmniFocus Feature Ratings
Project Management (14)
26.428571428571427%
2.6
Task Management
100%
10.0
Resource Management
80%
8.0
Gantt Charts
N/A
N/A
Scheduling
70%
7.0
Workflow Automation
N/A
N/A
Team Collaboration
N/A
N/A
Support for Agile Methodology
N/A
N/A
Support for Waterfall Methodology
N/A
N/A
Document Management
N/A
N/A
Email integration
N/A
N/A
Mobile Access
70%
7.0
Timesheet Tracking
N/A
N/A
Change request and Case Management
N/A
N/A
Budget and Expense Management
50%
5.0
Professional Services Automation (4)
N/A
N/A
Quotes/estimates
N/A
N/A
Invoicing
N/A
N/A
Project & financial reporting
N/A
N/A
Integration with accounting software
N/A
N/A
Return on Investment
  • It has been a good tool for my intended purpose (capturing ideas and project roadmaps).
Alternatives Considered
I initially liked how OmniFocus was set up, but over time have gone back to a combination of Evernote and Todoist/Drafts for my daily organizing. This has been strictly from an ease of use and functionality perspective.
Support Rating
8
I have not had to call support for this product, so I don't really have any specific experience in that regard. I guess the good news is that the product has worked as advertised, so I haven't needed the support!
Other Software Used
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