OneNote

OneNote

About TrustRadius Scoring
Score 8.3 out of 100
OneNote

Overview

Recent Reviews

OneNote Review

7 out of 10
December 05, 2019
I use OneNote mainly for copying web addresses and articles into one location. I have multiple tags all for different uses. I find that …
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Awards

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Popular Features

View all 13 features

Document collaboration (50)

8.7
87%

Performance (46)

8.6
86%

File search (48)

8.5
85%

Device sync (51)

8.5
85%

Reviewer Pros & Cons

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Video Reviews

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Pricing

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Microsoft OneNote

Free

Cloud

Entry-level set up fee?

  • No setup fee

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting / Integration Services

Features Scorecard

File Sharing & Management

8.4
84%

Cloud Storage Security & Administration

8.0
80%

Cloud Storage Platform

8.6
86%

Product Details

What is OneNote?

Microsoft's OneNote is a digital note-taking app, supporting photos, annotating, web page clipping, emailing, and synchronizing notes across devices.

OneNote Competitors

OneNote Technical Details

Deployment TypesSaaS
Operating SystemsUnspecified
Mobile ApplicationNo

Comparisons

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Frequently Asked Questions

What is OneNote?

Microsoft's OneNote is a digital note-taking app, supporting photos, annotating, web page clipping, emailing, and synchronizing notes across devices.

What are OneNote's top competitors?

Evernote are common alternatives for OneNote.

What is OneNote's best feature?

Reviewers rate Storage Reports highest, with a score of 9.

Who uses OneNote?

The most common users of OneNote are from Mid-sized Companies (51-1,000 employees) and the Information Technology & Services industry.

Reviews and Ratings

 (788)

Ratings

Reviews

(1-25 of 66)
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Score 9 out of 10
Vetted Review
Verified User
Review Source
  • Creating separate tabs and sub-tabs to help organize
  • The ability to copy and link pages to be shared with other members (even without OneNote access)
  • The ability to share Notebooks with groups within the department
  • Creating and editing tables could be improved. Would be helpful if rows could be hidden in tables
  • The table's copy & paste options are cumbersome, often resulting in incorrect cell placement
Score 6 out of 10
Vetted Review
Verified User
Review Source
  • It has Notebooks and sections and then individual notes allowing organisation.
  • They are multi-format - Pictures, words, formatting and can move things around the page.
  • The information is accessible both online and offline once synced to the computer (Windows 11).
  • It has image searching.
  • It would be helpful to be able to work with multiple notes at the same time.
  • Search isn't always perfect.
  • It'd be great to be able to edit the order that the notes are in based on a specific format (date/name/format etc).
Score 10 out of 10
Vetted Review
Verified User
Review Source
  • Autosave feature saves as you go so you never lose work.
  • Tags are really helpful. Note things as you go and access them later with Find Tags.
  • OneNote works with Outlook so you can email pages directly from a notebook.
  • Create tasks that sync with Outlook.
  • I would like to have more Word formatting options available.
William (Matt) Wood | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Review Source
  • Organization of notes in a simple and segmented way
  • Tagging of content/notes that needed to be addressed/reviewed
  • Sharing and collaborating notes with other team members
  • Integrations with other external platforms
  • The lack of dynamic elements that could be included in the notes
  • More advanced features such as linking, full page elements, embeds, etc.
Score 9 out of 10
Vetted Review
Verified User
Review Source
  • This is good at capturing multiple sources of input - drawings, web clippings, graphics, and others. This enables you to enrich your notes with any and all relevant content, without necessarily needing to remember where it came from.
  • Share the notes with my colleagues.
  • Ability to save audio notes.
  • Ability for my colleagues to update the notes.
  • SSL handling.
  • feature for my colleagues/team members to update the notes.
  • Dev tools all should be based on the eclipse side
Jill Liegghio | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Review Source
  • OneNote provides a safe space for data storage. If you’re someone who needs to write things down, this is a much safer replacement.
  • It allows data to be well organized in pages, sections and sub-sections.
  • You’re able to send notes to attending via email with a simple click.
  • You can create shared note books for collaborative data sharing.
  • Shared notebooks can be added to your personal notebook with real time syncing.
  • You can add links to frequently used sites that can be accessed with a click.
  • Your OneNote books are backed up into the cloud and can be accessed through mobile devices.
  • It has a cool new feature for simple math that will calculate formulas when typed into a page.
  • The cloud version of the software - which can be added to Teams sites has limited features and isn’t as easy to navigate. It would be great if this version had more features.
  • You can create templates for recurring notes - like meetings. However, saving something as a template is not easy to find in the software. I always have to look this up on the internet.
Justin Harbin | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Review Source
  • Fully integrated into the Onedrive for Business suite, so the transition is smooth if you are familiar with these products.
  • Clear tracking of collaborative work, including version tracking.
  • Can experience breakdown when collaborating with others who have a OneDrive account that is not a Business account - some faculty members had trouble logging in properly when the notebook was shared.
  • We often use a template to start collaboration on design, and the current version of the product lacks this feature to quickly and easily set up a notebook (there are workarounds)
Gavin Scott-Miller | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Review Source
  • Cloud Syncing. It is great to just open the app on any computer or phone and have everything you need right there
  • Outlook integration. It is really easy to take notes from meetings and sync right to the calendar, as well as sync todos with outlook
  • Flexibility. Its really nice to be able to use OneNote however best suits you. You can create templates for these as well
  • Task management (it would be nice for one note to be able to send notifications to your device)
  • Integrations with other services (Ifttt, etc.)
  • It would be great for the iPhone application to support drawing
Score 7 out of 10
Vetted Review
Verified User
Review Source
  • It's great that I can use it on Android, Apple, and Windows devices. It syncs perfectly with phone, desktop so i can access any information anytime.
  • The user interface is simple and thought out. Very user-friendly.
  • You can take notes - you can draw or write or record your voice in the middle of your notes as you wish.
  • It allows you to link different pages, add calendar, add notes, create templates, and save them.
  • It can add some formatting options, like headers, dark mode, and some organizing features which are included on the desktop app.
  • It doesn't have Integration with Google calendar & Gdrive.
Score 10 out of 10
Vetted Review
Verified User
Review Source
  • Accessibility and easy to collaborate.
  • One place to store all the documents, pictures.
  • 5GB free space storage.
  • Easy to organize and saves lot of time in finding the files and sorting them.
  • More free space storage can be provided when compared with other competitors like Google.
  • UI can be improved little better.
  • Activity log feature can be integrated to track the changes happening on a folder lever.
  • Machine learning feature integrating natural processing language to find the files.
December 05, 2019

OneNote Review

Jeff Henkel | TrustRadius Reviewer
Score 7 out of 10
Vetted Review
Verified User
Review Source
  • OneNote is a great tool for storing ideas that can be accessed for future use.
  • OneNote works great for storing "how to's" about workflow and work ideas that I don't use often. I don't have to worry about remembering where it is or how to do it.
  • OneNote is an excellent tool for having all you want or need in one place. I use it for both personal and work.
  • Since I use Office 365, I sometimes have difficulty with the sync feature. It doesn't always seem to sync immediately between the desktop and the cloud versions.
  • Sometimes the different types of ways to save a web page or document don't display properly. It may be the difference between the desktop and the online Office 365 versions.
Score 10 out of 10
Vetted Review
Verified User
Review Source
  • Creating task lists and daily notes that can link to Outlook.
  • Generating collaborative content that is easy to search and edit.
  • Creating "live" work instructions that can be updated and maintained.
  • Creating basic wireframes and prototypes for software development.
  • The table editing tools are too simplistic and lack the features found in other Office products.
  • Some content loses its rich text formatting when being pasted into OneNote. A workaround is to paste the content first into Outlook or Word and then copy/pasting that into OneNote.
  • Microsoft is moving away from a local install of OneNote, which means notebooks have to be in the cloud in Office 2019. This will actually reduce the usefulness of OneNote in some environments and opens the door to competitor products.
  • Update: Microsoft has now announced that it will continue to support OneNote 2016 through 2023. https://techcommunity.microsoft.com/t5/Office-365-Blog/Your-OneNote/ba-p/954922
Score 10 out of 10
Vetted Review
Verified User
Review Source
  • Integration with other Microsoft Office products.
  • Syncing between multiple accounts if needed.
  • Syncing between desktop and mobile applications.
  • The ability for multiple users to collaborate on the same notebook.
  • The software seems a bit heavy and takes up space, which seems normal for Microsoft software.
  • I have to re-enter my login information frequently to keep syncing between different computers and mobile applications.
  • The clip to OneNote tool is a good start but it would be nice to also have a small "sticky notes" type application that ties into OneNote.
Score 7 out of 10
Vetted Review
Verified User
Review Source
  • OneNote handles cloud sync across multiple devices extremely well. It syncs my notes between my Home computer, my work computer, my iPad, and my iPhone all without issue.
  • OneNote's system for organizing notes is very hierarchical which is beneficial if you think that way. Personally, I find it easy to organize my notes by Notebook, Section, and the headings for each entry, enabling a simple yet very well organized note taking system.
  • OneNote is also good at capturing multiple sources of input - drawings, web clippings, graphics, and others. This enables you to enrich your notes with any and all relevant content, without necessarily needing to remember where it came from.
  • OneNote could improve on its web clipping features. Evernote still beats it in terms of robustness, but OneNote is sufficient for most purposes.
  • OneNote could also improve on its tagging system. Its the other major way of categorizing notes, which Evernote uses to great effect, but OneNote de-emphasizes this in favor of a hierarchical ordering.
  • This is a silly point, but it drives me mad. OneNote's free-form editing on pages, meaning you can click anywhere and start editing makes for sloppier notes that aren't as well aligned. This could be an enjoyable feature for some, but for me, I like my pages orderly.
September 26, 2019

OneNote for Education

Amy Welsh | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Review Source
  • I love that OneNote syncs between all my devices, so no matter what - I am able to access my information.
  • The collaboration between myself and my students in invaluable. My students have instant access to my content, notes, etc.
  • As a department, we are able to share information almost instantly to collaborate even when we can't meet in person.
  • I would like to see the desktop version of OneNote continue to be supported.
September 10, 2019

OneNote is the one you need

Lukas Sundahl, MBA | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Review Source
  • It is so easy to organize your data by topic.
  • OneNote is user friendly and it can quickly be picked up by people who have never worked with OneNote before.
  • The features are very similar to other Microsoft Office products which makes using it and sharing with other employees simple.
  • It is an affordable way to group and organize company information.
  • It would be nice if OneNote had some more robust table features.
  • I would like to see Linked Notes with an improved way to connect to Excel.
  • OneNote could have more drawing tools added to make it that much better.
Score 9 out of 10
Vetted Review
Verified User
Review Source
  • OneNote is really intuitive, especially if you have used other Microsoft office products.
  • It allows you to organize your notes easily and in a way that is logical to the user. It makes it easy to have your notes in a way that makes sense to you, including multiple pages and tabs.
  • I really like that you are not just tied to text. You are able to use videos, images, audio and other forms of media or notes that you may have taken.
  • I love how easy it is to search through your previously written notes for information when you are going back through them
  • While I haven't experienced this directly, I know people have concerns regarding the security of OneNote. I don't think this is a dealbreaker if you have other security software.
  • I guess the mobile version could be better, but the desktop version is really great and its all I really use. OneNote really lacks any problems. It is a well-designed program.
Kaleb-John Loo | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Review Source
  • Sharing notebooks with anyone.
  • Sync account on any computer and access notes.
  • Easy to use interface allows for easy organization.
  • Shortcuts for linking.
  • Use of templates.
  • Different versions of OneNote have changes that take getting used to.
  • There is a difference between the OneNote Windows App and the OneNote program that seem restrictive.
  • There are things you can do in Word that it seems like you should be able to do in OneNote.
Score 10 out of 10
Vetted Review
Verified User
Review Source
  • Data Gathering - It is extremely easy and efficient to get information into OneNote. Outlook has a button to send emails directly to the program, there are browser add-ons to clip research, and you can print to OneNote from any program. Once in the program, filing the information into the right note/tab is a sinch.
  • It is not complicated. Several of my tech-challenged coworkers, use this program with ease. I even hear comments about how much they like it.
  • The styling and formatting options of the notes are limited.
  • Sizing an embedded spreadsheet is challenging.
  • Table columns auto size unnecessarily.
Score 9 out of 10
Vetted Review
Verified User
Review Source
  • OneNote is very easy to navigate and is user-friendly, and Notebooks within the application are convenient to share making it easy to scale to new users who are not familiar with the platform
  • I enjoy being able to house meeting notes, agendas and other collateral content for different projects and programs with both individual stakeholders as well as with different project team using different notebooks and sections.
  • I can use OneNote to share documents, edit files and collaborate with other stakeholders offline.
  • While OneNote is easy to use overall, sharing Notebooks with different stakeholders can be challenging and I often have syncing issues with notebooks that are shared with other users.