TrustRadius
Podio is a freemium cloud-based collaboration service that was founded in 2009 and acquired by Citrix in 2012. Podio supplies a web-based platform for organizing team communication, business processes, data and content in project management workspaces. Users can also select business apps from an online app store or build their own according to project needs.https://media.trustradius.com/product-logos/H7/7R/THTUERUPWEX0.PNGPodio is an excellent choice for small and mid sized companiesWe are using Podio ourselves as an CRM, as a tool to manage our buyer personas, a tool to collect and structure our content assets. We are implementing Podio for customers, mostly as a CRM, but also as content management tool and content curation tool. We are a small company and everyone is using Podio and the Podio iPhone app. As a CRM it is a good alternative for larger tools like SugarCRM and Salesforce because it is very easy to adjust to changing needs and requirements. What takes months to change in the other CRM's takes days in Podio.,Can be used for all kinds of business departments (HR, Finance, Development, Sales, etc) A big App Market Place with predesigned apps (free) Low Cost solution - High Flexibilty - Easy to use Podio is an open platform, it isn't difficult to connect with it or to build another interface for it,Automated workflows must be improved (now there are third party solutions) Podio workspaces should have the ability to (co) brand Faster data entry possibilities,9,With Podio it is more inviting for sales reps to keep their lead/account info up to date. In all other systems we tried, it just didn't work out Podio can be used for all kind of departments, no need for an expensive clutter of tools. Currently we are connecting Act-On with Podio; Podio is the CRM for sales reps, Act-On the marketing automation platform. This connection is going to be awesome.,,4,3,9,9,9,8Podio – a surprise on the Cheshire CatPodio is our magic toolbox for managing any kind of project and communication. Web based collaboration changed our business in the last two years. First, we worked internally with Podio to get more structured with ideas. Then, we dived into customer relation management and agile project management. That was the point, where other solutions felt stiffy, but Podio gave flexibility. Furthermore, Podio streamlined our communication and coordination of planning in many ways. Now, we are working with most of our customers within Podio, together.,If anything has to be tweaked or changed – in Podio you can do that in minutes! If you need high security and want the maximum possible transparency of what is shared to whom or who is allowed to see your data – Podio's concept of work spaces is great! Easy communication – get in contact with any team member or Podio user: chat, audio or video conferencing is just one click away! Work the way you want – in Podio it's easy to structure your data in Apps and to configure workflows that meet your personal needs.,More filter options for calendars. Customizable views for Relation fields. Full featured Podio mobile App for iPad. A customizable profile status – would love to work with Podio in silent mode (logged in while working, but "not available" for requests when in heavy work mode),10,First, we asked ourselves: "Why should we pay by month, when we can buy and pay once for something individually programmed that meets our needs by 100%?" Well, Podio is very personal and you can customize many functions and workflows in more ways, as you'll find in the market of comparable solutions. A custom programmed solution will be outdated before implemented. The price will be much higher than having a monthly fee for our team members. By the way, you don't have to pay for external members, i.e. customers or partners. Lessons learned: Podio was – and still is – one of our lowest IT investments ever! Project planning and delivery is now faster than ever, the number of customer more than before. Customer satisfaction is top. Our overall earnings went up!,Basecamp,bitrix24,breeze.pm,2,10,Implemented in-house,Change management was a big part of the implementation and was well-handled,10Podio means it when they say “Work The Way You Work”I customized a collaboration workspace in Podio for a distributed content marketing team. The entire team (8, at one point) used it for everything from CRM and client sign-up, to project and service management. Allowed to very effectively run a complex business In its simplest form, Podio is a very advanced web and mobile-based task manager. It allows one to assign tasks to others and be notified when those are complete. Tasks can be referenced to what it calls "apps" (more like modules, easy to modify). Once I learned I could customize and cross-reference these internal apps , I created an app called "Clients", "Deliverables", "Campaigns", and "Content Planner" (A comprehensive content calendar: blog, social, email, etc.). This allowed for project management of all deliverables for clients, from setups to ongoing marketing, bulk upload of deliverables and content calendar, and lots of other good stuff. Killed email, with its annoying CC's and ReplyAllsTeam communications happen within Podio, ideally within the comments space of the app (much like we do on social media). For instance, to follow up on an article draft for a deliverable due next week, instead of emailing the team member, I'd make a comment and “@ mention” the responsible person within the content unit. When they reply, the comments become a history for all team members to see. We could @ mention the graphic designer regarding an image needed and bring her into the conversation that way. This way of working reduced our internal email to practically zero. Lets one have a big picture, and also dive deep into details. Because of the way if works, if set-up correctly, One can have a calendar view of the work being done, or a task view, or table with progress indicators. A single point for all business info Podio can substitute your CRM software, project management, have custom modules suited to specific business needs, and integrate with outside SaaS tools. Did I mention it has great iPhone and Android mobile apps?,Tool is vastly customizable. They're not kidding when their tag line says: “Work the way you do” The mobile apps are top notch. One can even customize how much of the desktop functionality one wants in the mobile app! Eliminates the need for internal email. (This alone should be plenty good) Expedites communication about big ideas or menial tasks. Makes teams more agile.,Like a set of old-school Lego, you must know what you want to do with it before digging in. Just creating an account to “give it a try” won't do. This requires planning, and discipline to execute. As of the date of the review, some functions, like CRM fall a little short of dedicated SaaS solutions. A lot can be achieved, however, with API and outside extension. Again, as of date of review: No built-in task dependencies or Gantt chart functionality. Somewhere along the line we lost Google Apps integration, which was a great way to clean the inbox. One used to be able to create a Task from within a message, which in turn would include the body of the email message for reference. Calendar integration is convoluted. Global calendar, Workspace calendars. IT gets a little unwieldy to manage. Sharing with clients is impractical.,10,Increased productivity by reduced email, faster internal communication, clear tasks, deliverables and objectives. Very high rate of adoption due to ease of use and mobile app. Very powerful, expandable tool at very low cost (Free up to 5 users, or $9/month/user with unlimited external guest users),Trello,Basecamp,Zoho CRM,Asana,10Podio offers communication integration with few headaches.We initially tested Podio as a CRM and project management tool. Our choice was driven by the need to integrate these two functions as much of the information and communication retained at the lead/opportunity stage is needed later in the project lifecycle. Currently we are using Podio as an integrated CRM, project management, and knowledge base platform. We are currently using Podio for operations and marketing and may use it to interface with accounting in the future. Podio addresses the problem of tracking communication within the organization. The platform does a good job of breaking up into functional workspaces and keeping tasks and emails in order.,Podio is great for organizing and storing communication. The ability to break project into logical chunks and organize events vs deliverables vs contacts works well. The email in to app (bcc the app item) is absolutely key and makes the platform more valuable. Mobile access works well and makes it easy to find needed information on the fly. The ability to integrate external users into just the needed portions of the platform works well and is a great time saver. It reduces a great deal of duplication in setting up events and sending invites. Podio also manages notification well. Users can set the amount and form of notification they get on an individual basis and the daily summary works well.,The biggest issue with Podio is the confusion with contacts. Podio has multiple forms of contacts which can be confusing and impact functionality. For CRM external contacts can be used but they can't be customized as needed (grouped by organization, link to social profiles, etc). To address this creating a contacts app works but limits other functionality (seeing contacts as contacts from mobile, callouts in comments). Currently I am using the contacts as an app method but hope the developers will integrate this better in the future. The double edged sword of functionality vs simplicity falls a little against Podio as a platform. While many of the key functions are well thought out the inability to customize as needed can be frustrating. Coming from a traditional database (access, salesforce, etc) mentality the lack of data types and ability to customize is limiting. Mobile access can also be frustrating depending on the use. Podio has stated that they want the system to be live and interactive so having an offline version doesn't make sense. While that makes sense it can be a deal breaker for mobile users with spotty connections.,8,Podio is great for task assignment and tracking. The ability to enter and assign tasks from mobile and track their completion saves me several phone calls a day. Podio outdoes email as my go to place to search for information. The ability to forward emails into the system, organize by projects and contacts, and search it all saves considerable time and confusion. Podio has considerable potential to reduce overall admin time spent organizing information (filing, tracking, etc) The ability to keep a single record of a given piece of information without being tied to email vs file structure works very well.,,2,7The shortest and easiest path to social businessPodio is the shortest path to consolidating your spreadsheets, task and calendar management, cloud storage and project management all together within days. Cheaper and way simpler than Salesforce and way more capable than Basecamp and the like. Podio adapts you, not the other way around. It is not a pre-written software for collaboration (Yammer), but a platform where users create their own modules without having to code or understand databases. Podio allows you to bring 3rd party vendors, clients and employees collaborate on their own domain (Workspaces) without having to worry about confidentiality There is an App Store where you can simply install workspace templates created by others and start getting things done instead of spending weeks on design, you can always customize your apps as you move on.,Podio app on iOS is very capable, but on Android it is lagging behind. Advanced, multistep, field calculations are harder to implement compared to the rest of the setup. User management is handled via Workspaces, which is different than Salesforce.com or similar platforms, it can be both an advantage or a disadvantage based on your workflow.,10,We are able sync offices, vendors, and more importantly clients on multiple timezones; eliminating email chains, voicemails and a lot of meeting / catch up hours Podio made it faster for our clients to make decisions between their distributed stakeholders, which increased client retention rate and customer lifetime value for us There is a transition period between the conventional synchronous working (communication by phone, conference calls etc) to asynchronous working (social business, cloud storage), this transition period needs to be planned in advance and users need training both on the platform and the new way of working,6,10Podio...Facebook for BusinessAs a seasoned IT professional responsible for developing business critical applications for a wide variety of industries I have a keen interest in new and innovative solutions for legacy and "new economy" companies. Like many other "grey beard" IT professionals, I have embraced the web based migration of all things IT. Just as we experienced in the 1980's and 90's as we transitioned from Main-Frames to PCs the pace of change in my field continues to accelerate. It takes real-world experience to recognize the "gems" in software applications and web services. Podio is a real gem. It builds on the strength of social media web design and marries it with business email applications to create an in-house communication system that has the granularity to manage projects and the extensibility to encompass Customer Relationship Management. Now add a simple programming paradigm for creating dashboard widgets and you see the power of Podio. Podio is unlike other web tools that just moved time proven technologies from the desktop to the browser. Not that Salesforce isn't a great database tool, but compared to Podio it is a hammer that sees everything as a nail while Podio is a box of legos. I downloaded, installed and tested many similar products before selecting Podio as the best of the bunch. Just check out their demos, forum, and support before you commit to an alternative product. Great solutions aren't just about bullet point features but require a ground swell of users to succeed. I believe Podio "has what it takes" to be the leader in their "solution sphere". They offer a generous community edition. Try it out in HR or MarCom. Easy enough for your Executive wing and cool enough for your interns. I say "You won't be sorry".,More excellent video tutorials for building widgets and reports.,I recommend this product to my clients. In business, I see poor communications in house and client side as the most significant drain on resources today. Podio turns email into an accessible conversation from beginning to end.,9,10Podio - Read before you leapVery easy to organize data, especially if you are in the sales industry. If you are 5 or less employees, they system is free. The ability to use web forms where someone on the outside can fill in information and it will automatically be populated in a spread sheet is very helpful. The ability to delegate tasks and to eventually get rid of company wide email keeps everything up to date. ability to quickly chat with other employees instead of waiting for email.,It is not a system designed well to be used for mass data entry or excel type use. The importing from excel feature seems to be broken as it typically causes other issues elsewhere and is not very user friendly Some design decisions that are made when it comes to editing data, customization, etc are down right shocking,It's been very good at keeping all relevant data in one place I am able to keep others accountable more easily Data is easy to access Deadlines are clearer and we are able to monitor different deadlines easily,7,5Podio -The Future of Project Management is Here!It enables users to interact in ways that are unique to Podio. It's friendly User Interface makes it extremely easy to manage projects It has become our #1 tool for Project/Event management.,I've been using Podio for a little over a year and I still haven't found a single flaw. They are constantly upgrading and coming out with new tools and updates to improve their software.,it has given us the freedom to expand and bring more people onboard than before,8,10Flexible enough to replace 3 software products we were using every day.Switching between workspaces is seamless. Intuitive interface that makes it easy to get in and start using the product. To-dos are managed well, much better than Basecamp. Project Management, CRM, Sales Leads, etc. Extremely customizable for just about any application. Searching across all workspaces is very intuitive.,Too flexible. Can be daunting for inexperienced users. Having Milestones, Deliverables, Tasks can be confusing on when to use each for some users.,Better management of our sales pipeline within the same app that we use to manage projects. No more switching between Highrise and Basecamp. Both designers and developers are comfortable working in Podio, which wasn't the case with Basecamp.,9,9Falling in and out of love with Podio in a weekPodio is still under evaluation at Apartments247.com, but we are using it to track Leads, Deals, Sales and Cancellations for the Sales & Marketing Department. The initial hope was that it could also work for Development and Production, bringing 3 departments under a single, streamlined system. That remains to be proved one way or the other, however.,Podio's apps are the most customizable tools I have seen anywhere, and I have tested and evaluated a large number of work management solutions. The abstract nature of their apps makes them ideal for very specific, niche cases as well as common, general purpose uses. The solution is elegant: an app is simply a collection of app items, with characteristics and perhaps links to other apps & their app items, all of which can be defined by your needs. Anyone who enjoys making "lists" of "things" should love this. Custom reporting is a dream in Podio. I can take any characteristics or fields in any of my app items, compare or filter them with other apps' items, run calculations on them and figure totals by month, team member or almost anything else you can imagine. The possibilities really seem limited only by your imagination. Podio has a lot of features, but another strength to factor in is third-party support. There are a lot of outside companies that offer additional features like detailed workflows, synchronizations between other cloud-based apps, and possibly even graphs in the near future.,Task management is an afterthought, unfortunately. For complex production operations that need detailed tasks, recurring tasks, prerequisite tasks and staggered due dates for a large number of projects, Podio simply does not cut the mustard. In this area, Asana reigns supreme. It's unfortunate that simple things like due dates are missing from the app item task list view. You have to click on the task to see its due date; there is no project view of due dates. You can see due dates on the global task view, but then you can't see the app item or project that task is part of. In a production dept. with a lot of duplicate named tasks, the global task view is all but useless. Unfortunately, there is no project-based, big picture view of tasks, assignees and due dates in a single view. If you have a large team doing a lot of Production work, go with Asana or AskCow. We use Asana. Don't even bother telling Podio about their shortcomings. The absurdly negative answers I got from my assigned client services representative were (and I quote) "Tasks are a simple function. They cannot be customized" and when I asked if I could make tasks more prominent, "tasks will always be on the bottom of the item." When I suggested app items could benefit from color coding (common in all major text editors, spreadsheets and traffic intersections), I was hit with the insulting, "A color-coded rainbow of an item list won't happen" and most frustratingly, "You are one customer among very, very many." Thanks for nothing, Podio support. They simply do not care about you or your company's needs, and clearly only want to do business in aggregate. Terrible, deplorable customer service. Bad enough on its own to not want to do business with them on principle alone. Automated Workflows, while exciting initially, turned out to be rudimentary at best. You have two triggers and two effects, giving you a total multiplier of four whole options. Nothing to write home about there. While the text-based reporting is great, a total lack of charts or graphs means I still need to resort to using spreadsheets to visualize sales performance. (or another software solution),3,Podio may have helped us sharpen our own customer service by demonstrating how NOT to treat customers. Since we are still in the evaluation stage and are actively seeking other options, I can't say that this experience has harmed us. I am glad I found out sooner rather than later about their attitude towards their customers before we had invested too much time & money in it. I may be just "one customer among very, very many" but I intend to share my experience with other prospective customers, and I expect this mistake will impact them more than just the value of our company's business.,,2,Linking related "apps" to one another and running calculations and reports on fields was extremely simple and straight-forward. Shared workspaces and personal chats all but eliminate the need for a separate communication system like HipChat or the now-defunct Campfire. Choosing multiple views for each app is handy, because not everyone visualizes things the same way. Or maybe the data lends itself to a table in one circumstance, and cards in another, depending on what you're trying to accomplish.,Task Management is deplorable. Really an embarrassment compared to a system like Asana. To make matters worse, Podio has a sort of fundamentalist objection to genuinely improving their task system: https://help.podio.com/hc/communities/public/questions/200519198-Sub-task Tasks in Podio are simply too rudimentary to achieve anything but the most basic of task lists. If you're looking for a task management tool primarily, keep moving. Nothing to see here... Initial set-up and data entry is a chore. The best way to make Podio work for you is to build custom apps. This is really interesting at first, but gets old pretty quick once you realize how many separate apps you need to build in order to accomplish what should be fairly simple functions. Podio's layering on built-in functionality for tasks and contacts actually makes matters worse rather than better because the native implementations cannot be removed if you prefer a custom app you build yourself. Contacts in two places, tasks in two places... it becomes a mess pretty quick. Development is S L O W . Looking at the Task Management issue, you can see that Podio has known this is a weakness of theirs for YEARS. Nothing has been done. Workflows were purported to be great when they were first announced, but the simple workflows are all but useless and the Advanced workflows cost $14 per user per month! It takes too long to get anything done...,6Podio makes life a lot easier!Great for use as a CRM Great for managing projects Very easy to learn and very flexible Great customer service Continual development of features,Podio is somewhat limited when it comes to complex functionality, however they are beginning to address that with their "Workflows" feature. Still, it's crucial that each user know what is expected of them, such as which fields or apps are their responsibility to maintain The iPhone app needs to be easier to navigate,10,At $9/user/month this is a great deal. It has lead to huge gains in efficiency around work flows. Having detailed and easily searchable info on all sales leads and all projects leads to better customer service Podio is beginning to benefit us in terms of cross-selling. Now that there is greater transparency across departments it's easier for people to see opportunities with customers that others are already working with,10Podio the only work tool needed for your businessWe use Podio to manage our real estate agency in Japan; it helps us manage customers, suppliers, and sales (CRM), manage properties, projects and marketing.,It is extremely flexible in the way you use it, you can set it up to suit your needs It is quick and easy to use It works with smartphones, tablets, email, dropbox and evernote,Support for non latin languages needs some improvement, particularly when searching. But this is not a major issue, we use it in Japanese.,9,It is easier for us to collaborate on projects and know what everyone is up to, it is social so you can help others and they can help you,Basecamp,Salesforce.com,10Podio is great for remote teamsI work for a property management company with several properties across several states. Everyone I work with is remote. We're using Podio in three ways: 1. For our regional marketers to request materials (flyers, etc) from the graphic designers and for the designers to get most of the pertinent information in one form (as opposed to 5 emails just to get basic facts, quantities, etc) 2. For our properties to let the designers know what events are being planned on properties so we can support them with flyers, social media, etc 3. For our social media marketing team to access the event information from the properties to fill their editorial calendar and write posts/review before scheduling,Flexible - Podio is built on customizing the apps to fit your needs and expectations Adaptable - we've been able to pivot how we use it as we learn more with minimal loss of actual data Good at everything - so far everything we've thrown at it has worked out pretty well,Steep learning curve - not a particularly intuitive design, likely because it IS so adaptable No roadmap - there's a lot of suggestions for product features, but no roadmap of where they are going with this Recently updated - didn't really know it was coming or what would be on it, but they are invested in their product and made some good updates Good at everything, great at nothing - again, because it IS so adaptable, it doesn't excel at any one feature,9,Increased communication between departments Central place to find information (instead of digging through email chains),,10,Yes,Price Product Features Product Usability,I wouldn't, I like how we evaluated and selected it.,Creating webforms Creating/finding new apps Assigning tasks,Yes, but I don't use itThree Cheers for PodioWe used Podio at my last employer, 3 Birds Marketing. 3 Birds is a marketing company that caters to automotive dealerships. There are multiple departments at 3 Birds and several were in need of having a good, solid project management tool to juggle multiple daily tasks. Two other colleagues and me chose Podio because of it's cost-efficiency and it's flexibility. We spent two and-a-half months building the tool to serve as a single source for internal company announcements, for projects that needed to be handed off from one department to another, and as a storage space for images and other, internally-important projects. As far as I know, the entire company is still using Podio, even after I left the company for another opportunity in August, 2013. At 3 Birds, Podio primarily addressed two business problems: one, the lack of organization for every project and two, the clarity to see "who is working on what" at any given point in time. Prior to implementing Podio at 3 Birds, dozens of projects were sold by the sales team to the client base without checking in with the production / feasibility of the deliverables. Clients' expectations were bloating out of control and the production team(s) - namely, the writers and graphic designers - scrambled to gather details to start and deliver projects, often on the same day. The stress level was unnecessarily high. Podio addressed this - and the other challenge - who is working on what - by giving all affected teams a clear, bird's eye view of all of the projects lined-up and who they were assigned to. We built apps that represented each type of project and made many fields required in those apps. All of those apps were linked to one app, called "projects quick view" that required an assignee and a due date. The manager could then add someone to the project in projects quick view and all details had already been entered in respective apps.,Flexibility of apps Required fields of apps Linkability of apps to each other and between worskpaces,Not sure if this has been implemented but having drop-down menus that change depending on your previous selection - AND/OR functionality would be great. Some ability to reskin Podio. Archiving of old projects / content of apps without manually moving contents.,9,Increased employee efficiency Less mistakes Better time management Client expectations better set and met,Salesforce.com,Basecamp,Zoho Projects,4The no.1 tool for Small Medium EnterprisesPodio is the core cloud based tool used by Think to Act. All workflows and communication is in Podio and we link to other cloud based tools for specific actions eg Google Apps for Business for gmail, calendar, contacts, google documents etc and specific cloud based tools like Lucidchart.,Provides clients the ability to take a workflow in email, excel or paper and make it easy to use and modify Makes it easy to delegate tasks and track progress Reduces the need to have WIP meetings and action and communication is immediate Allows for collaborating in multiple locations and supports flexible work practises Ease of working with clients and suppliers on a common platform Greater sales visibility and facts to follow up on outstanding leads. You can track actual compared to target sales Cross functional application. Some CRM's have a narrow focus on one or two functions. Other project management tools are very IT or technically focused. Podio can apply across multiple functions and roles Podio is customised for the way you work as opposed to changing your behaviours to fit a system Integration with Citrix GotToMeeting, video, audio and chat makes it easy to work in one place Use of web forms for collecting information pre and post meetings,Lack of automation of workflows. There is a 3rd party solution called Globiflow and Podio have launched a basic workflow tool. GoToMeeting integration is good however expensive compared to other solutions Podio can be complex to learn and requires training Podio architecture is best to be set-up before you build too many apps as it can become confusing The search features could be improved Not able to clone workspaces, only apps Keeping on top of notifications and learning how to unfollow notifications,9,30%+ reduction in sales cycle for many clients. Productivity gains from new employees on-boarding and trained quicker High life time value of clients due to customer service improvements 25%+ increase in sales for existing clients. Increased new product launches through speed and quality Increase in employee engagement,Asana,teamwork PM,Insightly,Basecamp,Trello,9,9,3,Sales CRM On-boarding clients and Smart Assistants Marketing Finance and integration with accounting software - Xero,Talking into an app which sends a message to a Smart Assistant who enters task into Podio. When complete you get notified. Combine speed of technology and people to take action. Linkedin profiles. When someone looks at my linkedin profile we have a Podio app that tracks a series of actions Writing a book. Did interviews in Podio and then outsourced this to a ghost writer to create ebook Link to google drive Link to Xero accounting software Automated app building Business Plan that can be cloned for clients to use,API links to infusion soft Dashboards - graphics and scorecards Back-ups Automation,Yes,Price Product Features Product Usability Vendor Reputation Third-party Reviews,Speak to existing and past users Read forums Test more competitors Use an expert to help set-up,Professional services company,Yes,Change management was a big part of the implementation and was well-handled,How to set up the architecture What worked in paper or excel was different when cloud based or on the phone Getting time in client and supplier diaries to train them,7,Self-taught,It was hard to learn through self taught and I would not recommend this for others. I would recommend using a Podio authorised partner for training or a Podio user with 3+ months experience. It takes time to get the workflows correct and building of your own apps is not easy. Once you are trained, you then have the confidence to do it yourself.,7,I would recommend you engage a Podio authorised partner or Preferred partner.,Yes - we have customized the interface extensively,Some - we have added small pieces of custom code,We are continually working on API links and ways of automating workflows. The next focus will be infusionsoft.,Yes,9,I had to find a search solution and they helped me over and above a standard technical solution,Chat Task Building apps,Workflow Search Editing data fields,Yes,9,9,10,9,Xero Google Apps for Business Infusion Soft,Share File Lucidchart Evernote Flipboard,File import/export API (e.g. SOAP or REST),8,Seek help from users who have successfully gone where you are heading.,7,8,One size fits all. Open and fair for all. No negotiation available.,Work with authorised and preferred partners,No,Easier user interface Automation,Yes,NoWhy Podio can be right for you.Whole organization. Addresses business problems related to an increasingly distributed & fragmented workforce-- different time zones, geographies, and roles.,Makes interfacing with colleagues & departments a more human experience (profiles & pictures) Digitizes task and makes more users accountable Reduces, if not eliminates, the need for email.,Alerts are still sent via email which makes the transition 100% to podio, from email, a bit more difficult on late aadopters The app store and app-building functionality (albeit powerful) I found difficult to understand and take full advantage of.,10,Integration with Salesforce allowed for better communication between those harvesting leads and those nurturing them. Less time spent on email meant more time spent on tasks that had real revenue impact.,Asana,8Podio Helps us Work Together.Podio is a great way to organize/track information in a team environment. Podio's flexibility allows it to be tailored to the precise needs of the organization or team. Podio can create an interconnected web of data that makes finding information easier.,Podio's flexibility can make it daunting to setup. You need to have an understanding of where you want to end up before you start. Podio's flexibility also makes it less able to deal with highly specialized use cases that might be better served by dedicated solutions. Podio apps lack some data manipulation abilities. For example, you cannot calculate the number of days between two dates.,Podio allows better conveyance of information that is great in the present but also keeps the information in a searchable past archive. This allows everyone access to the same information and keeps firm knowledge up to date. A custom podio app has helped keep project information up to date in a team environment so that all team members can know easily the status of various items. Podio has streamlined the lead tracking process allowing leads to be followed up on appropriately and freeing time to actually pursue leads.,9,9
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Podio
91 Ratings
Score 7.8 out of 101
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Podio Reviews

Podio
91 Ratings
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Score 7.8 out of 101
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Nando Cabán-Méndez profile photo
March 17, 2015

Review: "Podio means it when they say “Work The Way You Work”"

Score 10 out of 10
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10
Podio customer service is great. The cloud and mobile service is fast (almost instant, continuous syncing). With a solid user base, and backed by Citrix, this is a serious business solution. They're also constantly working on improving and making it more powerful. I anticipate it only getting better.
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Keller Baum profile photo
February 27, 2015

Review: "Podio offers communication integration with few headaches."

Score 8 out of 10
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7
Overall Podio has done a good job of meeting our organizational needs and being flexible enough to become part of our existing process. They have done a good job improving the product in the time I have been using it with 2 of 3 major gripes resolved in the past year. I have been impressed with the activity of the developers and support staff on the the forums and the delivery of new features according to what is requested. Podio delivers good value and hopefully will continue to improve.
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Emre Tuncbilek profile photo
February 04, 2015

Podio Review: "The shortest and easiest path to social business"

Score 10 out of 10
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Likelihood to Renew

10
There is an increasing demand for flexible work hours, telecommuting and tapping into 3rd party expertise (freelancers, consultants) when needed. Podio not only streamlines work internally, but also provides the business with means to meet these demands.

Podio, and similar platforms in general, enables us to transform the business to a more agile model where collaboration is enabled by design, not by enforcement.
Read Emre Tuncbilek's full review
Sako Kassabian profile photo
January 09, 2014

User Review: "Podio - Read before you leap"

Score 5 out of 10
Vetted Review
Verified User
Review Source

Likelihood to Renew

7
My company is dedicated to this application. They will continue to renew. It is a very good tool for the right job but a terrible one for the wrong job. Know what you want to do before jumping in and make sure that you know what you are getting yourself into.
Read Sako Kassabian's full review
Chris Castilla (305) 918-2560 profile photo
January 10, 2014

Review: "Podio -The Future of Project Management is Here!"

Score 10 out of 10
Vetted Review
Verified User
Review Source

Likelihood to Renew

8
Podio has been able to allow us to run multiple events at the same time with no down-time or errors. We have increased our participating committee from 10 to over 50+ participants.
Everyone has the ability to view the events' progress Live.
Read Chris Castilla (305) 918-2560's full review
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February 28, 2015

Review: "Falling in and out of love with Podio in a week"

Score 3 out of 10
Vetted Review
Verified User
Review Source

Likelihood to Renew

2
I have a sales rep who is putting me in touch with a new support team member and we're supposed to have a meeting next week. It does not look particularly likely that we will end up choosing Podio based on my initial customer service experience, but I am not closing the door entirely. It's going to be an uphill battle for sure, but it is not entirely out of the question, particularly if they have improved task management on the horizon and can demonstrate a greatly improved attitude.
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December 09, 2014

User Review: "Podio makes life a lot easier!"

Score 10 out of 10
Vetted Review
Verified User
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Likelihood to Renew

10
It has become an indispensable tool. After we stopped relying on internal e-mails, spreadsheets, post-it notes and lots of hope and stress we couldn't believe we had ever worked that way.
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February 10, 2014

User Review: "Three Cheers for Podio"

Score 9 out of 10
Vetted Review
Verified User
Review Source

Likelihood to Renew

4
I am no longer at my former employer where we implemented and used Podio. At my new employer, I have pitched the idea of using Podio to the CEO but I am not sure that it could act as an replacement for Salesforce. We aren't to the point of needing a robust project management tool, yet, but if that day comes, I'll be sure to see if there is renewed interest in Podio here.
Read this authenticated review
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April 26, 2014

Podio Review: "The no.1 tool for Small Medium Enterprises"

Score 9 out of 10
Vetted Review
Verified User
Review Source

Likelihood to Renew

9
I have tried many options and not found a platform that allows you to build your own apps within a secure and user friendly platform. There is a commitment to improve the platform based on user feedback and there are funds available to do it. The Podio community is very helpful and has like minded people in it. It is affordable and external users are not charged to use the system.
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January 08, 2014

User Review: "Podio Helps us Work Together."

Score 9 out of 10
Vetted Review
Verified User
Review Source

Likelihood to Renew

9
Podio's value is more than the monthly cost. Although our company has not fully embraced new technology with open arms, Podio has managed to create value. It has potential to create even more value if used more widely.
Read this authenticated review

Feature Scorecard Summary

Task Management (16)
9.4
Resource Management (14)
8.9
Gantt Charts (4)
4.5
Scheduling (15)
7.8
Workflow Automation (17)
8.9
Team Collaboration (18)
9.3
Support for Agile Methodology (9)
7.1
Support for Waterfall Methodology (5)
4.5
Document Management (14)
6.8
Email integration (15)
6.4
Mobile Access (15)
4.0
Timesheet Tracking (7)
8.0
Change request and Case Management (12)
8.1
Budget and Expense Management (11)
7.7
Quotes/estimates (2)
7.6
Invoicing (3)
8.7
Project & financial reporting (4)
7.6
Integration with accounting software (2)
7.5

About Podio

Podio is a cloud-based collaboration service that was founded in 2009 and acquired by Citrix in 2012. Podio supplies a web-based platform for organizing team communication, business processes, data and content in project management workspaces; also it may be used as a social intranet or as a light CRM platform. Its reporting features allow a user to observe sales pipelines and manage budgets and time. Its task management interface is meant to be lively and dynamic as a social networking site's to facilitate sharing and task delegations, and supports document uploading. Workflows can be improved via automation of various triggered tasks. It integrates email and many familiar programs and applications (e.g. Dropbox, Gmail and Google Apps, Gotomeeting, Excel) to expand functionality, and it is mobile accessible. Podio began as a free service and a free option still remains, though three tiers of paid plans (Basic, Plus, and Premium) are now offered which expand support options from implementation only to a priority lifetime user able to gain support at any time (Premium), and limited access to shared projects for subordinate team members. However core features are supported across the tiers.

Podio Integrations

Podio Competitors

Pricing

Does not have featureFree Trial Available?No
Has featureFree or Freemium Version Available?Yes
Does not have featurePremium Consulting/Integration Services Available?No
Entry-level set up fee?No

Podio Technical Details

Operating Systems: Unspecified
Mobile Application:No