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Prophix

Prophix

Overview

What is Prophix?

Prophix One, a Financial Performance Platform, is used to improve the speed and accuracy of decision-making within a harmonized user experience. To reduce complexity and uncertainty, the software offers automated insights and planning, budgeting, forecasting, reporting, and consolidation functionalities.

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Recent Reviews

Love Prophix

10 out of 10
April 08, 2024
For now operating expense budget and financial reporting. Looking forward to growing our usage of Prophix. The team is so accommodating …
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Prophix for us

9 out of 10
April 01, 2024
Incentivized
We use it for forecast, reporting and budgeting in our company that turns out monthly, quarterly and yearly reports. We also have a very …
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Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

Popular Features

View all 40 features
  • Management Reporting (177)
    9.4
    94%
  • Financial budgeting (186)
    9.3
    93%
  • Management reporting (183)
    9.2
    92%
  • Forecasting (178)
    8.7
    87%

Reviewer Pros & Cons

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Pricing

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What is Prophix?

Prophix One, a Financial Performance Platform, is used to improve the speed and accuracy of decision-making within a harmonized user experience. To reduce complexity and uncertainty, the software offers automated insights and planning, budgeting, forecasting, reporting, and consolidation…

Entry-level set up fee?

  • Setup fee optional
For the latest information on pricing, visithttps://www.prophix.com/pricing/

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

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Alternatives Pricing

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What is Kepion Planning?

Kepion is a cloud planning & analytics software company that connects all organizations' teams under a single view of their business performance. We enable more intelligent decisions to be made by companies about their financial and operational future. Kepion global offices and partners deliver…

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Features

BI Standard Reporting

Standard reporting means pre-built or canned reports available to users without having to create them.

7
Avg 8.0

Ad-hoc Reporting

Ad-Hoc Reports are reports built by the user to meet highly specific requirements.

9
Avg 8.3

Report Output and Scheduling

Ability to schedule and manager report output.

8.8
Avg 8.2

Data Discovery and Visualization

Data Discovery and Visualization is the analysis of multiple data sources in a search for patterns and outliers and the ability to represent the data visually.

6.5
Avg 7.6

Access Control and Security

Access control means being able to determine who has access to which data.

8.9
Avg 8.7

Mobile Capabilities

Support for mobile devices like smartphones and tablets.

9.5
Avg 8.0

Budgeting, Planning, and Forecasting

These activities are designed to assist with both data-driven operational, short-term planning and strategic long term planning

9.1
Avg 8.3

Consolidation and Close

Consolidation of data from multiple entities with currency management, reporting and audit trails.

8.4
Avg 8.0

Financial Reporting and Compliance

Financial statements and regulatory filings

8.4
Avg 8.2

Analytics and Reporting

Dashboards and scorecards for KPI monitoring and benchmarking

7.8
Avg 8.0

Integration

Ability to integrate with external applications.

9.3
Avg 8.3
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Product Details

What is Prophix?

Prophix One, a Financial Performance Platform, is used to improve the speed and accuracy of decision-making within a harmonized user experience.

To reduce complexity and uncertainty, the software offers automated insights and planning, budgeting, forecasting, reporting, and consolidation functionalities. Prophix is a private company, backed by Hg Capital, an investor in software and services businesses. Additional information can be found at www.prophix.com.  


Prophix Features

Budgeting, Planning, and Forecasting Features

  • Supported: Long-term financial planning
  • Supported: Financial budgeting
  • Supported: Forecasting
  • Supported: Scenario modeling
  • Supported: Management reporting

Consolidation and Close Features

  • Supported: Financial data consolidation
  • Supported: Journal entries and reports
  • Supported: Multi-currency management
  • Supported: Intercompany Eliminations
  • Supported: Minority Ownership
  • Supported: Local and consolidated reporting
  • Supported: Detailed Audit Trails

Financial Reporting and Compliance Features

  • Supported: Financial Statement Reporting
  • Supported: Management Reporting
  • Supported: Excel-based Reporting
  • Supported: Automated board and financial reporting
  • Supported: XBRL support for regulatory filing

Analytics and Reporting Features

  • Supported: Personalized dashboards
  • Supported: Color-coded scorecards
  • Supported: KPIs
  • Supported: Cost and profitability analysis
  • Supported: Key Performance Indicator setting
  • Supported: Benchmarking with external data

Integration Features

  • Supported: Flat file integration
  • Supported: Excel data integration
  • Supported: Direct links to 3rd-party data sources

BI Standard Reporting Features

  • Supported: Pixel Perfect reports
  • Supported: Customizable dashboards
  • Supported: Report Formatting Templates

Ad-hoc Reporting Features

  • Supported: Drill-down analysis
  • Supported: Formatting capabilities
  • Supported: Predictive modeling
  • Supported: Report sharing and collaboration

Report Output and Scheduling Features

  • Supported: Publish to PDF
  • Supported: Report Versioning
  • Supported: Report Delivery Scheduling

Data Discovery and Visualization Features

  • Supported: Predictive Analytics
  • Supported: Support for Machine Learning models

Access Control and Security Features

  • Supported: Multi-User Support (named login)
  • Supported: Role-Based Security Model
  • Supported: Multiple Access Permission Levels (Create, Read, Delete)
  • Supported: Report-Level Access Control

Mobile Capabilities Features

  • Supported: Responsive Design for Web Access

Prophix Screenshots

Screenshot of Chart Insights, one of the AI Insights capabilities that utilizes Artificial Intelligence and Natural Language Processing to provide enhanced business awareness.  Chart Insights extends the important details contained within dashboards, and analyzes the complete dataset behind the dashboard, automatically surfacing the data relationships not obvious in dashboard visualizations alone. It then provides a summary of key performance metrics found buried within Prophix charts.  It also summarizes the important insights in plain English.Screenshot of Prophix's self-serve dashboards and visualizations, directly integrated with data, workflow tasks, announcements, and external URLs and databases.  Dashboard Studio helps users to be informed and make better business decisions.Screenshot of detailed interactive charts and graphs that Prophix offers to uncover insights. Prophix’s visual analytics are linked directly to data with transaction details.  There is no need to input the numbers.  Prophix does this tedious work, automatically.Screenshot of Prophix’s Workflow Manager, used to assign tasks to users and facilitate approvals across the business.  Stakeholder input can be captured directly with the ability to add comments and notes in a single unified database.Screenshot of Cell Comments allow users to add supporting details like notes and attachments to data.  Since comments are stored with the data, they can be viewed in any template along with their trailing history. Cell Comment Reports can also be generated to show all comments from any data view in one convenient report.

Prophix Videos

Prophix One, a Financial Performance Platform for the next generation of finance. This video describes: - How to achieve better financial performance, agility, and accuracy - The advantage of one integrated platform over disparate applications - New strategies for tackling eve...
 Show More
Prophix makes it easier to budget and plan. This video shows how you to use Prophix to build OpEx budgets, drill into detailed planning, spread budgets over time for seasonality, and justify budgets to other users without all the back and forth.
Cash flow is more than just what's coming in and out of a business. Strategically planning a business's cash flow can take it to new heights.
Jackson Hole Mountain Resort, a world-class ski resort located in Teton Village, Wyoming, uses Prophix's software to automate their budgeting and build detailed forecasts - to the extent that they can predict their number of visitors and staff the resort accordingly.
Spacesaver Corporation, a custom manufacturer of mobile library shelving, art rack storage, and evidence lockers, uses software from Prophix to automate their budgeting, reporting, and profitability analysis.
Will-Burt Company, a manufacturer of integrated towers and masts, used Prophix's software to replace FRx, to automate their budgeting, reporting, and forecasting, and to develop advanced dashboards that highlight their company's performance at-a-glance.

Prophix Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationMobile Web
Supported CountriesDenmark, United Kingdom, Germany, France, Benelux, Italy, Brazil
Supported LanguagesEnglish, French, German, Italian, Spanish, Portuguese

Frequently Asked Questions

Prophix One, a Financial Performance Platform, is used to improve the speed and accuracy of decision-making within a harmonized user experience. To reduce complexity and uncertainty, the software offers automated insights and planning, budgeting, forecasting, reporting, and consolidation functionalities.

Vena, Planful, and Jedox are common alternatives for Prophix.

Reviewers rate Drill-down analysis and Financial data consolidation highest, with a score of 9.6.

The most common users of Prophix are from Mid-sized Companies (51-1,000 employees).

Prophix Customer Size Distribution

Consumers0%
Small Businesses (1-50 employees)0%
Mid-Size Companies (51-500 employees)5%
Enterprises (more than 500 employees)95%
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Comparisons

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Reviews and Ratings

(288)

Attribute Ratings

Reviews

(126-150 of 209)
Companies can't remove reviews or game the system. Here's why
July 09, 2019

Prophix Review

Score 10 out of 10
Vetted Review
Verified User
Incentivized
Currently only accounting is issuing Prophix. We use it monthly for consolidations.
  • Ad-hoc to easily manipulate data into what you need in a fast way
  • Makes reports easy to build and distribute
  • Workflow process provides a sort of checklist for processes needing to be completed
  • The fake numbers used in building reports
  • I wish you could have two ad-hoc [reports] open at once
  • If it were speedier when multiple users are in at one time
Consolidating is made easy and it is very easy to find the information you need in ad-hoc.
Angela White | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Prophix began by being used by one department at my company. We have now transitioned this product solution across other departments outside of Finance. Those departments include Accounting, Growth, and Billing.
  • Budgeting tool.
  • Detailed planning.
  • Visual Storytelling.
  • Lots of updates that can cost extra.
  • Some limited functionality.
  • Communicating within your organization.
Prophix is well suited for budgeting of all different types. The dashboard feature that Prophix offers is a great option for those who are mobile and need to get metrics/data easily.
April 20, 2019

Prophix

Paul Frydman | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
ResellerIncentivized
Prophix is being used across the organization by all business units for the purpose of budgeting, forecasting, and financial reporting.
  • Automation of the budget process and elimination of Excel.
  • Easy to use reporting that enables quick filtering of data elements.
  • Ability to access reporting from anywhere anytime.
  • Performance.
  • Ability to "copy" existing reports.
I believe all organizations focused on FP&A (who wouldn't be?) need Prophix. Financial reporting tools are changing and Prophix is at the forefront of this evolution.
Score 8 out of 10
Vetted Review
Verified User
We currently use Prophix for Budgeting, financial reporting and forecasting. We use the workflow manager to allow many users to input budget data, and at this time about 25 users have access.
  • Financial Reporting
  • Forecasting
  • Aggregating data in logical ways
  • I would have like to see Prophix take one budgeted item and follow it through all the way to the Finance Cube during implementation to verify all processes worked. Everything was discussed in a hypothetical scenario rather than actual
  • Faster CSP availability
  • It would be nice to be able to edit data views in templates
Great financial reporting. I think after we get our feet under ourselves it will be a great time saver. We are currently in the process of reviewing our model set up and hope to continue making improvements.
Score 10 out of 10
Vetted Review
Verified User
Right now, Prophix is being used by the Accounting and Finance departments. We are looking to expand to other divisions of our company. We originally had been looking for a program to solve our budgeting issues and constrictions. We have expanded our need and now use Prophix for many other applications.
  • Customer Support
  • Flexibility
  • User Friendly Program
  • Cloud export of data
Prophix is a great solution to get out of the Excel world of forecasting, budgeting and financial reporting. Prophix has the ability to customize financial reports and made the distribution of reports effortless and errorless. Prophix breaks out of the world of using Excel to generate forecasts and budgets. Excel works for these processes, however, there is an element of human error. Prophix removes that issue and makes the process extremely seamless.
April 17, 2019

Prophix Review

Score 8 out of 10
Vetted Review
Verified User
The current state is primarily used by finance departments, and future state will be used by accounting and development departments.
  • Flexibility. Prophix is flexible in data sources and combining those sources for unique reporting and analysis
  • Scalability. Able to process large volumes of data at scale
  • Able to calculate projections based on very detailed items
  • Implementation can be difficult initially since the product is so flexible
  • Ongoing development can be labor intensive as well and difficult to do without hiring support
Prophix is well suited for flexibility in reporting financial and non-financial metrics.
April 17, 2019

Robust

Score 10 out of 10
Vetted Review
Verified User
We needed a program robust enough to provide financial results across the entire organization at a more granular level, a budgeting system that includes personnel planning, and, in the future, create incentive comp models currently housed in excel format. We want to be able to automate as many time consuming processes as possible.
  • Personnel planning
  • The ability to drill down to invoice level details
  • Adding alternate hierarchies fairly easy
  • Dashboard capabilities - be able to toggle between departments
  • More Charting options
Appropriate for personnel planning, actuals to budget reporting, and consolidations, and not appropriate for cost accounting.
Score 10 out of 10
Vetted Review
Verified User
Prophix is used throughout the organization at the executive and leadership level to view financial results and enter budget data.
  • Reporting - output board ready reports
  • Budgeting/forecasting - workflow helps keep the process moving along
  • Nothing that their customer service as not been able to us figure out
We chose it because of its superior reporting capabilities and streamlined budgeting workflow.
February 02, 2019

Prophix Review

Score 8 out of 10
Vetted Review
Verified User
Prophix is being used to manage workflows for budget and forecasting purposes. At one point we used hundreds of Excel templates to manage this process, but thanks to Prophix we have one system that can manage it all. Users can also see their monthly tracking by logging in through the system.
  • Security for users
  • Workflow for planning
  • Cost reporting
  • More web client functionality
  • Increase speed times
  • Charts
Prophix is suited for companies that want a [hands-on tool where] the IT and finance departments work well together in the implementation and running of the product. It also works well in companies that are worried about security because of the detailed functions it has in the model cube.
February 01, 2019

ROI - Rate of Irritation?

Danny Jordan | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
In the past we have used Prophix for end of month and budget reporting. Currently, I am not using it because of industry-related staff reductions. Finance has been the sole user of Prophix. 2/1/19 Update I plan to dust off Prophix and get back into the Personnel Planning module in 1Q19. Lots of features that I want to explore and use for forecasting purposes.
  • The various dimensions allow you to "slice and dice" your data with great efficiency.
  • The modeling functions are very helpful, whether planning for personnel or CAPEX.
  • The Ad hoc reporting has been especially useful for quick reports.
  • The functionality seems limitless. If you able to allocate resources to maximize Prophix you will not be disappointed; however, it does require some formula prowess to achieve results.
  • Part of the reason I am not currently using Prophix is the process to import the data from my ERP.
  • Mastering the functionality of the software takes time.
  • For me, I need to be in Prophix almost daily to build proficiency.
  • Update- this still holds true.
Prophix shines with its Personnel Planning Model. Once setup, the manipulation of parameters are excellent for evaluating the cost of personnel in unlimited scenarios. The budgeting and forecasting are particularly helpful.
David Tulchinsky | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
We use Prophix for managing our annual operating budget and projections.
  • Easy to use. Easy to set up views and templates. Runs reports for budget comments across departments.
  • Integrates with Microsoft Dynamics. Allows users to drill into G/L detail
  • Useful for analysis. Allows pivoting and cutting/slicing summaries and easily changing views to show leaf descendants of the members.
  • Slow. Opening a new view or entering a comment often has a several second delay. Should just be instant. Running a comment report takes almost a minute.
  • Limited licenses - have to juggle number of users.
  • Ad hoc view does not list your cost centers in a logical order and it is not as simple as a FRX frd file where the tree of cost centers is cleanly outlined and you can drill into levels of the tree without getting lost and having to go back to a long list. Ad hoc simply has a long list of cost centers that are not in order.
Depends on what the needs of your business are. Prophix is a great budgeting tool and it avoids the headaches of more expensive options (i.e. Cognos which is not easy to use and requires consultants to modify even simple things).
Score 6 out of 10
Vetted Review
ResellerIncentivized
We implement Prophix for our clients. Most of our clients use Prophix for their Financial Planning & Analysis function - budgeting, forecasting, allocations, financial reporting, etc.
  • Automating Budgeting process
  • Allocations
  • Workflows
  • Product support is a weakness
  • There are some bugs in the program
It is well suited for any organization that uses Excel to do their budgeting/forecasting. From a scalability stand-point, It is suitable for small to mid-size companies(less than 100 concurrent users).
January 30, 2019

Prophix Review

Score 9 out of 10
Vetted Review
Verified User
Incentivized
It is pulling the financial information from the ERP and finance department. We use the data to generate financial reports packaging and also budgeting.
  • Manipulate the data
  • Reporting
  • Budgeting
  • Financial Forecasting
  • Speed when processing reports.
  • The way to set up a new template.
  • The license restrictions when setting up production, development and UAT servers. Prophix should have some flexibility as other ERPs.
Financial reporting with specific areas like the way how to group
Kevin Warnick | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Incentivized
We use Prophix for budgeting and reporting budget to actual numbers, as well as some forecasting. It is used mainly by the business office, but dashboards have been created for executives and marketing. It facilitates a more granular approach to budgeting, as well as multiple perspectives on comparative analysis. It also facilitates presenting financials in multiple formats, as required by different reporting entities or foundations.
  • Provides a plethora of options for analyzing data, either numerically or graphically.
  • Allows the user to get as granular as you like in creating budgets, and in creating mathematical relationships between related gl accounts.
  • Can be applied & used across a wide range of departments. Useful for any type of data analysis whether numerical or other.
  • It would be nice if it had better integration with Quickbooks. As it currently stands, you have to use a third party program to "translate" the database from QB to SQL for Prophix to import the data. I spend more time than I like validating data, but this has more to do with the limitations and shortcomings of QB than Prophix.
  • The process of updating the software is rather cumbersome and involved.
If your budgeting process is mired in pages and pages of spreadsheets, or if you need to present the budget in multiple formats, Prophix would be a good fit. It is helpful if your accounting software uses a typical database structure such as (or similar to) SQL or MySQL that can be directly tied into Prophix.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
As a company Prophix has been well received for budgeting and monthly reports. Our users use the drill across feature when reviewing their monthly reports and this allows them to answer many of their questions themselves. We currently are implementing a long term financial forecast in Prophix that will allow for several what if analyses. We use detailed planning manger for loans and interest. We also have other cubes for specific areas that are integrated with our main finance cube.
  • Prophix allows managers to review in detail their department expenses.
  • Managers can write comments and line item details during budgeting that allows for detailed descriptions.
  • Detailed Planning Manager is awesome.
  • Prophix customer service is some of the best I have experienced.
  • Slow performance with complicated formulas and lots of data.
  • Sometimes does not save to cube but does not let the user know and why.
  • Difficult sometimes to debug templates and processes
  • Wish you could set up default page members for templates.
  • Would like to see ability to use template calculation process for templates with annual time periods.
Prophix is well suiting for budgeting and reporting. It takes a lot of work to set up but once it is-- it runs seamlessly. Wish it was easier to roll over budget /forecast data and that consultants had that same answers. On more than one occasion have received conflicting information from 3rd party consultants and different consultants within Prophix.
Joel DeGroat | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Prophix is being used as a reporting tool, we use it to pull data from QuickBooks into the financial tools that allow us to budget and compare actuals as well as forecast. We are currently growing our experience to include more users and expanding from QuickBooks to other financial software. Prophix will allow us to this seamlessly.
  • Financial Reporting
  • Budgeting
  • Forecasting
  • What-if sceanrios
  • Clearer explanation of how to integrate Statistical Accounts
Prophix works well by pulling data from any source including QuickBooks and is capable of combining and re-sorting the data into very useful reports; the reports are user adaptable as the business changes.
Bryan Blount | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized

Prophix implementation is being managed in two phases: the first phase has focused on descriptive uses (i.e. real-time budget reports at the department manager level, P&L reports, income statements, balance statements). The second phase will focus on predictive reporting. We plan to add data inputs from our ERP system that will allow for a more in-depth budget forecasting capability.

Our business problem was the fact that our previous financial reporting platform, Microsoft Management Reporter, did not meet the needs of the business. We found, in addition to the possibility that MMR could be deprecated just like Microsoft's previous reporting system, FRX, had been deprecated, that Management Reporter (1) was difficult to develop new reports, (2) was restricted to an on-premise solution which requires resource expenditures - capital, physical infrastructure, and personnel, and (3) did not allow for real-time updates of end-user reports.

  • Prophix is web-based and can be linked to Active Directory authentication. This allows end users access to budget reports from any Internet accessible computer while still requiring authentication with your company's user credentials.
  • Prophix has a "drill across" function that allows an end user to easily display transaction details for any selected line item expense. Not only is detail provided for the current billing cycle, but all YTD details are displayed.
  • While the web page is a responsive web page (meaning the page size adjusts to the screen size of the device), it is not 100% responsive. This results in a less than desired user experience (in other words, accessing the web page on a phone is possible but can be a bit frustrating).
To be perfectly honest, I have yet to come across an instance when the Prophix platform has not outperformed our legacy platform.
Michelle Ferris | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
We use Prophix on the finance team for budgeting, personnel planning, analysis, and financial statements. Prophix addresses several problems: it provides flexibility with respect to budgeting and reporting in fact, it completely replaced Excel as our budgeting and reporting tool. The dynamic nature of the Prophix tool is unlimited. As a marketing organization, we frequently evaluate where our marketing efforts are most profitable. Prophix allows customized reporting by revenue stream, giving us the ability to understand exactly where our efforts are either successful or unsuccessful. In financial statement preparation (alone) each month, Prophix saves my team hours of needless Excel work. Multiple iterations of an annual budget are a breeze with Prophix.
  • Prophix makes monthly financial reporting easier and faster than other software I have used.
  • Prophix makes personnel planning faster and more accurate than using spreadsheets.
  • Prophix makes budgeting and forecasting easier and more accurate than using spreadsheets.
  • Everything has room for improvement. I would like to see better graphing, but Prophix is already working on product development in this area.
It is well suited for organizations that store data in multiple programs or data warehouses. The personnel planning functionality is very helpful if you have multiple items that roll up into compensation and need to calculate them by employee/department. When you have multiple departments contributing to the annual budget, Prophix makes it very easy for the end user to participate in the process.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Prophix is being used to consolidate financial and human resource information across our family of agencies. We import actual financials from our ERP on a daily basis and manually enter forecast data on a quarterly basis. Using template studio we build reports that are used to complete the board package quarterly. We also track employee headcount, salary, utilization, and work distribution in Prophix. Currently, our finance and client services departments are the only departments using the tool.

The biggest problem that Prophix addressed for our company was the consolidation and reporting of financials across our network. Before Prophix we used excel to do all of our consolidation. Prophix has made the consolidation process much more efficient and more effective.
  • Consolidations -- We can easily enter data in a multi-dimensional way that allows us to analyze our data in an efficient and meaningful way.
  • Automatic Processing -- Scheduled imports, currency conversion, and allocations allow for us to have the most up to date data
  • Quick Ad Hoc Reporting -- The ad-hoc application allows for quick analysis and reporting
  • Report building can be difficult at times, especially when moving data views, adding/removing rows and columns, and resetting data views.
  • Having too many versions in the Versions dimension slows down the system a bit.
  • Dashboards are available but are limited in capabilities
Prophix would be perfect when having to compare financials across time or versions. Prophix would also be great for tracking statistics.

It would not as appropriate for tracking hours against jobs.
Andrew Commons | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Currently, we use Prophix to produce financial statements, forecast revenue monthly, forecast salaried personnel, and update quarterly and annual budgets. Prophix is being used by the entire organization at the management level. Prophix helps us to focus on where our revenue is currently coming from and helps us to focus on where the needs are in the future for additional personnel based on growth forecasts for our jobs.
  • Prophix provides us a place to drive specific data out of our ERP into a format where it can be analyzed in many different ways (across time, across departments, across accounts, etc.).
  • Prophix gives us multiple ways to analyze the data that we have chosen. Along with data entry points for items in our goals or budgets, there are also ways to use formulas of different types to project future costs or revenues based upon assumptions that you program into the system. The "What If" can be built and then switched on or off to see the changes.
  • Prophix doesn't limit the types or volume of data you want to analyze. If you have multiple years of data, it doesn't slow down because you have to keep using the same formulas over and over to churn out results. The formulas are separate from the data which allows the results to flow much faster than spreadsheets.
  • I think that Prophix could structure their support and offerings based upon the needs/skill level of their customers. Customers that don't have the expertise on staff could be given additional help to develop their use of the software. Those with a higher skill level could be shown the depth of the product to gain additional ideas on different ways or items to analyze. Thus, increasing their own knowledge base as a springboard for additional customers.
Prophix gives you a great ability to use your current financial data and forecast future revenues and expenses. This, by itself, is a great selling point alone. The additional level of data analysis ability pushes it over the edge. If the data is in your ERP and you want to know something about it, Prophix gives you a way to get that answer.
Score 8 out of 10
Vetted Review
Verified User
Prophix is used by our entire organization to varying degrees. The whole organization uses it for our annual budget, but we're in the process of making elements of Prophix easier to use so that the rest of the organization (outside of just Finance) have a desire to use it year-round. Various Finance teams use it year-round already and it's become our preferred way of reporting financial results internally.
  • Pivot table like ability to view and adjust information via ad-hoc.
  • Prophix uses processes called infoflexes which are extremely flexible and enable you to easily automate very complex allocation logic.
  • Provides the ability to drill into sub-detail via their "Drill Across" functionality.
  • The built-in report builder is clunky and limited in terms of ability to format reports.
  • The performance (on-premise, not cloud) can be slower than users would like, particularly when dealing with lots of data within DPM.
  • Error messages are not particularly helpful, even for the administrators. Still have to frequently contact Prophix to understand what an error message means.
  • Workflow functionality is extremely limited and minimally customizable.
  • Ability to control aspects of security is limited, and requires creative workarounds in order to meet the required internal review structure.
Prophix has allowed us to easily recreate some of our complex allocations so we can manage our whole budget process within Prophix. It also provides a very clean and easy to use interface for accessing financial information quickly. Unfortunately, we have not been able to completely eliminate our reliance on Excel. Some on my team still prefer building/formatting their reports in Excel because of the limited functionality and formatting available in Prophix's built-in report builder.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Prophix is being used by two main groups: 1) Finance department, for automated consolidations and financial reports 2) Capital project managers, for budgeting and variance reporting
  • Built on Microsoft SQL Server stack, which is ideal for our org as our other systems are based on the same and we can set up highly customized integrations using familiar technology.
  • Robust framework for Detailed Planning of HR, CAPEX, etc. plus ability to define workflows to support custom business processes in these areas.
  • In general, pace of innovation and development is somewhat slower than what I have come to expect from leading software companies. I have not seen a truly "new" idea or feature introduced in the 5 years I have been a customer, although I have no complaints about the functionality it does support.
Prophix is ideal for organizations that want to formalize their processes around consolidated reporting, planning and/or forecasting.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Currently, the finance department is the main user of Prophix but we disseminate the reports to other department. We eventually hope to launch to all departments.

We have multiple systems that need to be consolidated in our reporting. Prophix allows us to make a single report from these diverse sources so that we present a uniform appearance and see the total numbers for the whole company rather than bits and pieces that don't take the whole into account.
  • We have four sources of data. Prophix allows us to consolidate our data and create reports that present a uniform appearance.
  • Prophix makes it easy to import data and automates the process so that once set up you can let it run on schedule.
  • You can create new reports using the same data. This ensures that you have uniform numbers in all reports (that can be tough with spreadsheets).
  • Training and help resources are fabulous. Customer support is important to Prophix and they work very hard at it. They want you to learn to the level you want to learn. They guide you to be independent of them with your in house development (although if you prefer to pay them to set everything up they'll do that too).
  • I can't think of room for improvement. They seem to come out with upgrades before I've really thought of needing that function.
If you have multiple sources of data, Prophix will be a good fit. We are able to integrate our payroll data with our GL data to get department and task reporting. We are able to join our two ERPs' GL information to get expense and sales reporting. We are also able to import Excel data.

Your budget process can be set up in a workflow allowing for easy updating and tracking. Let's face it, our managers aren't always getting their budgets done on time. With Prophix, you can set up the workflow and track their progress. You can set up the review process and have each level of review receive and approve the budget. All of this is automatic and saves you time. Sorry, you'll still have to do a little babysitting since some people are a little slow to submit their budgets but Prophix makes it a little easier.

There are some planning tools that I want to look into as we complete our other projects.

I feel that Prophix continues to develop new ways to use their product. I love the workflow capability. Report dissemination is very automatic also. Your more savvy users can also dive a little deeper into the data and create their own views.

I think that if you are a small company that has a single source of data then you likely can't justify using a tool like this. Larger companies, even with a single source will be able to automate communication and budgeting so the expense may be worthwhile.
Score 9 out of 10
Vetted Review
Verified User
Incentivized

Prophix is used by all our managers and sales people. It really has helped reduced the time with the budget / sales forecast cycle. No more, putting 100 files together and making sure the links have been updated. It really has saved us a lot of time. We use Prophix to do expense forecasting, revenue forecasting, month-end process. It really has taken over our department.

With the latest upgrade, we are using the name sets for the time dimension. This has saved me 8 hours per month. I no longer have to go into 33 templates and update the time frame. The name set has fixed this for me. Thank you Prophix for me giving me the idea!

  • Lots of online training to get you started
  • Great Help Desk support
  • Lots of webinars to keep updated with all the new additions that they add to Prophix
  • Great feedback website. I can see that the feedback that I give to Prophix actually gets their attention. A couple of my ideas have helped Prophix improved its performance.
  • A lot of upgrades to new versions. Although, each upgrade gives additional functionality, it is hard to keep up with the latest version.
  • Graphing is not ideal in Prophix. This is supposed to be additional graphing functionality coming out later this year.
  • Speed. I wish template studio was faster to open and the data entry portion.
  • Overseas. My sales people struggle with the speed even more when they are in Europe and Asia.
I really like Prophix. It has made my job so much more easier. The workflows to make sure everything gets done, will make training a breeze. And will help prevent missed steps. One of the big sellers of Prophix is that we did not need IT's support. The only time we need IT is when we do an upgrade and if we need new or additional information from our IFS to Prophix.
Score 10 out of 10
Vetted Review
Verified User
Prophix is being used by our entire organization for P&L budgeting, personnel planning, monthly budget to actual analysis and financial statement reporting/consolidation. We are a small company but have some complexities due to our model of growth by acquisition. In addition, we have an unusually large number of cost centers and Prophix is a great tool for helping us manage our reporting hierarchy.
  • Personnel planning and budgeting - enables more accurate personnel budgeting by using rates and rules to drive out detailed benefit costs.
  • Managing hierarchies such as accounts, cost centers and companies easily and in one spot.
  • Ad Hoc Reporting - slice and dice data by accounts, cost centers, companies, etc., with the easy to use ad hoc tool.
  • Would like an easier way for a budget manager to budget to a new account.
  • Would like a way to set up rounding factors when entering/loading budgets.
  • Would like the building of report templates to be easier.
Prophix is best suited for companies that are rapidly growing and require applications that are used by a variety of financial and operational users for planning and reporting purposes. In addition, the costs to support are dramatically less than Hyperion and similar applications. Consulting is available remotely and at a reasonable cost.
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