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Prophix

Prophix

Overview

What is Prophix?

Prophix One, a Financial Performance Platform, is used to improve the speed and accuracy of decision-making within a harmonized user experience. To reduce complexity and uncertainty, the software offers automated insights and planning, budgeting, forecasting, reporting, and consolidation functionalities.

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Recent Reviews

Love Prophix

10 out of 10
April 08, 2024
For now operating expense budget and financial reporting. Looking forward to growing our usage of Prophix. The team is so accommodating …
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Prophix for us

9 out of 10
April 01, 2024
Incentivized
We use it for forecast, reporting and budgeting in our company that turns out monthly, quarterly and yearly reports. We also have a very …
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Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

Popular Features

View all 40 features
  • Management Reporting (176)
    9.4
    94%
  • Management reporting (182)
    9.3
    93%
  • Financial budgeting (185)
    9.2
    92%
  • Forecasting (177)
    8.7
    87%

Reviewer Pros & Cons

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Pricing

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Unavailable

What is Prophix?

Prophix One, a Financial Performance Platform, is used to improve the speed and accuracy of decision-making within a harmonized user experience. To reduce complexity and uncertainty, the software offers automated insights and planning, budgeting, forecasting, reporting, and consolidation…

Entry-level set up fee?

  • Setup fee optional
For the latest information on pricing, visithttps://www.prophix.com/pricing/

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

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Alternatives Pricing

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What is Vena?

Vena Solutions provides a financial process automation solution to automate Corporate Performance Management, accounting and budgeting, Regulatory & Compliance, and other finance-related processes. It is scaled for medium to large-sized organizations.

What is Kepion Planning?

Kepion is a cloud planning & analytics software company that connects all organizations' teams under a single view of their business performance. We enable more intelligent decisions to be made by companies about their financial and operational future. Kepion global offices and partners deliver…

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Features

BI Standard Reporting

Standard reporting means pre-built or canned reports available to users without having to create them.

7
Avg 8.0

Ad-hoc Reporting

Ad-Hoc Reports are reports built by the user to meet highly specific requirements.

9
Avg 8.3

Report Output and Scheduling

Ability to schedule and manager report output.

8.9
Avg 8.2

Data Discovery and Visualization

Data Discovery and Visualization is the analysis of multiple data sources in a search for patterns and outliers and the ability to represent the data visually.

6.6
Avg 7.6

Access Control and Security

Access control means being able to determine who has access to which data.

8.9
Avg 8.7

Mobile Capabilities

Support for mobile devices like smartphones and tablets.

9.5
Avg 8.0

Budgeting, Planning, and Forecasting

These activities are designed to assist with both data-driven operational, short-term planning and strategic long term planning

9.1
Avg 8.3

Consolidation and Close

Consolidation of data from multiple entities with currency management, reporting and audit trails.

8.4
Avg 8.0

Financial Reporting and Compliance

Financial statements and regulatory filings

8.4
Avg 8.2

Analytics and Reporting

Dashboards and scorecards for KPI monitoring and benchmarking

7.8
Avg 8.0

Integration

Ability to integrate with external applications.

9.3
Avg 8.3
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Product Details

What is Prophix?

Prophix One, a Financial Performance Platform, is used to improve the speed and accuracy of decision-making within a harmonized user experience.

To reduce complexity and uncertainty, the software offers automated insights and planning, budgeting, forecasting, reporting, and consolidation functionalities. Prophix is a private company, backed by Hg Capital, an investor in software and services businesses. Additional information can be found at www.prophix.com.  


Prophix Features

Budgeting, Planning, and Forecasting Features

  • Supported: Long-term financial planning
  • Supported: Financial budgeting
  • Supported: Forecasting
  • Supported: Scenario modeling
  • Supported: Management reporting

Consolidation and Close Features

  • Supported: Financial data consolidation
  • Supported: Journal entries and reports
  • Supported: Multi-currency management
  • Supported: Intercompany Eliminations
  • Supported: Minority Ownership
  • Supported: Local and consolidated reporting
  • Supported: Detailed Audit Trails

Financial Reporting and Compliance Features

  • Supported: Financial Statement Reporting
  • Supported: Management Reporting
  • Supported: Excel-based Reporting
  • Supported: Automated board and financial reporting
  • Supported: XBRL support for regulatory filing

Analytics and Reporting Features

  • Supported: Personalized dashboards
  • Supported: Color-coded scorecards
  • Supported: KPIs
  • Supported: Cost and profitability analysis
  • Supported: Key Performance Indicator setting
  • Supported: Benchmarking with external data

Integration Features

  • Supported: Flat file integration
  • Supported: Excel data integration
  • Supported: Direct links to 3rd-party data sources

BI Standard Reporting Features

  • Supported: Pixel Perfect reports
  • Supported: Customizable dashboards
  • Supported: Report Formatting Templates

Ad-hoc Reporting Features

  • Supported: Drill-down analysis
  • Supported: Formatting capabilities
  • Supported: Predictive modeling
  • Supported: Report sharing and collaboration

Report Output and Scheduling Features

  • Supported: Publish to PDF
  • Supported: Report Versioning
  • Supported: Report Delivery Scheduling

Data Discovery and Visualization Features

  • Supported: Predictive Analytics
  • Supported: Support for Machine Learning models

Access Control and Security Features

  • Supported: Multi-User Support (named login)
  • Supported: Role-Based Security Model
  • Supported: Multiple Access Permission Levels (Create, Read, Delete)
  • Supported: Report-Level Access Control

Mobile Capabilities Features

  • Supported: Responsive Design for Web Access

Prophix Screenshots

Screenshot of Chart Insights, one of the AI Insights capabilities that utilizes Artificial Intelligence and Natural Language Processing to provide enhanced business awareness.  Chart Insights extends the important details contained within dashboards, and analyzes the complete dataset behind the dashboard, automatically surfacing the data relationships not obvious in dashboard visualizations alone. It then provides a summary of key performance metrics found buried within Prophix charts.  It also summarizes the important insights in plain English.Screenshot of Prophix's self-serve dashboards and visualizations, directly integrated with data, workflow tasks, announcements, and external URLs and databases.  Dashboard Studio helps users to be informed and make better business decisions.Screenshot of detailed interactive charts and graphs that Prophix offers to uncover insights. Prophix’s visual analytics are linked directly to data with transaction details.  There is no need to input the numbers.  Prophix does this tedious work, automatically.Screenshot of Prophix’s Workflow Manager, used to assign tasks to users and facilitate approvals across the business.  Stakeholder input can be captured directly with the ability to add comments and notes in a single unified database.Screenshot of Cell Comments allow users to add supporting details like notes and attachments to data.  Since comments are stored with the data, they can be viewed in any template along with their trailing history. Cell Comment Reports can also be generated to show all comments from any data view in one convenient report.

Prophix Videos

Prophix One, a Financial Performance Platform for the next generation of finance. This video describes: - How to achieve better financial performance, agility, and accuracy - The advantage of one integrated platform over disparate applications - New strategies for tackling eve...
 Show More
Prophix makes it easier to budget and plan. This video shows how you to use Prophix to build OpEx budgets, drill into detailed planning, spread budgets over time for seasonality, and justify budgets to other users without all the back and forth.
Cash flow is more than just what's coming in and out of a business. Strategically planning a business's cash flow can take it to new heights.
Jackson Hole Mountain Resort, a world-class ski resort located in Teton Village, Wyoming, uses Prophix's software to automate their budgeting and build detailed forecasts - to the extent that they can predict their number of visitors and staff the resort accordingly.
Spacesaver Corporation, a custom manufacturer of mobile library shelving, art rack storage, and evidence lockers, uses software from Prophix to automate their budgeting, reporting, and profitability analysis.
Will-Burt Company, a manufacturer of integrated towers and masts, used Prophix's software to replace FRx, to automate their budgeting, reporting, and forecasting, and to develop advanced dashboards that highlight their company's performance at-a-glance.

Prophix Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationMobile Web
Supported CountriesDenmark, United Kingdom, Germany, France, Benelux, Italy, Brazil
Supported LanguagesEnglish, French, German, Italian, Spanish, Portuguese

Frequently Asked Questions

Prophix One, a Financial Performance Platform, is used to improve the speed and accuracy of decision-making within a harmonized user experience. To reduce complexity and uncertainty, the software offers automated insights and planning, budgeting, forecasting, reporting, and consolidation functionalities.

Vena, Planful, and Jedox are common alternatives for Prophix.

Reviewers rate Drill-down analysis and Financial data consolidation highest, with a score of 9.6.

The most common users of Prophix are from Mid-sized Companies (51-1,000 employees).

Prophix Customer Size Distribution

Consumers0%
Small Businesses (1-50 employees)0%
Mid-Size Companies (51-500 employees)5%
Enterprises (more than 500 employees)95%
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Comparisons

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Reviews and Ratings

(286)

Attribute Ratings

Reviews

(1-5 of 5)
Companies can't remove reviews or game the system. Here's why
Joel P. Goldstein | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
We use Prophix as our primary financial reporting tool. This includes all aspects of the financial reporting and management; budgeting, forecasting and performance management. In addition, we rely on Prophix as a substitiution tool for general ledger journal entries to allocate revenues and expenses throughout our oragizational divisional and departmental structure.
  • Prophix software is a unified solution for our financial reporting needs. It is relatively easy solution to implement, cost effective and requires little upkeep maintenance.
  • Prophix has an excellent detailed planning management tool that allows us to easily account for our personnel budget and forecasting needs, fixed assets, and other balance sheet items.
  • Prophix has a line item detail feature that enables us to analyze down to the lowest detail level for our ease of financial and account reporting.
  • We are able to easily create multiple templates for financial reporting and answer the needs for our many individual business units.
  • Excellent tool to manage the workflow for the budget process.
  • Prophix has done an excellent job of continuous improvement of their product. They have addressed almost all of our concerns and issues over the 6+ years we have been on the product. Prophix can still improve performance when using large sets of data dimensions and multiple shared dimensions.
  • Enhancement to system to manage the complete accounting close workflow process.
Prophix is excellent at addressing our need surrounding corporate performance, but we do not rely on it for our busiess intelligence needs.
Budgeting, Planning, and Forecasting (5)
66%
6.6
Long-term financial planning
80%
8.0
Financial budgeting
90%
9.0
Forecasting
80%
8.0
Scenario modeling
N/A
N/A
Management reporting
80%
8.0
Consolidation and Close (7)
45.71428571428571%
4.6
Financial data consolidation
80%
8.0
Journal entries and reports
80%
8.0
Multi-currency management
N/A
N/A
Intercompany Eliminations
N/A
N/A
Minority Ownership
N/A
N/A
Local and consolidated reporting
80%
8.0
Detailed Audit Trails
80%
8.0
Financial Reporting and Compliance (4)
87.5%
8.8
Financial Statement Reporting
90%
9.0
Management Reporting
80%
8.0
Excel-based Reporting
90%
9.0
Automated board and financial reporting
90%
9.0
Analytics and Reporting (6)
11.666666666666668%
1.2
Personalized dashboards
70%
7.0
Color-coded scorecards
N/A
N/A
KPIs
N/A
N/A
Cost and profitability analysis
N/A
N/A
Key Performance Indicator setting
N/A
N/A
Benchmarking with external data
N/A
N/A
Integration (3)
53.33333333333333%
5.3
Flat file integration
N/A
N/A
Excel data integration
80%
8.0
Direct links to 3rd-party data sources
80%
8.0
BI Standard Reporting
N/A
N/A
Ad-hoc Reporting
N/A
N/A
Report Output and Scheduling
N/A
N/A
Data Discovery and Visualization
N/A
N/A
Access Control and Security
N/A
N/A
Mobile Capabilities
N/A
N/A
  • We have gained incredible efficiences utilizing Prophix for all of our financial reporting, budgeting and forecasting processes.
  • We are able to more quickly and accurately complete our month end financial reporting requirements, which allows us to spend more time analyizing the details and do a deeper dive into our key performance issues.
  • Our whole organization is better served with quick and easy access to their individual profit center results.
We import data from other disparate systems using ODBC and excel imports.
Important to have flexibility, but we currently have on our own server in the cloud.
Excellent sewrvice company.
Easier to implement, cost effective and user friendly.
60
They cross multi business functions within Crystal & Company; from operations to business units.
3
Licensed administrators of the system and subject matter experts within the variuos financial models established within the program.
  • Financial reporting
  • Budgeting and forecasting
  • Personnel management
  • Integrating our personnel planning with budgeting and forecasting
  • Creating entity financial package in lieu of general ledger coding
  • Allocation of revenues and expenses across 400+ profit centers.
  • multi year financial forecast modeling for balance sheet and income statements
  • KPI modeling and dashboard reporting
Maybe should be higher.
Excellent run service company with great product.
Prophix is very responsive to our service needs.
Prophix continues to improve upon the performance of its product with reports and processes running more efficiently with all new releases.
August 18, 2017

One click to Reporting

Score 8 out of 10
Vetted Review
Verified User
Incentivized
Prophix is being used for budgeting, forecasting, and financial reporting purposes. We have about 100 users mostly of program staff to view their actual revenue and expenses compared to the budget/forecast and explain the variance. We had a lack of control in this area and that is why we implemented Prophix as a performance and resource management tool.
  • Revenue & Expense Budgeting
  • Personnel Planning
  • Financial & Management Reporting
  • Ad-hoc Analysis
  • Fixed Asset Management
  • Row limitations on ad-hoc reporting when we want to use matrixes
  • Not showing real data when building templates (at design mode).
It is a very good tool for medium sized companies.
Budgeting, Planning, and Forecasting (5)
88%
8.8
Long-term financial planning
90%
9.0
Financial budgeting
90%
9.0
Forecasting
90%
9.0
Scenario modeling
80%
8.0
Management reporting
90%
9.0
Consolidation and Close (7)
67.14285714285714%
6.7
Financial data consolidation
100%
10.0
Journal entries and reports
100%
10.0
Multi-currency management
N/A
N/A
Intercompany Eliminations
90%
9.0
Minority Ownership
N/A
N/A
Local and consolidated reporting
90%
9.0
Detailed Audit Trails
90%
9.0
Financial Reporting and Compliance (4)
92.5%
9.3
Financial Statement Reporting
90%
9.0
Management Reporting
100%
10.0
Excel-based Reporting
100%
10.0
Automated board and financial reporting
80%
8.0
Analytics and Reporting (6)
80%
8.0
Personalized dashboards
70%
7.0
Color-coded scorecards
70%
7.0
KPIs
80%
8.0
Cost and profitability analysis
80%
8.0
Key Performance Indicator setting
90%
9.0
Benchmarking with external data
90%
9.0
Integration (3)
93.33333333333334%
9.3
Flat file integration
90%
9.0
Excel data integration
100%
10.0
Direct links to 3rd-party data sources
90%
9.0
BI Standard Reporting
N/A
N/A
Ad-hoc Reporting
N/A
N/A
Report Output and Scheduling
N/A
N/A
Data Discovery and Visualization
N/A
N/A
Access Control and Security
N/A
N/A
Mobile Capabilities
N/A
N/A
  • Net Asset Ratio to total Revenue
  • Budget Spend Trend
  • Salaries to Benefits Ratio
It is good in general in that it has a process to bring data from our accounting system (GP) on to staging table. We have nightly automatic run set up to refresh the data on Staging table and we can also run the process manually when it is needed.
This is important because the trend these days is to go toward cloud commuting and eventually business will move into it and hence such deployment is a fit to future trends.
Great support from Prophix staff. They know of any issues and resolve them within 24 hours.
It was a senior management decision.
95
Accounting Managers, Executive team, Program Managers.
SQL server, Data Analytics.
  • The need for accurate reporting
  • Tool that fits to the agency in Budgeting process
  • The need for Personnel management and planning
  • Dashboard reporting
  • Data reporting in Graphs and charts
  • Purchasing management
  • Budget control before the fact (eg. email notifications).
Unless we have budget constraint, we are pretty much happy with the product.
Yes
FRX Reporting
  • Product Features
  • Product Usability
  • Analyst Reports
  • Third-party Reviews
Greater flexibility in terms of using it in budget process and other functional reportings.
Nothing will be changed.
  • Professional services company
Mc Gladery LLP
Change management was a major issue with the implementation
Overall agency restructuring was needed prior to implementation.
  • System Integration with our accounting system, project cost system, and HR system.
  • Level of details in creating Dimensions.
It was smooth process and was very interactive.
No
Implementation was so much easier and support team quickly able to know the structure of our agency and recommend the best suite in terms of creating dimensions.
  • Budgeting
  • Building Template
  • Ad hoc analysis
  • Setting up workflow task
Suites to our current reporting needs.
Carl Evans | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Prophix is used by our company to create business organization and version models for planning and forecasting. The entire financial organization and upper management depends on the Data and Template views to the Financial Cube for comparison to imported general ledger actual in monthly financial reporting and analytics. Analysts use Prophix for data mining and analysis. Accountants use it for reconciliation and validation.

Data integrity was a serious issue before Prophix. Significant time was wasted monthly reconciling various versions of the financials and maintaining report definition. Implementation of Prophix forced a fresh start using a streamlined set of template reports; drawing data from a single Financial cube for near flawless integrity. I never worry that the amount for a given Dimension member combination will not match from report to report.
  • Organization dimension modeling is a simple and visual drag and drop.
  • All displayed data comes from one source (of the truth). The same measure will match from report to report with integrity.
  • Ad Hoc analysis on Dimension hierarchies and amounts for the member combinations facilitates data mining and analysis.
  • Detail Planning Modules posted directly to the Financial Cube gives seamless Drill Through to detail of Plan and Forecast.
  • Delta Analysis tools are an attractive way to enter data within the model and without Excel hell.
  • Smart Monitor makes available meaningful balanced score card dashboards; with performance parameters controlled by the business owner.
  • Drill Across to transaction detail is dependent on the customer's technical ability and capacity to export from ERP to tables. Prophix Consulting should invest in an expertise and service offering to make Drill Across work by fetching transactions directly from the ERP tables themselves. We have a wide user group that views Drill Across Journal Line detail, but must move into inadequate ERP functionality in order to see further into transactions.
  • There should be what if Organization hierarchies for Planning and Forecasting (Alternate Hierarchies based on update of individual member properties is too hard to maintain) .
  • Work Flow Activities and underlying Tasks should be movable by drag and drop and the Task due dates should, optionally be set as business days before or after the start of the month. Without that the due dates are requiring review and refinement each month to allow for weekend and holidays.
  • Rolling 12 month Time Perspective member should come standard.
  • Prophix Consulting has advised that a combination of sales by product and customer is just too much to handle. This is an important dimension combination not to have in the model.
Cost compared to other brands is low.
Product support responsiveness and personalization is superior.
Product designers are responsive to feedback.
User empowerment within the functionality is fostered by ease of use and online training.

However Prophix:

  • Does not integrate seamlessly with the ERP for transaction detail (not with Oracle at least)
  • Does not have capacity for Sales by Product and Customer
Budgeting, Planning, and Forecasting (5)
78%
7.8
Long-term financial planning
80%
8.0
Financial budgeting
80%
8.0
Forecasting
80%
8.0
Scenario modeling
60%
6.0
Management reporting
90%
9.0
Consolidation and Close (7)
N/A
N/A
Financial data consolidation
N/A
N/A
Journal entries and reports
N/A
N/A
Multi-currency management
N/A
N/A
Intercompany Eliminations
N/A
N/A
Minority Ownership
N/A
N/A
Local and consolidated reporting
N/A
N/A
Detailed Audit Trails
N/A
N/A
Financial Reporting and Compliance (5)
64%
6.4
Financial Statement Reporting
80%
8.0
Management Reporting
80%
8.0
Excel-based Reporting
80%
8.0
Automated board and financial reporting
80%
8.0
XBRL support for regulatory filing
N/A
N/A
Analytics and Reporting (5)
76%
7.6
Personalized dashboards
80%
8.0
Color-coded scorecards
80%
8.0
KPIs
70%
7.0
Cost and profitability analysis
80%
8.0
Key Performance Indicator setting
70%
7.0
Integration (3)
70%
7.0
Flat file integration
80%
8.0
Excel data integration
70%
7.0
Direct links to 3rd-party data sources
60%
6.0
BI Standard Reporting
N/A
N/A
Ad-hoc Reporting
N/A
N/A
Report Output and Scheduling
N/A
N/A
Data Discovery and Visualization
N/A
N/A
Access Control and Security
N/A
N/A
Mobile Capabilities
N/A
N/A
  • Required administrative attention to data integrity has improved to eliminate one contractor and redistributed full time administration to more value added activities.
  • Dimension hierarchy and member selection changes are fast, reducing decision makers wait time for presentation, allowing for more what if.
  • Forward thinking plan and forecast activities come first in modeling, with historical actual brought in for comparison and management reporting.
Prophix modeling is more flexible and customer support is more responsive. End users are empowered with ease of functionality that is lacking in the bigger brands. Design is more attentive to user feedback.
37
Financial Planning & Analysis and Accounting
1
Accounting and Financial Reporting skills enhance the Model Administration knowledge
  • Annual Planning
  • Monthly Forecasting
  • Consolidating Management Reporting
  • Consolidating Legal Entity Reporting
  • Easy commonly available source of account and organization dimension member information and their hierarchies
  • KPI collections
  • Calculated version members for consistent variance analysis and presentation
  • Detail employee planning
  • Product sales and profitability
  • Dash-boarding with Balanced Score Cards of KPI collection types
  • Migration from disconnected spreadsheet analysis for driver based planning and foreacasting
  • Ease of use
  • Dimension hierarchy flexibility
  • Responsive and personalized customer support
  • Ad Hoc ability
Yes
Oracle EBS General Ledger was the repository for spreadsheet sourced Budget and Forecast; and Oracle Financial Statement Generator used for the Monthly Operating Review. Spreadsheet uploads and report definition maintenance was cumbersome and data integrity low, in large part to previous mistakes made in Oracle EBS use. Prophix gave us a fresh start with a common platform for Budgeting and Forecasting; with easy import of Actual form Oracle GL for the Monthly Operating Review.
  • Price
  • Product Features
  • Product Usability
  • Third-party Reviews
Prophix functionality was comparable to that anticipated with Oracle Hyperion Planning and Business Intelligence and at a third the cost. The Gartner Magic Quadrant report comparing value of similar products supported our decision.
Provide Prophix with more precise Dimension and Member numbers for each cube to know in advance if expectations of capacity exceed reality. Press for more specificity on the Drill Across feature to know, up front that a seamless link to Oracle EBS transactional detail table data is not within Prophix expertise.
  • Vendor implemented
Yes
Financial cube followed by cube development for Commissions calculation and reporting and Revenue by product
Change management was a big part of the implementation and was well-handled
Migration from spreadsheet dependency requires more just in time training; probably on site to maintain focus. Support to change from the top of management needs to loud and clear; and frequent.
  • Training (user focus)
  • Drill Across (client data table access)
  • Dimension member combination capacity (for Revenue by Product & Customer)
Prophix Consulting should bring, in house, chargeable expertise in Oracle EBS table access for Drill Across and provide reasonable limits on dimension member combinations so there are no unreasonable expectations about the application of multi dimensional cubes to detail, such as revenue by product and customer.
The on call support is well organized and thereby quick with an initial response to schedule phone and GoTo Assist support. My issues are always taken seriously. Effort to resolve are tenacious and successful.
Yes
On call support usually determines if a functionality issue is in fact a bug; after escalation to the development team. The bug fix in a future release is identified. If determined to be an enhancement, there is an excellent Feedback Forum where customers vote on direction of development in next updates.
Template designed for a form of Income Statement by Account was highly resource intensive and impacted performance of all other activity within the cube. After Prophix Support exhausted conventional means of performance improvement and work around; and the business maintained its requirement for design of the template; Prophix Consulting (at not extra charge) built a dedicated Financial Reporting cube to generate the Template report hogging resources. Existence of the second reporting cube is nearly invisible to the end user; requiring some additional administrative maintenance but well worth the result.
  • Ad hoc Analysis
  • Smart Monitor
  • Template Studio
  • Delta Analysis
  • Model Manager
  • Alternate Hierarchy
Yes, but I don't use it
Functionality is intuitive, with some training. The User Empowerment Webinars resolve training gaps in a cost effective way. Prophix Support does not mind filling some of those gaps when application defects turn into training gaps. Adhoc Analysis is a powerful source of business data and Dimension structure.
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Our organization uses Prophix to produce the operating budget. Every department has access to Prophix and inputs their respective operating budgets and reports are used once the budgets are input. We were using Excel and Access to create our operating budget prior to Prophix. Prophix addressed workflow and routing of the budgets by department. Prophix offers drill across capabitlies into our accounting system so actual activity can be viewed within Prophix.
  • The workflow within Prophix is good. You can set up an owner, alternate owner, approvers and observers for each budget task. This helps any stakeholders for each task stay abreast of the budget data being input. The alternate owner feature is nice in case someone is on vacation or out of the office.
  • The email reminders function is nice as well. You can set up various reminders throughout your budget cycle.
  • The drill across feature into the actual activity in our accounting system is nice. As people are preparing their budgets they can drill into actuals to help with any trends, details, etc. about their activity.
  • The line item details reporting is not flexible enough. I would like to be able to tailor the report output more and I can't because of the limitations of the system.
  • We didn't realize when we purchased Prophix that it would really be customized to our needs, we thought we were purchasing a more off the shelf system. This is an issue when you call Prophix for support because our system is our system and I have to spend time every time I call just to explain how are system is set up and how it is supposed to function for us.
  • Thankfully, I don't have to access the server ofen, however, when I do I have to rely heavily on our internal technology team when I have an issue to resolve. Usually involves a webex meeting with me, my internal technology person and the Prophix member. Can be time consuming to get issues resolved because of the coordination and effort, usually more an internal issue to coordinate time not an issue with Prophix.
Be sure to find out what type of documentation Prophix will provide. We purchased a documentation package for $6,000 and it was not useful at all. Because the system is more customized the documentation is crucial especially the technical, as-built documentation and the documentation that is needed for the administrator(s) of the system. If your company budgets by line item detail the reporting may not meet your expectations. Also make sure the Prophix person that sets up your system and customizes it to your specifications is knowledgable and knows the best way to set things up in Prophix. We have found that there may be more than one way to do things in Prophix and one way may be better than another.
Budgeting, Planning, and Forecasting (5)
36%
3.6
Long-term financial planning
N/A
N/A
Financial budgeting
90%
9.0
Forecasting
N/A
N/A
Scenario modeling
N/A
N/A
Management reporting
90%
9.0
Consolidation and Close (7)
N/A
N/A
Financial data consolidation
N/A
N/A
Journal entries and reports
N/A
N/A
Multi-currency management
N/A
N/A
Intercompany Eliminations
N/A
N/A
Minority Ownership
N/A
N/A
Local and consolidated reporting
N/A
N/A
Detailed Audit Trails
N/A
N/A
Financial Reporting and Compliance (5)
18%
1.8
Financial Statement Reporting
N/A
N/A
Management Reporting
90%
9.0
Excel-based Reporting
N/A
N/A
Automated board and financial reporting
N/A
N/A
XBRL support for regulatory filing
N/A
N/A
Analytics and Reporting (6)
N/A
N/A
Personalized dashboards
N/A
N/A
Color-coded scorecards
N/A
N/A
KPIs
N/A
N/A
Cost and profitability analysis
N/A
N/A
Key Performance Indicator setting
N/A
N/A
Benchmarking with external data
N/A
N/A
Integration (3)
33.333333333333336%
3.3
Flat file integration
N/A
N/A
Excel data integration
N/A
N/A
Direct links to 3rd-party data sources
100%
10.0
BI Standard Reporting
N/A
N/A
Ad-hoc Reporting
N/A
N/A
Report Output and Scheduling
N/A
N/A
Data Discovery and Visualization
N/A
N/A
Access Control and Security
N/A
N/A
Mobile Capabilities
N/A
N/A
  • From an administrator perspective I don't know that it has saved me more time but my time is spent more on reporting and analysis, than set up and manipulation of spreadsheets. As long as your system is setup correctly the roll over process from one year to the next can be quite easy.
  • Once you get your reports and templates set up, it's pretty easy to produce reports for various departments, business units, etc. quickly.
  • I think using Prophix has saved the end users time, because I have the templates set up in a way that the data has to be entered a certain way and only certain cells are accessible by the end users, so I don't have the issue anymore of the end users messing up the templates like they did in Excel.
We evaluated several products including Chameleon, Neubrain, Questica, Longview, IBM Cognos and Clarity. The evaluation team scored the various products on several components and Prophix rose to the top on score and the demo. I think every system is going to have pros and cons and it's a matter of really honing in on the features that will best fit your respective organization and make sure you have a clear understanding of your needs prior to selecting vendors to demo and don't be afraid to really drill the vendors on the features that you need. Make sure to really have the vendors demonstrate each feature/function from start to finish, a lot of time the vendors have a "canned" demo and you really can't get a feel for how the system really functions and how much work is involved in getting it to where you need it to be and the look and feel of it, etc.
65
Most of the users are end users that actually input their budgets according to the department they are in, the other users that don't do data input are part of the workflow approval process. We have 3 administrator licenses, one of those administrators strictly does personnel budgeting.
2
Someone that is tech savvy is helpful, not to write code or programming or anything like that but can understand the basic concepts of cube technology and is willing to "play" around in the system to learn it. The more you use Prophix the easier it is to use and to take full advantage of the capablilities and functionality of the system.
  • Annual operating budget
  • Monthly department reporting, budget vs actual
  • Annual Personnel budget
  • Travel input, the travel is setup in such a way that the users can only select from a drop down list of conferences which force users to reach out to the administrator to add a new conference, also helps with consistency of conference titles. Also is setup to actually calcuate the cost of the travel, this helps with consistency of pricing travel.
  • We will be implementing a rolling/forecast budget within the next several months.
  • We will be implementing dashboards/KPI's in the next several months.
We have purchased the system and as I learn more about the functionality of the system and see how other customers use Prophix, I think it will continue to meet our needs. I am trying to learn as much as possible to fully utilize the features and improve our efficiency of using the product.
Yes
We were using Microsoft Access and Excel to do our budgeting process. Of course we still have those tools we just don't use them for budgeting.
  • Price
  • Product Features
  • Product Usability
We were looking for a robust system that had the ability to expand with our changing/growing needs, that was reasonably priced and wouldn't involve an enormous amount of internal technology support. That would be user-friendly and had the capability to do budgets by line item detail. That could also do reporting by various dimensions and that would pull data from our accounting system so we could have actual data to compare to budget data.
I would make sure the demos from the potential vendors went more in depth about the functionality of the system and not just a "canned" demo.
  • Vendor implemented
Yes
We implemented based upon the cubes we have, like personnel, travel, consolidated, financial and revenue.
Change management was a small part of the implementation and was well-handled
  • Internal staff resources and time
If there is any turnover in the staff assigned to the project whether internal staff or Prophix staff that can cause delays.
The online support portal is very helpful, there are many topics on the website that may answer your question without even submitting a help ticket. If I do have to submit a help ticket, I get a response within the day or the next day. Very responsive, if the initial person can't figure out the issue they will escalate within Prophix until the issue is resolved.
No
Our personnel allocation process was not working correctly, the Prophix consultant basically reworked/rewrote the process and cut the process time down from 3 to 4 hours to run down to 45 minutes.
  • The nightly process to pull actual data from our accounting system is seemless, it is scheduled to run every morning and only alerts me if there is an issue. Which is usually a customer has been added in our accounting system that is not in Prophix, we simply add the customer in Prophix and run the process again.
  • Changing the dimensions for a report is easy, i.e. you have a report that is for a particular dept and you want to change to a different dept, takes seconds to do this.
  • Sending out monthly reports to the depts is seemless when the reports are distributed using report binder.
  • On the rare occasion that something on the server side needs to be changed, that involves coordination of my internal technology person and the Prophix consultant.
Yes, but I don't use it
For the end users it has an excel look and feel, security features can be put into place so users can only see their respective dept data. Workflow is a great feature. The main point of Prophix is to have an adminstrator that really knows the system that will really enhance the experience for everyone.
Prophix has never been unavailable in the 3 years we have used the system. Any outages we have had have been due to internal issues not the Prophix software itself.
Steve Anderson | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User

We utilize Prophix for all of our financial reporting and budgeting needs. The financial reporting module within our ERP is clunky and hard to work with - Prophix's cube based reporting system allows for me to create dynamic reporting that fits both my team's needs, and the needs of my organization. We run 100% of our budget through Prophix, from the sales planning, personnel planning and expense planning. Prophix allows for direct interaction with our managers, and is able to aggregate and report on budget information in real time as we make updates.

From a reporting standpoint, we use Prophix for our summarized sales and financial reporting. We perform our consolidation in Prophix, and distribute our financial packets in both excel and .pdf format directly from the software.

In 5 years with Prophix at two different companies I haven't found a report that I couldn't program, or an item that I couldn't budget.

  • Prophix is 100% controlled by the accounting department, the only time we need IT involvement is when we need to setup a new data source to bring into Prophix, or when we need to upgrade versions. All of the reporting, data maintenance and data manipulation are completed by Accounting.
  • Prophix's cube based system emulates a pivot table, and allows for easy and straightforward report creation. The use of dynamic members and named sets allows for us to roll forward months in one step for all reports, and change underlying hierarchies without having to update reports.
  • Prophix's ad-hoc reporting functionality allows for quick access to our financial data, and can be tailored to whatever quick reporting needs to be created.
  • Prophix's process manager allows for mass manipulation of data, which is very handy when moving data from one model to another.
  • Prophix is based on Microsoft platform functionality, so my users can become proficient relatively quickly.
  • Prophix takes customer feedback seriously with their customer feedback portal. I am able to go online and submit specific areas for improvement - if enough other users agree with the request, Prophix will build the request into future updates. This is in stark contrast to our ERP, which sends us a listing of 500 potential improvements that we get to vote on.
  • Prophix has a built-in Microsoft interface, so we can distribute our financial statements into excel, word or powerpoint. We can also distribute in .pdf format or can post directly to sharepoint.
  • When it comes to crunching big data (many millions of combinations), Prophix's performance isn't as strong as the BI tools that I have used before (IBM Cognos and QlikView). I find that we will utilize those tools for crunching big data.
  • There are some Excel functions that would be handy to have as part of the report writer that aren't currently included in the software (some have been already addressed).
  • It is unfortunate that a couple of features are only accessible by our administrative users (financial consolidation and model manager) - it would be nice if our advanced user class could access those functions.

Prophix works best where you have a relatively strong finance team that knows what it wants to do from a reporting or budgeting standpoint. It is possible to program almost anything in Prophix, which is something I have found very valuable. In instances where small to mid-size companies don't have a very large IT team, Prophix doesn't lean heavily on those resources (so I have always had strong IT support).

Prophix works well when complimented by a BI tool, although it can stand alone with a lot of data scenarios. Implementation and configuration were complete within weeks, and the administrator training equipped me to manage the software myself without having to buy costly consulting hours.

It is very important that during the implementation of the software, you really take the time to identify the reporting you want to create, and have the implementation team show you how to program it. Don't fall into the trap of duplicating your existing reporting and budget in a new software that can do so much more.

Budgeting, Planning, and Forecasting (5)
92%
9.2
Long-term financial planning
90%
9.0
Financial budgeting
100%
10.0
Forecasting
90%
9.0
Scenario modeling
90%
9.0
Management reporting
90%
9.0
Consolidation and Close (7)
65.71428571428571%
6.6
Financial data consolidation
90%
9.0
Journal entries and reports
90%
9.0
Multi-currency management
90%
9.0
Intercompany Eliminations
100%
10.0
Minority Ownership
N/A
N/A
Local and consolidated reporting
N/A
N/A
Detailed Audit Trails
90%
9.0
Financial Reporting and Compliance (5)
74%
7.4
Financial Statement Reporting
100%
10.0
Management Reporting
90%
9.0
Excel-based Reporting
90%
9.0
Automated board and financial reporting
90%
9.0
XBRL support for regulatory filing
N/A
N/A
Analytics and Reporting (6)
71.66666666666667%
7.2
Personalized dashboards
70%
7.0
Color-coded scorecards
90%
9.0
KPIs
90%
9.0
Cost and profitability analysis
100%
10.0
Key Performance Indicator setting
80%
8.0
Benchmarking with external data
N/A
N/A
Integration (3)
90%
9.0
Flat file integration
90%
9.0
Excel data integration
90%
9.0
Direct links to 3rd-party data sources
90%
9.0
BI Standard Reporting
N/A
N/A
Ad-hoc Reporting
N/A
N/A
Report Output and Scheduling
N/A
N/A
Data Discovery and Visualization
N/A
N/A
Access Control and Security
N/A
N/A
Mobile Capabilities
N/A
N/A
  • We were 9 months live with a new ERP and were struggling to get timely and effective reports out of the ERP when I was hired, I had Prophix installed within a month, and we were able to run a full budget through the software within 1-2 months.
  • We are able to create customized reporting that can be distributed with one mouse click. That significantly reduces the time it takes to distribute our financial statements.
  • We use Prophix for our detailed sales budgeting, where we need to budget by market, by product and by customer all on a monthly level. Prophix aids in the aggregation of that data, and allows for quick reporting as the budget is entered.
  • Prophix has an affordable price tag for implementation, and the annual maintenance is very affordable. Once we bought the software, we get all upgrades for free, and if we need service help, we are not charged per call.
I feel that the Prophix team takes my issue seriously. They do not charge per support ticket, and will even solve complex issues without additional professional service calls. When an issue is beyond the capability of the service technician, they will bring in a solutions architect to help solve the issue. When comparing the agility and timeliness of Prophix's support vs. the support I receive by my ERP, there isn't even a comparison - Prophix wins hands down.

I brought Prophix to Spacesaver from my former employer, where I was part of the selection team, and led implementation. There were two main factors in our decision:

  • Prophix was significantly cheaper than TM1 in all ways, the cost for each user license, cost of implementation, and overall software costs
  • Prophix doesn't rely on an IT department to program reports within the system. That is a significant benefit to keep control in accounting, and to reduce the burden on other departments.
Prophix sits on top of any ERP system, so if you are considering upgrading your ERP, you can port any reporting over to the new system.
6
We have chosen to keep our Prophix users in Finance. We distribute monthly financial statements to over 30 users, but those users do not have licenses.
2
Our Controller and Financial Reporting Manager perform all of the required support for Prophix. We have periodic support from IT for upgrades, but all of the reporting and data is performed by our finance team.
  • We use Prophix for all our financial reporting needs.
  • We utilize Prophix for our Budgeting and Forecast modeling.
  • We utilize Prophix for our Sales Budgeting, Analysis and Reporting.
  • Prophix's Standard toolkit of features is sufficient for our needs (Reporting/Budgeting/Consolidation/Forecasting/Analysis).
  • We would like to use Prophix for KPI reporting and dashboarding in the future - this has not been a priority for our Finance organization.
The ongoing maintenance costs are very reasonable - the software meets our needs well.
  • Prophix's Ad Hoc analysis makes it very easy to slice and dice your financial information without creating a report. If you have an analysis that you like, it is quite easy to turn that into a report that can be distributed.
  • Prophix has just upgraded its consolidation model, the old model could be touchy. It has satisfied our needs, but we are looking forward to the new model.
Yes, but I don't use it
The software is very easy for our users to use (users can access reports easily). For advanced users, the software shares some of the same characteristics as Excel, so the concepts are familiar.
Yes
Prophix has a feedback forum for users to report not only issues/bugs, but solutions for improvement. They place a priority on bug fixes, and often fix in their next release.
Yes
Our ERP had a very rudimentary reporting module that was significantly holding us back (it took 40 hours to create the first P/L in our ERP, after Prophix we were able to do the same in less than an hour). We used Excel to budget and forecast, which was full of risk and inefficiency - now we use a defined budgeting/forecasting model in Prophix which is more scalable and has less risk of error.
  • Price
  • Product Features
  • Product Usability
  • Prior Experience with the Product
  • Existing Relationship with the Vendor
I implemented and used Prophix at a former employer, and I was able to implement very quickly and efficiently. I was willing to stake my early reputation at my new employer on a successful Prophix implementation.
If I had to do it all again, I would select Prophix again. Since I brought the software with me from a former employer, I underestimated the amount of work it would take to implement. If I were to do it all over, I would have purchased more professional service hours upfront to program out our consolidation at the beginning.
  • Vendor implemented
  • Implemented in-house
No
Change management was a minor issue with the implementation
Prophix exposed some significant underlying issues with our initial ERP setup (GL Accounts/Departments). These needed to be fixed at the tail end of the implementation. I anticipated that these issues would surface, and they were handled smoothly.
  • We were unable to program our consolidation as part of the initial implementation. This was partially due to the timing of the implementation (we needed to budget immediately), and partially due to some complications with translating our existing model. Prophix allowed us to formalize our consolidation, and we have a much improved process now.
Make sure you have a good thought process for a well laid out general ledger structure. Prophix works like a powerful pivot table, so having data that can be analyzed well in that format will allow for much more useful reports. The implementation team will do what you request, but take the opportunity to review your data structure as you begin implementation.
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