Quick Base Reviews

At the risk of over simplifying QuickBase's powerful toolset, if you currently use an Excel file that's shared by multiple users, QuickBase will offer a far more robust solution. A big part of this robustness comes from the ability to design custom reports that allow you to slice, dice and analyse your data very quickly and easily.

If UI / UX customisation is at the top of your priority list, you won't be happy with what QuickBase has to offer.

Quick Base is great for companies struggling to run their business off of spreadsheets. It's also perfect for companies who operate in niche industries or have complex requirements that can't be met by an off the shelf solutions.

Most use cases are for business who intend to use the app internally to improve business processes. Creating applications that are intended to be used primarily by customers wouldn't be the best fit.

Quickbase's largest challenge is to overcome the inherent risk of our company data being stored on a third party's data center. Quickbase would be smart to continue to push and market on the steps it takes to secure our data.

If you want to track something, such as a business process, use QuickBase. For all other type of business applications, where you might want to have a custom user interface, you should still use QuickBase, because you can't find a better product that can act as a Backend-as-a-Service.
However, due to the limitation of the amount of data that you can store in QuickBase, avoid using it for applications that involve large transactions processing.

I think QuickBase is very useful to almost any business who uses spreadsheets or needs a common system to access data and reporting from. If your budget is very small or your number of employees is less than three, it may be too expensive for the value it brings depending on the business case.

QuickBase is well suited for a department that has multiple users and has a need to store and share documentation across that department. It also is very good for departments or organizations that need to measure and report on specific activities and customize apps to make those measurements. It may not be the most appropriate for users who have a need to store or share large files.

Quick Base is very good for those areas in a company where expensive software development is not realistic (for example because not revenue generating) but where structuring data and processes could really increase efficiency of the administrative work. Also for smaller companies that want to prepare themselves for growth, but don't have the funds for large investments in software development, Quick Base can be a very decent start.

I would hesitate however to build my core processes in Quick Base, because you are really limited by its boundaries. You might start using hacks to work around them but at the end that will bite you back. So there I would be careful in selecting Quick Base and evaluate very well upfront what flexibility you expect to need in the future. On the other hand if you only have limited funds you can start with Quick Base, at least your data - when set up correctly - is already available for migration to other more custom solutions.

Quick Base is well suited for running any business where data, KPI, scaling of the workforce, are important to collect the correct data and implement into readable reports that assist you in squeezing the most out of the operation.

A centralized library in Quick Base was created to manage media received from external stakeholders. Prior to this, there were multiple Excel spreadsheets in different locations making it very difficult to determine the status.

Reports can be generated very rapidly in a very dynamic environment compared to MS Excel. The use of customized dashboards makes it easy to share information with other team members.

Anyplace where a quick to create and use database is useful. Frequently to replace error-prone spreadsheets. I have used it, for example, to provide a place for questions for my Wiley book. I have also used it to identify sized and target markets. Before Salesforce, I used it for multiple salespeople to track sales leads through the sales cycle.

Well suited for business profit improvement of all types.

Personally, I think Quick Base is great at project management, lead times for products, the time needed for the production of finish the product, etc. Where I think it is less appropriate is when you want to use it as a time clock for your employees.

I think Quick Base is better suited when used along with its API. It's super quick and reliable. Only problems we've had with it where due to other systems or providers. I would like to see it improve in the flexibility of how it can display data to a user. There is some room for growth here and could really help set them apart even more.

Depending on the management pool trying to implement this solution, a roll out to a new company could fail pretty easily. We reached out to a known Quick Base architect to get us going. Once I saw how it all works, we've been able to customize and maintain our apps without any problem. Bottom line, it's a technical tool, the more you embrace it the more you will get out of it. It's a great tool for what we needed it for. Organizing 8000+ jobs annually has become much easier after creating the Quick Base app.

It can be used in a variety of business types and sizes. I’ve seen larger organizations use QuickBase and also as a small healthcare business we have found its benefits as well. You need someone with some form of technical skill, or you simply won’t get that extra value that is inherent in customizing workflows. You may have to budget a consultant if you don’t have anyone in-house, which can be expensive. Routine maintenance, feature adds, etc. are a necessary part of QuickBase to ensure it’s being used at its full potential. These costs might even be greater than the subscription itself, but it’s where you will drive most of the value and opportunity.

QuickBase is well suited for its highly-customizable apps. QuickBase is very good for companies that manufacture equipment and do the field service themselves.

If you are looking for a product that allows you to be your own IT database manager and build your own relational database based on user input rapidly, then Quick Base is your tool. You don't have to be formally trained in data management, you just have to understand what business problem you want to solve. No waiting on long IT queues to make changes or getting lost in translation. Users can make the changes they need on the fly. This is the real value.

I am a firm believer that if you can think of a solution you can build that solution with QuickBase. The scenarios that may not be possible will likely deal with coding and adding in specific functionality as it relates to unique requirements per a specific application. If you are a single person business, this is a good way to manage data and have it accessible, however, the limitation is that you need to purchase at least 25 licenses for users. While it is not very expensive in relation to other options on the market, the need for 24 additional licenses may seem a little overkill until they offer a single license format for 1 or 2 member companies.

Quick Base is well suited to project management, high-volume data retention, and flexibility in builds.

It still has some arbitrary limitations on filtering that limit is ability to be useful in some instances.

Quick Base is a very good option for maintaining a database for your company. We specifically use it as a CRM and order tracker. The basic included functionality is very handy for database operations alone. There is a lot more that can be done if you opt for some of the partnered add-ons for an additional cost. As a standalone solution, it is not best for use as a POS replacement. With some integration and certain payment processing providers, this can be accomplished.

Inventory control, tracking work/jobs, project management

Appropriate for smaller companies as an information database. Larger companies have too much information, especially if attempting to store files over several years' time. Apps run out of attachment space fairly quickly, and there doesn't seem to be a workaround other than dumping the historical data into a different app.

Quickbase is teriffic for any kind of tracking function - budgets, projects, content, contacts, you name it. It's also great if you have different levels of your organization that need to use the app differently. With roles and permissions, you can customize it so that it feels like that even with one app, you can have multiple uses. And, if you have the aptitude and need, it's pretty easy to build multiple apps that talk to each other.

QuickBase is well suited to improve processes, manage approvals and create custom applications that integrate all aspects of a department. Great for incremental development that can be adjusted as it progresses based on user feedback.

Less appropriate for accounting and invoicing--it's best to connect QuickBase to a commercial app that does the core of the job well.

Quick Base for my company and my previous company has been a tool that has allowed our operations to leverage reporting and tracking without needing programmers. In a time that companies are looking to avoid hiring support staff, this is a way to do so that doesn't cut the quality and meet the demand that a customer might have.