Overview
What is QuickBooks Desktop Enterprise?
QuickBooks Desktop Enterprise is a widely-used accounting package designed for small to mid-sized businesses. It is the top of the QuickBooks line. Pricing starts at $3,000 for five users, and goes up depending on the number of additional users. They…
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How QuickBooks Desktop Enterprise Differs From Its Competitors
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Pricing
Gold
1,261
Platinum
1,522
Gold with Remote Access
1,785.60
Entry-level set up fee?
- Setup fee optional
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Features
Product Details
- About
- Integrations
- Competitors
- Tech Details
- FAQs
What is QuickBooks Desktop Enterprise?
QuickBooks Desktop Enterprise is a widely-used accounting and business management software designed for small to mid-sized companies. Enterprise is the most powerful of the QuickBooks solutions, with core accounting features plus customizable reporting, financial dashboards and advanced tools to manage employees, payments and different locations. Features include inventory management and order fulfillment from start to finish, job costing for end-to-end tracking of construction projects, and advanced pricing controls with integrated inventory.
Built to scale with companies, QuickBooks Desktop Enterprise enables up to 40 users, and has over 200 3rd party integrations including industry specific apps. Dedicated versions for construction, manufacturing and wholesale, retail, nonprofit, and professional services are available as is hosting for remote access. Dedicated account management, on-demand training, and 24/7 technical support comes automatically with the Priority Circle loyalty program. Pricing starts at $1,200 annually with multiple packaging options to fit business needs.
QuickBooks Desktop Enterprise Features
General Ledger and Configurable Accounting Features
- Supported: Accounts payable
- Supported: Accounts receivable
- Supported: Cash management
- Supported: Bank reconciliation
- Supported: Expense management
- Supported: Time tracking
- Supported: Fixed asset management
- Supported: Multi-currency support
- Supported: Multi-division support
- Supported: Regulations compliance
- Supported: Electronic tax filing
- Supported: Self-service portal
- Supported: Global Financial Support
- Supported: Primary and Secondary Ledgers
- Supported: Intercompany Accounting
- Supported: Localizations
- Supported: Journals and Reconciliations
- Supported: Enterprise Accounting
- Supported: Configurable Accounting
- Supported: Centralized Rules Framework
- Supported: Standardized Processes
Inventory Management Features
- Supported: Inventory tracking
- Supported: Automatic reordering
- Supported: Location management
- Supported: Manufacturing module
Order Management Features
- Supported: Pricing
- Supported: Order entry
- Supported: Credit card processing
- Supported: Cost of goods sold
- Supported: Order Orchestration
- Supported: End-to-end order visibility
- Supported: Order exception Resolution
Payroll Management Features
- Supported: Pay calculation
- Supported: Benefit plan administration
- Supported: Direct deposit files
- Supported: Salary revision and increment management
- Supported: Reimbursement management
Reporting & Analytics Features
- Supported: Dashboards
- Supported: Standard reports
- Supported: Custom reports
Customization Features
- Supported: API for custom integration
- Supported: Plug-ins
Security Features
- Supported: Role-based user permissions
- Supported: Single sign-on capability
- Supported: User-level audit trail
Additional Features
- Supported: Job Costing for end-to-end tracking of construction projects
- Supported: Advanced pricing controls with integrated inventory
- Supported: Custom reports including industry specific reports
- Supported: Dedicated account management, on-demand training, and 24/7 technical support
- Supported: Dedicated versions for construction, manufacturing and wholesale, retail, nonprofit, and professional services are available
- Supported: Hosting is available for remote access
QuickBooks Desktop Enterprise Video
QuickBooks Desktop Enterprise Integrations
- Buildertrend
- Shopify
- BILL
- QuoteWerks
- Mycroft Assistant
- GlobalCapture from Square 9
- Deltek TrafficLIVE
- Promys Enterprise PSA
- Miva
- ServiceTitan
- Gusto
- SalesForce
- Square
- Over 200 3rd party app integrations
QuickBooks Desktop Enterprise Competitors
QuickBooks Desktop Enterprise Technical Details
Deployment Types | On-premise, Software as a Service (SaaS), Cloud, or Web-Based |
---|---|
Operating Systems | Windows, Mac |
Mobile Application | No |
Frequently Asked Questions
Comparisons
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Reviews From Top Reviewers
QB Desktop Enterprise Oilfield Services
- Invoice creation using COA defined elements.
- Vendor payment utilizing purchase orders.
- Basic financial reports with some requirement for filtering.
- Purchase orders using COA defined elements.
Cons
- Custom reporting, report writer
- Asset tracking
- Inventory
- Batch reporting based on a standard time period,
- more flexibility setting parameters for A/R
- Better sales tax reporting
- Saving confgurations for Forms - saving logos and formats
- Meets our needs for invoicing, saves manual process resulting in one staff position reduction
- Onsite install saves us several thousand dollars.
- Inventory has caused an external processing and data entry expense - this costs a couple of thousand dollars initially and now annually is a cost of $2,000 labor.
- Statements that are not reflective of individual customer terms render some customers' statments useless.
- Vendor payment management has eliminated late fees saving several hundred dollars per year.
- The new licensing scheme has us looking at competitive systems and we are finding more than we expected at much less cost.
- Customer support for assistance on older versions to recover the admin password cost us 4 months of delay and at least five thousand dollars in staff time.
- Inability to make current history and setup configuration transfer to online - tried for several months, with QB Support which is not highly qulaified - many foreign phone answerers that just move to recover account option - total waste of time.
- NetSuite SuiteCloud Platform, Sage Intacct, Microsoft Dynamics GP, FreshBooks, Epicor Kinetic (formerly Epicor ERP) and GRAVITY
- Customer Invoicing
- Purchase Orders
- Vendor Payables
- Monthly Reporting
- Depreciation is not useable as the level of granularity doesn't support the CPA's requirement for our multiple aged assets
- Payroll is just simply too cumbersome and time costly to set up and use so we go the PEO route
- Pricing for customer sales
- Price
- Product Features
- Product Reputation
- Prior Experience with the Product
- Implemented in-house
- Installing the database remotely and connecting users
- Stability of the remote install - had to use the fix program a few times
- No Training
- Adding Customer
- Adding Vendor
- Invoicing
- checking a bill against PO, as long as the bill and PO match
- Pay bill - write checks or record pay by ACH, do the ACH in different system
- Payroll
- Inventory
- Depreciation
- online banking
- online banking
- File import/export
Upgrade to Online was a failed disaster
- none over previous versions
- none as it is now unsupported
QuickBooks Desktop Enterprise is Good and Can be Better
- Recording transactions
- Keeping customer data
- Keep donors history
- Reconciliation
- Indirectly helps in reports building
- User Access Control
- Role-Based Dashboards
- Industry-Specific Versions
- Frequent updates
- Quick customer support
Cons
- UI/UX
- The application is quite slow
- Limited Cloud Accessibility
- Lack of Real-Time Multi-User Sync
- Upgrade Process is slow
- Lack of AI/Automation Features
- Financial data security
- Customer data safety
- Significant Time Savings on Monthly Close
- Improved Financial Transparency
- Reduced Accounting Errors
- Better Budget Control & Forecasting
- Increased Donor & Grantor Confidence
- Streamlined Multi-User Access
- Lower Dependence on External Bookkeepers
- Customized Reporting for Stakeholders
- Additional Cost for Remote Access
- Initial training is required to fully utilize features like job costing, advanced inventory, or reporting—potentially delaying full ROI realization.
- Fiserv Frontier Reconciliation
- Donation and Fundraising Management
- Grant and Fund Tracking
- Financial Reporting and Compliance
- Expense Management and Budgeting
- Payroll and HR Management
- Tracking In-Kind Donations
- Customizable Reporting for Impact Metrics
- Multi-Currency and International Fund Management
- Program Cost Allocation and Allocation-Based Billing
- Integrated Fundraising and CRM Data Sync
- Real-Time Financial Dashboards for Leadership
- Advanced Scenario Planning and Budget Forecasting through API
- Cloud Solutions
- Scalability
- Integration with Other Systems
- Ease of Use
- Don't know
- Data Migration Challenges
- User Training and Familiarization
- Integration Difficulties with Third-Party Software
- Online Training
- In-Person Training
- No Training
1. Set Up Classes and Locations for Program Tracking Recommendation: Use Classes and Locations to track different programs, grants, or departments separately. For example, you can track revenue and expenses for each specific program or funding source, ensuring clearer financial reporting. Best Practice: Keep the structure simple but flexible enough to grow with your organization. Use Class Tracking for different donor categories and Location Tracking for different physical locations or regions, if applicable.
2. Customize the Chart of Accounts Recommendation: Tailor the Chart of Accounts to align with your nonprofit’s financial reporting needs. Create sub-accounts to track restricted and unrestricted funds, as well as specific income and expense categories. Best Practice: Avoid overcomplicating the chart with too many subcategories. Keep it manageable but comprehensive enough to capture all relevant financial data, such as donations, grants, and program expenses.
3. Use Custom Fields for Donor and Grant Information Recommendation: Take advantage of Custom Fields to track key donor or grant-related information, such as grant reporting dates, donation pledges, or donor communication preferences. Best Practice: Regularly review and clean up custom fields to ensure they remain relevant and do not become a cluttered data set.
4. Set Permissions and User Roles Carefully Recommendation: Use Role-Based Permissions to control access across departments (e.g., finance, operations, HR) and protect sensitive data. Assign users only the access they need for efficiency and security. Best Practice: Regularly audit user permissions to ensure that no one has more access than necessary.
5. Utilize Memorized Transactions for Recurring Donations Recommendation: For recurring donations or subscriptions, set up Memorized Transactions to automate entry and avoid errors. This ensures consistency, especially when you have a high volume of donations. Best Practice: Schedule regular reviews of memorized transactions to ensure accuracy and timely updates.
By following these best practices, you’ll streamline your QuickBooks Desktop Enterprise setup and improve financial accuracy and reporting for your nonprofit.
- Managing Donor and Grant Records
- Generating Custom Reports
- Handling Multi-User Access
- Handling Complex Grant Management and Fund Allocation
- Syncing Data with Third-Party Tools
- Managing Remote Access and Multi-Location Setup
- Saleforce
- Vena Solutions
- Power BI
- Excel
- No
- File import/export
- API (e.g. SOAP or REST)
- ETL tools
- Enhanced User Permissions and Role-Based Access
- Improved Report Customization and Filtering
- Faster Performance with 64-Bit Architecture
- Improved Integrations and Data Sync Tools
- Stronger Cloud Connectivity or Hybrid Access Options
- Smarter Automation and AI-Powered Insights
- Improved Nonprofit-Specific Reporting Templates
- More Flexible Multi-Entity/Program Management
QuickBooks Desktop Enterprise is as advertised
- Overall accounting
- Project costs
- Payroll
- Taxes
Cons
- Personalize reports
- Software training
- Adjustable reports after created
- Excellent tracking of accounts
- Legitimizes our business operations
- Taxes
- Payroll
- Project Management
- Accounts Payable
- Accounts Receivable
- Estimating
- Prevailing Wage Reports
- Budgeting
- Inventory tracking
- Ease of Use
- Implemented in-house
- None
- No Training
- Data entry
- AR & AP tracking
- Changing data source in reports
- Finding specific report that is exactly what you need (there are a lot of reports)
- I have not integrated, but I export reports to other software to manipulate data
- N/A
- Ongoing updates
- Unknown
Single Source Full System Accounting System that is simple to use
- Number of Vendors and Customers.
- Ability to have several company files.
- Batch Entry of bills.
- being able to drill down from summary reports.
- Being able to see the history of a transaction.
- Warning you of double entry of invoice number, check numbers etc.
Cons
- Would like the dollar amount to fill in when you are using items like it does when you are using expenses.
- To be able to add items when using bank feed to jobs and items.
- Be able to edit jobs as a sub account of a client after the job has been created.
- Be able to import company letterhead as a template to be used for collections.
- Work in Progress report.
- You have to have a system that allows you to see detail and this does.
- If you want a successful business you have to have a powerhouse.
- QuickBooks Desktop Enterprise is all inclusive, not like other programs that sell modules.
One of the many great things is that for people that have never set up a company financial software program are able to have a prefilled chart of accounts created automatically based on the business type.
Project Management
AP/AR
- Job Cost
- REvenues
- Payables
- We use items as cost centers for construction projects
- We are working towards entering proper information to be able to produce work in progress reports
- Price
- Product Features
- Product Usability
- Product Reputation
- Prior Experience with the Product
- Implemented in-house
- none
- no training
We make sure to add tax lines for chart of accounts
- I feel that all functions are easy
- very easy to train people to use it
- None
- excel
- email
- not at this time
- File import/export
- They upgrade often if they get suggestions. Even if you have not had issues
- Always improving program based on customer suggestions
- Hoping that they add the ability to code transactions by job and item when you import bank data
Good sidekick
- drill down to the transaction level
- easy to learn very intuitive
- solid reporting capabilities
Cons
- consolidations. We have 10 companies but need to consolidate in excel.
- I was not able to open more than 2 companies at the time.
- expense allocation module (dimensions) would be great.
- we got the GL piece only and that made it hard to get 100% satisfaction. Our company could have benefited from all the other modules/advance features
- QB does a good job for its intended purpose.
- We are happy with the ROI we got, but now our needs are bigger
- record keeping
- financial statements
- accounts payable
- none, we got what we expected.
- see above
- see above
- none, we are replacing it
- see above
- see above
- Price
- Implemented in-house
- none really
- training
- the normal headaches, but nothing too difficult
- Online training
- In-person training
- Self-taught
- JE preparation
- Drill down detail
- report creation
- expense allocation
- consolidations
- intercompany eliminations
- LA pro
- ADP
- Banking systems
- none
- we did not upgrade
- we replaced the system
- we replaced the system
- consolidation
- multicurrency
- enhance reporting capabilities