QuickBooks Desktop Pro
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QuickBooks Desktop Pro
Overview
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Popular Features
View all 44 featuresBank reconciliation (109)
8.8
88%
Accounts payable (108)
8.7
87%
Accounts receivable (109)
8.6
86%
Standard reports (108)
8.6
86%
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Pricing
View all pricingEntry-level set up fee?
- No setup fee
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting / Integration Services
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Alternatives Pricing
Features Scorecard
Payroll Management
8.9
89%
Customization
7.2
72%
Security
7.4
74%
Reporting & Analytics
8.1
81%
General Ledger and Configurable Accounting
7.5
75%
Inventory Management
7.0
70%
Order Management
7.5
75%
Product Details
What is QuickBooks Desktop Pro?
Quickbooks Desktop Pro is accounting software from Intuit, Inc. It allows a user to create invoices and track sales, enter and pay bills from vendors, and download bank and credit card transactions directly into QuickBooks. It contains analytic features, and its reports can be exported into Excel. Its home page conveys an overview of business activity at a glance, providing insight into business processes. Quickbooks Desktop Pro for Windows Desktop can be obtained presently for a one-time purchase fee of $230, while Quickbooks Desktop Pro Plus is available for $200 annually as a cloud-based service with the support, data backup, and free updating typical of cloud-based services.
QuickBooks Desktop Pro Integrations
QuickBooks Desktop Pro Competitors
QuickBooks Desktop Pro Technical Details
Operating Systems | Unspecified |
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Mobile Application | No |
Comparisons
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Frequently Asked Questions
What is QuickBooks Desktop Pro?
Quickbooks Desktop Pro is accounting software from Intuit, Inc. It includes core accounting features, plus analytics and exportable reports. It is offered in on-premise and SaaS forms.
What are QuickBooks Desktop Pro's top competitors?
Priority AccountEdge are common alternatives for QuickBooks Desktop Pro.
What is QuickBooks Desktop Pro's best feature?
Reviewers rate Salary revision and increment management highest, with a score of 9.2.
Who uses QuickBooks Desktop Pro?
The most common users of QuickBooks Desktop Pro are from Small Businesses (1-50 employees) and the Accounting industry.
Reviews and Ratings
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Reviews
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April 28, 2022
QuickBooks Desktop Pro - A full review
We use QuickBooks as a full accounting package, for everything from billing to A/P to A/R. QuickBooks does it all. QuickBooks has great functionality to manage your collections. It's simple and easy to use. Reports are comprehensive and easy to formulate. Data can easily be exported to Excel.
- Accounts Receivable tracking
- Easy to generate reports
- Concise bank account registers
- QuickBooks can be pricey if you are using the payroll
- Multi user could be improved as only certain things can be done in single user mode
- Low level Support is not the best. Operators are foreign based screen readers
In our organization QuickBooks is used in Finance Department only, since it's an accounting software. It is the only accounting solution we need and it solves all the accounting tasks, including reporting.
- Memorized transactions
- Customizable reports
- Search function
- It freezes and shuts downs from time to time, other times it's really slow.
- Sorting is not supported (by name etc.)
We use QuickBooks to track our sales. It is our everyday and digital document place for the entire company. We use it to pay bills, commissions, track banking etc. It helps keep track of our everyday operations and sales.
- Accounting
- Sales tracking
- Bill payments and tracking
- Document trail for purchases
- Inventory tracking
- Tracking jobs per customer without creating additional tabs
- Search options for ship to or memos
- Having a space for notes to add on invoices
July 20, 2021
QuickBooks ... A Great Accounting Software!
I am the only user of QuickBooks Desktop Pro in our organization. It is used to pay invoices for three separate entities within our organization. I had not used QuickBooks Desktop Pro prior to working at my current place of employment. However, QuickBooks Desktop Pro was pretty easy to learn. It makes paying invoices so simple!
- Extremely user friendly.
- Very easy to track invoices.
- Top notch reports.
- Honestly, I can't think of anything.
- N/A
- N/A
June 03, 2021
We love QuickBooks!
We use QuickBooks for all of our accounting functions, accounts payable and receivables, as well as payroll.
- Easy to Use
- Help available via web or QB's help center
- Accurate reporting
- Tax's seem to always be correct
- Job Costing
- Unbilled / Billed Hours
- Creating Reports
May 26, 2021
Quickbooks Pro
QuickBooks Pro is being used for our entire organization's accounting. It is being used by the finance & administrative departments to generate the accounting for the company. The software generates P&Ls, balance sheets, costs per project, AP, AR, AR aging, AP aging, etc. The software is the foundation for all our financial and accounting information.
- QuickBooks generates a P&L easily. This can be done in many different ways; company -wide, per client, etc.
- QuickBooks generates a Balance Sheet easily.
- QuickBooks also tracks AR and AP very well.
- QuickBooks has room to improve on their cashflow report. We do not use the report in QuickBooks.
- QuickBooks has room to improve the credit card entries. In order to match the entries to the credit card statement, you have to go in to manually input the entries and vendors. For example, if I pay ATT one month and the vendor charges my credit card as "ATT Houston," and the next month, they charge under "ATT Sugar Land," I would have to either manually attached both of these entries to ATT the vendor, or set up 2 new vendors as "ATT Houston" and "ATT Sugar Land."
- QuickBooks has room to improve the way it integrates with other accounting systems. For example, if a subsidiary does not have QuickBooks Pro, you have to create a separate excel model to run a consolidation model.
We use QuickBooks Desktop Pro to manage our financial records including accounts payable, accounts receivable, budgeting, and financial reports.
- QuickBooks Desktop Pro is user-friendly. It is easy to reverse the journey entry and fix the errors.
- Accountants can fix errors without letting the manager review and approve. It will be better to have a function that the accountants have some restrictions for internal control purposes.
Within my own company we use it to generate invoices (in conjunction with our industry-specific CRM), receive payments, log payments and expenses into different accounts, and generate reports necessary for our accountant, and different financial requirements. We also periodically generate statements for clients. Using a third-party plug-in from our credit card processor, we accept credit cards and can receive payments directly into QuickBooks Desktop Pro. We also use it to download and import bank statements into various account ledgers There are probably other things too, but those are the basics.
- Generating templates, and formatting forms that need to be sent out
- Reports
- Imports and exports to/from various formats
- SUPPORT
- Pricing
- Speed
- The developer has gotten too greedy and forces upgrades on users when everyone knows they're not necessary, except as an income producer to the developer
QuickBooks Desktop Pro is being used by a nonprofit 501c6 as well as a PAC. It is sufficient for an organization that does not have many entities and less than $10 MM in my opinion. It has some limited reporting functions and to use it best, we use a third party software that easily imports/exports Excel data to/from QuickBooks. It is affordable, but customer service is abysmal. For the small business that does not want to spend a lot of money on accounting software, this is probably your best bet, as you can find answers in many online QB forums, but if you are anything complicated, I would look elsewhere.
- Affordable.
- Canned reporting for financial statements.
- Multi user access.
- Inter-entity reporting/transactions is a pain.
- Bad customer service.
- Not in the cloud.
May 02, 2021
Quickbooks Desktop Pro is top quality
We use QuickBooks Desktop Pro for Human Resources, Payroll, Inventory, Billing, Accounting, Collections, Taxes oh so much. It is being used company-wide amongst the entire organization. All personnel in all departments are trained in quick books. It covers all issues from employees to customers to collections to contacts. It is an amazing tool for any business big or small.
- Accounting made [it] easy you enter in amounts due-amounts paid then done.
- Collection letters [are] so easy. Made my life so much better.
- My AR team rocks with QuickBooks Desktop Pro.
- Oh goodness[,] I am sure there is something but seriously no complaints here - 8 years and nothing to complain about yet.
May 02, 2021
Project Accountant Review
The accounting department uses it, it is very easier to manage bills and payments, and run reports.
- Bill payments
- Run reports
- Easy to navigate
- Built in payment approval feature would be great
We use QuickBooks Desktop Pro to manage our financial side of [the] business. We pay bills, employees, and manage our inventory as well. It is easy to make quick reports to see where we are at with projections and make projections where we have been [...] in the past. We run all of our product[s] coming in the door and out through QuickBooks Desktop Pro. It gives us a birds-eye view of our financial situation.
- It is easy to manage and adjust inventory on hand.
- It is easy to make reports and customize them to your needs.
- We also use it to pay our employees directly.
- It is easy to make year-to-year comparisons to see where we can make improvements and the current financial situation.
- It would be nice if I could delete items from inventory that I no longer use instead of making them inactive. Stuff that is no longer manufactured as an example.
May 02, 2021
Not a pro but I use Desktop Pro
QuickBooks Desktop Pro is used for basic accounting of my small business and [analytical] reports.
- Easy to update and understand.
- Makes tax reports, other government report[s], insurance submissions[,] and compliance accurate and mostly automatic.
- Can download bank transactions with some automatic accounting info.
- [Sometimes] automatic rules miss posts and hard to determine why.
- When typing [an] account it will after a while start to default to the first account starting with that letter.
- Help can be improved often can't find answers to problems or questions.
May 02, 2021
QuickBooks Desktop Pro for Small Cash Businesses
We use QuickBooks Desktop Pro as our main bookkeeping software for our small cash-based business. We do not create and send many invoices out of QuickBooks Desktop Pro as we have automated that through another program, but QuickBooks Desktop Pro is our main financial record for all transactions.
- Bookkeeping
- Accrual and Cash Based accounting modes
- Integration with other softwares
- With cloud-based software on the rise, QB Desktop Pro has become "clunky"
- Some screens are slow to load (Customer Edit for example)
- Small bugs in opening multiple company files
QuickBooks Desktop Pro is used by three employees - the bookkeeper, the controller, and the CEO, to do all the accounting at the company. It handles payroll, accounts payable including half a dozen employee credit cards, accounts payable, accounts receivable, and cost accounting for our DoD and NIH contracts (which need to be DCAA [compliant]).
- Easy to use and learn
- Flexible
- Efficient
- Cost accounting is somewhat cumbersome
- Integration with 3rd party payroll could be more efficient
- This is the desktop version, and our version does not handle touch screens or two-fingered touchpad very well
Dearborn YMCA uses QuickBooks Desktop Pro for [its] accounting purposes. It is used to process deposits, payroll, and run financial reports. The majority of the work is completed by few users and the reporting function is easy enough that department managers can run reports on demand. The users are secure with strong passwords.
- QuickBooks Desktop Pro is very good at providing an audit copy while allowing continued use[.]
- Quickbooks Desktop Pro has very good customer service if there is ever an issue.
- Quickbooks Desktop Pro is very easy to learn and is easy to support.
- QuickBooks Desktop Pro has been around for a few years and after an update[,] they force you to look at the changes/updates before you can use [them] after updating.
- QuickBooks Desktop Pro does not have 2FA.
- QuickBooks Desktop Pro should offer a way to store backups to a personal cloud without having to map a local network drive.
It is used as the main accounting software for a few legacy entities at a larger holding [company]. The larger holding [company] uses Intacct for the new entities.
- It holds a lot of data
- It has support by phone
- The interface is slow and cumbersome
- The customer service is not very helpful
- The reporting function is not customizable enough
- It has the feel of the 1990s
May 02, 2021
Piece of Mind
The product is currently being used by our accounting department. It handles our billing, invoices, payroll and tracks our financial data. We have more than a few people using it and it does a great job providing everything we need easy to use. It is a great tool for every company.
- Robust
- Accounts Payable
- Accounts Receivable
- Payroll
- Expensive Management
QuickBooks Desktop Pro is the main accounting software used for the business. This software is not used by any other department, the functionality is not very helpful otherwise. One issue is the need for the software to be run on [a] PC. In the past, we needed to log into a remote desktop from a MAC to process and enter information which was bothersome due to the frequency of the need to login in.
- Easy to use and set up
- Great for small businesses with [noncomplex] accounting
- Need to log into a remote desktop
- [The] system can be slow with large uploads
May 02, 2021
QuickBooks is Quick and Perfect!
QuickBooks Desktop Pro is our main accounting interface. All fiscal reports, payroll, taxes[,] and donations are run through this software. Between the Treasurer, Secretary[, and] myself[, ...] utilize it to ensure we are all on the same page financially for our NPO. DonorPerfect feeds data into QuickBooks Desktop Pro and makes [double-entry] a thing of the past.
- Financial Reporting
- Asset Tracking
- Payroll Management
- Ease of Use
- Needs some basic accounting knowledge
- Can be intimidating
May 01, 2021
QuickBooks Desktop Pro Review
The full organization uses QuickBooks Desktop Pro. We use QuickBooks Desktop Pro to cut [Purchase Orders]/Checks/Invoices. Everything we order we must run through QuickBooks Desktop Pro.
- Associates [can easliy] correct Customer/Supplier
- Cuts Checks
- Creates [Puchase Orders]
- Invoicing
- Single Mode vs. Group
- Quickly & easily tag stuff for associated records
- Re-runs payroll if needed when an issue arises (we had no taxes taken out 1 time)
Quickbooks Desktop Pro is used by our organization in conjunction with the online version. We invoice, run our GL and P&L reports from it. Currently it's not synced to our PM software for billable hours, but that's coming soon. It is a relatively easy way to track our general expenses, issue invoices and get our reporting in a nutshell.
- Intuitive and easy to use
- reporting is robust
- online version has made it even easier to invoice and manage AR
- Still need someone with business /CPA acumen to set up properly or the functions /features don't match what your company does
- not the easiest to integrate with enough third party solutions (but getting better with their APIs)
- still don't fully trust Intuit after they - many years ago - intrusively intercepted completed invoices we mailed and turned them into client "accounts" for the clients to login and pay without our knowledge let alone our permission.
- Doesn't scan receipts etc. easily in the app
Within the nonprofit organization I currently manage, it is used systemwide. I've also used it with a real estate and land development company where there were multiple LLCs under the umbrella. QuickBooks Desktop Pro was the software of choice.
For the nonprofit sector, it provides an affordable way to handle grant management and various projects. For the real estate company, it could be so granular to track from land acquisition to end-customer sales.
For the nonprofit sector, it provides an affordable way to handle grant management and various projects. For the real estate company, it could be so granular to track from land acquisition to end-customer sales.
- Managing complex project accounting
- Grant accounting and reporting
- Payroll--especially with multi-project accounting
- The limited number of simultaneous users--licenses can be cost prohibitive
- Was too firewalled, requiring a VPN to use (may have been our IT)
- Cost. Cost. Cost.
- While they say nonprofit, it isn't really well designed (just branded) for nonprofits
December 04, 2020
Quickbooks Pro <3
I always recommend and instruct my bookkeeping clients to start with Quickbooks Desktop Pro. This program does EVERYTHING. They can take credit card payments, with very competitive fee rates. It does payroll for any amount of employees. It simplifies the sales tax collection process, it records inventory, vendors, customers, etc. This is a VERY user-friendly program as well and makes it very easy to get the user involved in their books.
- Customer & Vendor Files/Records
- Payroll & Taxes
- Some are scared by the price tag
QuickBooks Desktop Pro is the primary bookkeeping program used by our company. We use it for budgeting, tracking all revenue, and managing payables and receivables. It is being used by myself and the CEO, and our independent accountants. Being able to share QB across our network makes collaboration easy, and allows for seamless communication about our finances.
- Bill pay: easily input vendors and their bills, and then pay them whenever you are ready.
- Tax prep: send 1099s to all independent contractors above the threshold with just a few clicks.
- Budgeting: set up your budgets, and then track your actual revenue/expenses against the budget to see how your organization is performing.
- Reporting: MANY different reports available to satisfy investors and accountants. Very customizable.
- Updates: sometimes QuickBooks will inform me of an update for an earlier version than I'm running.
- Duplicating bills: When I duplicate an existing bill, my preset term (ex 60 days) doesn't seem to copy over. I have to manually reset it.
- Bring back QuickBooks bill pay! It was so nice to not have to print/sign/mail paper checks.