#1 most frequent
United States of America
89.9%927 installations of 1,031
What is QuickBooks Desktop Pro?
Quickbooks Desktop Pro is accounting software from Intuit, Inc. It includes core accounting features, plus analytics and exportable reports. It is offered in on-premise and SaaS forms.
Categories & Use Cases
Top Performing Features
Bank reconciliation
The software connects to a company’s financial institutions in order to reconcile accounting records with checking, savings and credit card accounts. Often month and year closing capabilities are included.
Category average: 8.4
Expense management
The software can log and track business expenses and reimbursements, including travel-related expenses, with the ability to tie them to particular projects.
Category average: 8.1
Accounts payable
This includes the automation and tracking of payment to vendors and suppliers, with features such as payment scheduling, check printing, open purchase order alerts, document management, direct ACH bill payment, and vendor records.
Category average: 8.3
Areas for Improvement
Plug-ins
A number of third-party plug-ins are available to expand the core functionality of the software.
Category average: 7.4
Global Financial Support
Account using multiple ledgers, multiple currencies, and multiple entities
Category average: 7.5
Localizations
Meet reporting requirements with country-specific localizations
Category average: 7.7
Who Buys & Uses QuickBooks Desktop Pro
#2 most frequent
Canada
5.2%54 installations of 1,031
#3 most frequent
United Kingdom of Great Britain and Northern Ireland
1.0%10 installations of 1,031
Pros
- Straightforward for general accounting tasks and account reconciliation
- Functions as a central system for comprehensive financial record-keeping
- Efficiently handles invoicing, including integration from external sources
Cons
- Perceived vendor pressure to migrate to QuickBooks Online, with desktop version unavailable for new customers
- Increasing annual licensing fees and high costs for payroll processing
- Software updates are sometimes ill-timed, slow, or contain bugs requiring IT intervention
QuickBooks Desktop Pro Great for Small Businesses
Use Cases and Deployment Scope
We use QuickBooks Desktop Pro for all our accounting needs: payables, receivables, banking info, clients, vendors, etc. QuickBooks Desktop Pro is an easy system to use for general accounting for a small business. In addition to the basic functions, we are also able to enter notes into clients and/or vendor sections to remind us of special arrangements. Reconciliations of bank accounts is easy. The reporting feature has a multitude of useful reports that make analyzing the financials of the business easy.
Pros
- Creates invoices easily from Microsoft Access
- Writing checks through QuickBooks Desktop Pro is easy and prints directly to my desktop printer
- Vendor notes are helpful
- LOVE the Insights! Gives you a snapshot of how the business is doing with a few quick graphs.
Cons
- When QuickBooks Desktop Pro puts out an update, it always seems to come at an inopportune time (not QuickBooks Desktop Pro's fault) and sometimes does not allow us to get into the system after an update without contacting IT.
Return on Investment
- The system is relatively inexpensive, and you get your ROI back right away if you use QuickBooks Desktop Pro instead of spreadsheets and handwritten forms and documents.
Usability
QuickBooks Desktop Pro, can't live without it!
Use Cases and Deployment Scope
I use QuickBooks Desktop Pro across all our financial departments. I think it is easy to use, scalable, and efficient
Pros
- Invoicing
- Payments
Cons
- I have some difficulty when invoicing and looking up the item to charge
Return on Investment
- Positive ROI because I could not work without it
Usability
Alternatives Considered
QuickBooks Online
Other Software Used
Constant Contact, Sage Accounting, MemberTies
Great tool to use; highly recommend
Use Cases and Deployment Scope
I used QuickBooks Desktop Pro with my prior employer. We used it for all the accounting and financial management needs, including vendor and customer/donor records, accounts payables, payable tracking, bank reconciliation, cash management, financial reporting, annual budgeting and YOY key financial metrics comparisons. Before implementing into QuickBooks Desktop Pro, we did all our accounting records manually, mostly in Excel, and faced much challenges. Once switched to the QuickBooks Desktop Pro, things became smooth and the financial reporting and analysis were done on a timely manner with an accuracy level much more satisfactory. Thanks QuickBooks Desktop Pro!
Pros
- Reports getting ready in no time and with high confidence on accuracy and completeness
- Link directly to bank accounts and receive transactions records on real time.
- Save time and improve efficiency
Cons
- Can allow more users to manage the same books at the same time
Return on Investment
- No quantitative impact, but it implements our internal control and standard procedures, and ensure all our records are in compliance and meet the requirements for the annual audit process which is essential to our non-profit organization.
Usability
Alternatives Considered
NetSuite ERP
Other Software Used
QuickBooks Online, QuickBooks Online Advanced
QuickBooks is a great fit for simple small business needs.
Use Cases and Deployment Scope
We are a small software development shop with simple double-entry accounting needs. We don't have inventory, we don't use QB for payroll, and we don't use most of its features. I use it more to develop software applications for other clients using the QB SDK and various Microsoft development tools. It has been found to be pretty easy to integrate with other apps.
Pros
- Easy entry of sales order and purchase orders.
- Robust SDK for integrating with other applications.
- Very complete documentation and online support community.
Cons
- I wish payroll processing wasn't so expensive.
- Data backups aren't automatic.
- Seems to be a lot of pressure to move to QB online.
Return on Investment
- Year-end tax prep is simplified when paired with TurboTax.
- Easier to find online help that with other accounting packages I had used previously.
- Being regular users of QB helps us deliver custom software integrations to our clients.
Usability
Alternatives Considered
Sage Accounting, Wave Accounting and Zoho Books
Other Software Used
Google Sheets, Microsoft Visio, Microsoft SQL Server, SQL Server Management Studio (SSMS), AnyDesk, PureVPN, RingCentral Meetings, Postman, OneDrive, Dropbox, Microsoft Visual Studio, Veeam Agent for Microsoft Windows, Windows Server, Progress Telerik, Authorize.net, WordPress
Don't use QuickBooks Desktop Pro or Web version
Use Cases and Deployment Scope
We don't use QuickBooks Desktop Pro anymore. In my opinion, it has gotten too expensive, and they try to force you to use the web version. Why should I keep my most important business information on the cloud where anyone can have access to it. In my opinion, QuickBooks cloud is not secure. I feel they can cancel you if they don't like your company, just like social media platforms can. I don't believe what they tell you that it is secure. As a person who has spent 50 years writing programs and making sure they are hacker-proof. NOTHING IS SECURE!
Pros
- Billing
- Checkbook
- Categorize transaction into groups
- Backups
Cons
- Lower the price back to where it was a few years ago where I could buy a version and it was good for 4 years.
- Now I have to pay a license fee per year twice what I paid for a 4 year license.
- The desktop version is no longer available for new customers. In my opinion, they want to force you to use the web version.
Return on Investment
- Cost too much
- Too expensive
- Doesn't seem to care about customers
Usability
Other Software Used
Avid Pro Tools
