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Robin

Robin

Overview

What is Robin?

Robin helps companies simplify workplace management with software for desk and room booking, in-office scheduling, visitor management and analytics to support decision making.

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Recent Reviews

As easy as ABC

10 out of 10
December 02, 2020
Incentivized
After COVID-19 my organization adopted this software to manage and keep track the resources and assignment of workspaces along with shared …
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Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

Reviewer Pros & Cons

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Pricing

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Entry-level set up fee?

  • No setup fee
For the latest information on pricing, visithttps://robinpowered.com/pricing

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

Starting price (does not include set up fee)

  • $419 per month
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Product Details

What is Robin?

Robin is a workplace management platform that streamlines workplace processes for enhanced in-office productivity. With desk and room booking software, alongside intelligent workplace automation and analytics, the platform empowers employees to reserve anything they need at the office. Since 2014, thousands of global organizations have trusted Robin for sustainable and scalable workplace optimization.

Desk and Room Booking: Desk and room booking, in-office scheduling, wayfinding, analytics, and 24/7 email and chat support. Includes 25 user licenses. Additional licenses available for purchase.

[Optional Add-Ons]

Visitor Management: Offers solutions for both guests and employees. Includes documents and pre-registration, host notifications, badge printing, visitor logs and a native iPad app.

Advanced Analytics: Tailor workplace insights with custom dashboards and reports, an Analytics API and unlimited data exports.

Priority Support: Direct access to expert help, including phone support, quicker response times and support queue priority.

Advanced Authentication and Security Integrations: Simplifies onboarding, adoption and maintenance with SAML SSO and Active Directory syncing, custom roles and permissions, and support for Microsoft Intune.


Robin Features

  • Supported: Desk Booking
  • Supported: Room Booking
  • Supported: Visitor Management
  • Supported: Workplace Analytics
  • Supported: In-office Scheduling

Robin Screenshots

Screenshot of Desk and room booking interface.Screenshot of Room display and mobile app.Screenshot of Workweek scheduling and office activities.Screenshot of Workplace analytics and occupancy data.

Robin Video

How Robin helps companies enable people to do their best work by giving everyone the ability to understand, use, and advance their workplace.

Robin Technical Details

Deployment TypesOn-premise, Software as a Service (SaaS), Cloud, or Web-Based
Operating SystemsWindows, Mac
Mobile ApplicationApple iOS, Android
Supported LanguagesEnglish, Spanish, German, French, French Canadian

Frequently Asked Questions

Robin helps companies simplify workplace management with software for desk and room booking, in-office scheduling, visitor management and analytics to support decision making.

Robin starts at $419.

Envoy Desks, Skedda, and Condeco by Eptura are common alternatives for Robin.

Reviewers rate Support Rating highest, with a score of 10.

The most common users of Robin are from Mid-sized Companies (51-1,000 employees).
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Comparisons

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Reviews and Ratings

(37)

Attribute Ratings

Reviews

(1-25 of 32)
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March 27, 2024

Robin Review.

Score 8 out of 10
Vetted Review
Verified User
Incentivized
I think it is very well suited for any organization that requires a booking system for limited spaces, such as meeting rooms or desks, if the company runs a hybrid work/hot desk situation.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
There is an option in our office to use a tablet outside of a meeting room to book a room (which is red when booked, green when not), and not sure if this is a Robin integration, but it would be great if there was a yellow for when there is 5 minutes left of a meeting. That being said, while this is super helpful, I see coworkers running around the office looking for a "green" room; and recommend they just use the Robin web app to avoid all the running around since they can view and book almost instantly!
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Robin is an intuitive app that has helped our employees manage their office spaces. We are able to easily choose desks that are yet to be reserved since it clearly shows spaces that have been reserved at any given moment. I love that we can see where my team is seating or who is going to be a the office on a given day.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Robin is well suited for a variety of uses and for a variety of organizations. It is appropriate for signage and for making sure that people know what is going on in different rooms or spaces in buildings. It is less appropriate for outside uses and for buildings that have weaker networks.
July 19, 2022

Robin is Fantastic

Score 10 out of 10
Vetted Review
Verified User
Incentivized
My role requires multiple meetings almost every day, and sometimes these meetings are spur of the moment. Robin allows me to easily and quickly access and reserve spaces so I can easily make my meetings. Without Robin, reserving spaces in my building with 500 co-workers would be chaotic at best.
Naman Goel | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Robin is well suited for a better user experience in virtual meetings and conferences. We were dependent on Robin for providing better engagement and productivity by reducing friction throughout the day. Specialized tools for space management to optimize the office suited this product well but felt Robin was less appropriate for desk management jobs.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Very well suited to managing office space and capacity in comparatively large-scale organizations, particularly if - as in our offices - navigating meeting rooms and locations can be quite challenging. The app also works well, however that does infer a need for a certain level of tech knowledge, as those who are less familiar with using phone apps for professional purposes may find there to be a small learning process. Ultimately Robin provides a far better and more efficient solution than the previous booking system, which was prone to issues and time-consuming.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
For our scenario, we're a small company, but the Robin software running on tablets in customized mounts adds a lot of visual appeal to our conference rooms. It makes the conference rooms easily identifiable as well as shows you by color the status of the room. Users can schedule from Outlook or reserve a room right from the tablet.
December 02, 2020

As easy as ABC

Score 10 out of 10
Vetted Review
Verified User
Incentivized
I have never used a similar product before but I trust maintaining a history of assigned spaces could be a nightmare for any admin if they need to do so in a spreadsheet or manually.
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Especially for large organisations, having a go-to source for a specific task saves everyone a lot of time. Robin does this for office management, and the software is obviously continually improving which is a good sign. The system seem well integrated with the office as well and an attention to detail is made to keep the user experience as quick as possible. Smaller organisations may not advantage as much from the same benefits and features such as analytics may have a questionable use consider the low footfall around a smaller office.
Score 8 out of 10
Vetted Review
Verified User
Incentivized
The tool is well suited when you which to reduce your workspace and share desks between different people.
Although, since the user has full control, it can get hard to manage who is going to have the seat since it is based solely on who reserves the seat first.
So I think think the tools is appropriate when you have a large work force and will have to manage who is coming at the office at which time.
November 24, 2020

Robin - Easy, efficient!

Sydney Held | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
We train a lot of people and with the pandemic, libraries and flexible work spaces are closed. By using Robin we have the ability to quickly book a room for a person they have a work space within minutes. We can do this from anywhere which is also very effective.
Josiah Sinanan | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Greatly suited for any coworking space or agency. Works incredibly well with "smart office" integrations and takes the guesswork and human error out of organizing your team, meetings, and room bookings. Would 100% recommend in these settings, it will absolutely streamline your calendar, booking process, and ease-of-use when needing space for meetings.
August 23, 2020

Great user experience

Score 9 out of 10
Vetted Review
Verified User
Incentivized
Robin has been great for tracking use and office capacity during COVID. Also, it's very easy to use when booking meetings on the go. A situation in which it will not be as useful is when staff are diffused around many different sites. It works best when employees are all together to best make use of their mapping features. However, their Campus tool addresses this.
Adam Gallant, FMP, LEED GA | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Best suited to companies who don't already have a meeting room management/booking platform, offices that have a lot of disputes over calendar bookings made "the old fashioned way" via outlook or post-it notes on the door. Also, any organization that is looking to more effectively use the meeting spaces they already have, who may be under pressure from employees that there is not enough meeting space. Robin can help you get a better idea of utilization through data, although not a complete picture unless you pair it with sensor technology.

Probably not as well suited for very small offices where meeting room space is not at a premium, and bookings are not often contested.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Robin is well suited for my job position because I am not in the office on a daily basis. Since Robin is web based I am able to schedule my desk space from outside the office and weeks in advance.
March 19, 2020

Great Software!

Score 10 out of 10
Vetted Review
Verified User
Incentivized
Robin is perfect for a growing office with some understandable growing pains. When we implemented Robin it immediately solved a lot of scheduling issues, and I think that this could be a benefit for many offices. It's nice to also have access as an admin to move around booked meetings if needed, for example when our board visits very last minute and there are no rooms available.
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