TrustRadius Insights
Rydoo is a versatile expense management software that has been widely adopted by businesses and organizations for various use cases. Users …
Starting at $5 per month
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What is Rydoo?
Rydoo (formerly Xpenditure) is a cloud based travel management solution that also handles the expense management process from receipt to accounting. After taking a picture of a receipt, Rydoo will extract all relevant data, and make it ready to be…
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Pricing
Starter
$7
Cloud
per active user/per month
Growth
$9
Cloud
per active user/per month
Enterprise
Contact sales team
Cloud
Entry-level set up fee?
- No setup fee
For the latest information on pricing, visithttps://xpenditure.com/en/pricing
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Starting price (does not include set up fee)
- $5 per month
Product Demos
#InsideRydoo - Meet Julien, Product Manager at Rydoo
YouTube
Rydoo - Changing the way we work
YouTube
Product Details
- About
- Integrations
- Competitors
- Tech Details
- FAQs
What is Rydoo?
Rydoo Features
- Supported: Receipt Scanning
- Supported: Aproval Flow
- Supported: Multi Currency
- Supported: Time Tracking & Mileage
- Supported: Multi Language
- Supported: Integrated with Popular Accounting software
- Supported: Receipt Storage for More than 10 Years
Rydoo Screenshots
Rydoo Integrations
- FreeAgent
- FreshBooks
- Dropbox
- Xero
- Quickbooks
Rydoo Competitors
Rydoo Technical Details
| Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
|---|---|
| Operating Systems | Unspecified |
| Mobile Application | Apple iOS, Android, Windows Phone, Blackberry |
| Supported Countries | All |
| Supported Languages | English, French, Dutch, Spanish, German, Danish, Portuguese |
Frequently Asked Questions
Rydoo (formerly Xpenditure) is a cloud based travel management solution that also handles the expense management process from receipt to accounting. After taking a picture of a receipt, Rydoo will extract all relevant data, and make it ready to be exported to the accounting software of your choice.
Rydoo starts at $5.
The most common users of Rydoo are from Mid-sized Companies (51-1,000 employees).
Rydoo Customer Size Distribution
| Consumers | 0% |
|---|---|
| Small Businesses (1-50 employees) | 30% |
| Mid-Size Companies (51-500 employees) | 40% |
| Enterprises (more than 500 employees) | 30% |
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Reviews and Ratings
(16)
Community Insights
TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!
- Business Problems Solved
- Pros
- Cons
- Recommendations
Rydoo is a versatile expense management software that has been widely adopted by businesses and organizations for various use cases. Users have found Rydoo to be extremely helpful in efficiently managing and balancing charges for meals, rental cars, hotels, fuel, and other expenses in the field. It has been particularly useful for business travel, where users can easily track and submit travel per diems, work-related travel expenses, meals, phone bills, and office purchases. Additionally, Rydoo's ability to seamlessly handle multiple currencies has proven invaluable for international businesses with satellite offices and organizations operating across different countries.
One accounting firm's client successfully uses Rydoo to track expenditures across their entire organization. They rely on the software to organize receipts, streamline the reimbursement approval process across multiple departments and countries, and generate comprehensive reports. The software's history and cloud filing features have proven particularly useful for supporting bookkeeping and tax audits. Users appreciate Rydoo's ease of use and its ability to reduce input time while providing clear and concise receipts. Furthermore, Rydoo allows managers to run department-specific reports without needing direct involvement from the accounting team.
Despite its many advantages, some users have experienced minor issues with Rydoo. For instance, in the livestock management industry, one user reported that the software occasionally misidentifies the currency location when capturing receipt images. This issue can create discrepancies if not monitored carefully. However, such incidents are isolated and do not detract from the overall positive user experience with Rydoo.
Overall, Rydoo has gained widespread acceptance due to its ability to streamline expense management processes, improve efficiency, and provide accurate tracking of expenses across various industries and organizational structures.
Expense Management System: Detailed and Comprehensive Several users have praised the expense management system for being detailed and comprehensive. They appreciate the ability to scan receipts via mobile devices and report expenses, which saves time by eliminating the need to search for recent accounts when adding receipts. Efficient Transaction Matching Many reviewers have been impressed with how quickly the system matches transactions. This indicates that it efficiently processes expense data, allowing users to easily reconcile their expenses. Accurate Receipt Reading Multiple users have appreciated the accuracy of the system in reading receipt details, ensuring that each expense is documented correctly. This feature provides peace of mind knowing that expenses are accurately recorded.
Slow Performance: Several users have complained about the software's slow performance, mentioning that it takes longer than expected to load certain features and processes. This has caused frustration and delays in completing tasks.
Difficulties with Exporting Reimbursements: Some users find it cumbersome and error-prone to export reimbursements to QBO and Bill.com for payment. They have encountered challenges in the process, which has led to inefficiencies and potential errors in financial transactions.
Inconvenient Role Switching: Many users have expressed their dissatisfaction with the need to constantly switch between roles in order to accomplish different tasks within the software. This frequent switching disrupts workflow and slows down productivity.
Users commonly recommend trying out Rydoo for expense administration, as it is easy to use and user-friendly. They suggest that giving Rydoo a try can simplify the expense reporting process and save time.
Furthermore, users find Xpenditure worth trying, as it provides an easy and digital way to deal with expenditures while saving time. They also recommend using Xpenditure for business controllers to perform ad-hoc analysis on expenses. Additionally, Xpenditure is praised for its user-friendliness and support team.
Users suggest exploring all possibilities thoroughly before starting configuration with Xpenditure and utilizing the trial period to see if it meets requirements. Finally, users recommend switching to Xpenditure for expense management and contacting their support team for customization needs.
Attribute Ratings
Reviews
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November 05, 2019
A very good expensing tools that may require some user adjustment
Bates Group currently uses Rydoo for expense reimbursements company-wide, primarily for business development and project-related expenses, but also for internal administrative reimbursements as well.
- Detailed expense management.
- Scanning receipts via mobile devices.
- Reporting of expenses.
- Support responsiveness.
- Features to detail what has actually been reimbursed vs. what has been reported.
- More flexibility in setting approval flows.
- Eliminated the old paper-based method of approving expenses.
- Provided a greater view into what is being spent and for what purposes.
- Expensify, Certify and Concur Expense
Rydoo is very different in terms of how it approaches expense management thematically. It is entirely line-item based, and a lot of users had to take some time to adjust to this, but once we'd gotten past that, things have gone quite smoothly.
June 06, 2019
Not Bad, But Better Options Exist
One of my accounting firm's clients uses Rydoo to track their expenditures across their whole organization. They use it to track both reimbursed expenses and corporate credit card receipts. It helped them to organize their receipts and streamline their reimbursement approval process across several departments in multiple countries. Rydoo's ability to seamlessly handle multiple currencies was very helpful with this rollout.
- Multiple currencies are handled easily
- User experience is easy and painless
- Collect receipts
- They do not offer any way of actually paying the reimbursements. We currently export them to QBO, then to Bill.com for payment, which is cumbersome and error-prone.
- They don't offer an easy way to only export specific items from Rydoo to QBO, which is something we regularly want to do. There is a workaround, but it is kind of hacky.
- Constantly have to switch back and forth between roles (Controller, Approver, etc.) to get anything done.
- We do not track the ROI of the investment, but it has helped to streamline was previously a very haphazard process
I prefer Expensify over Rydoo. It is easier to work with both corporate cards and reimbursed expenses in Expensify, and it is much easier to reimburse the expenses directly through Expensify than having to work with a 3rd party outside of Rydoo. I have not used Expensify with multiple currencies, so I don't know how well it would handle that.
May 10, 2019
Clean & simple expenses
Our organization uses Rydoo to manage and process expenses across all departments. As an international business with many satellite offices, our company supports a lot of business travel. Our sales team travels frequently, and the entire company travels twice a year for company retreats. We use Rydoo to pay employees their travel per diems and expense specific work-related travel, meals, phone bills, office purchases, etc. We also use Rydoo to reimburse specific perks (e.g., gym membership).
- The interface is very friendly and easy to use. Expenses can be dry and confusing, but Rydoo keeps everything simple, visually clean, and easy to navigate. The dashboard offers a great overview so you can easily see where all of your money is.
- There are multiple ways to quickly add an expense via upload, webcam, or email. I prefer to add expenses manually, but when I've tried the other methods, they usually accurately fill out the expense fields based on the provided receipt.
- Email correspondence is very good. I like automatically receiving "Reimburse report generated" emails that allow me to download my report and keep track of my expenses.
- This is minor, but I wish that when I clicked "Expenses," I could set the default to show "All" and not "To do." I like to quickly see the status of my submitted but not-yet-controlled expenses.
- It would be great if I could crop, highlight, and otherwise edit receipts within Rydoo. For example, I get reimbursed for my phone bill, but I'm on a shared plan. When I upload my receipt it contains bills for the other members of my plan too. I always have to highlight the portion that belongs to me. I do this before uploading to Rydoo.
- Sometimes the software runs slowly. Sometimes if a receipt is uploaded, it can take a long time for Rydoo to automatically parse the content and take you to the expense creation form. (Once it's populated, though, expense creation is very fast and easy.)
- Rydoo saves time, which saves money. I'm able to make and check expenses quickly.
- Rydoo was easy to learn and integrate. It didn't require lengthly training so it smoothed the onboarding process for new hires.
- Rydoo centralizes internal communication about specific expenses, since you can leave comments.
I have never used any other expense software, and I was not part of the team that selected or implemented Rydoo. (It was already well established by the time I was hired and onboarded.) Unfortunately, I don’t think I can comment on this question as a result.