Advantages of Ariba …
Advantages of Ariba …
we use RFC process
we use P to P process
We use it for Indirect spend
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- Tech Details
SAP Ariba creates connections between a business and its suppliers and targeted solution providers, in order to redefine how users communicate, collaborate, and get work done.
SAP Ariba spend management solutions are designed to help users tie together processes and incorporate comprehensive transaction data to deliver efficiency, accuracy, and control from source to pay.
The vendor states that with SAP Ariba as a partner to create and integrate supplier management, strategic sourcing, procurement, and financial supply chain management processes, users can:
- Ensure negotiated savings reach the bottom line
- Guide employees to buy from the right suppliers at the right prices
- Manage cost accounting and payments
SAP Ariba aims to contribute to a unified view of spending by connecting data from across the source-to-pay process for direct and indirect materials.
- Supported: HR Filing
|Deployment Types||Software as a Service (SaaS), Cloud, or Web-Based|
|Mobile Application||Apple iOS, Android|
|Supported Countries||Ariba Network operates in more than 190 countries|
|Supported Languages||English, German, French, Spanish, Japanese, Brazilian Portuguese, Chinese - Simplified, Chinese - Traditional, Italian, Dutch, Korean, Russian, Polish, Swedish, Norwegian, Danish, Hungarian, Turkish, Greek, Romanian, Finnish, Bulgarian, Croatian, Czech, Thai.|
Advantages of Ariba procurement are standardized processes / approval workflows and catalogs.
- Procurement workflow
- Self Service
- Approvals workflow
- User interface
- Mass creation of purchase orders
- Speed of user interface
- Vendor invoice management
- Invoice payments
- Pre-fill of the fields based on historical data
- Guided buying.
- PO approvals.
- Vendor integration (PO and Invoices).
- Better manage vendor invoices for smaller suppliers and non-Ariba suppliers. Allow them to submit invoices and share invoice data, avoiding the AP team handling invoices.
- Better workflow for supplier on-boarding, notifications.
- Seamless integration between Ariba and OpenText VIM.
- Detailed customizable events
- Wide amount of data collection
- UX can be difficult to manage
- Too many options presented
we use RFC process
we use P to P process
- guided buying
- CIG integration and the cockpit
- cannot think of more
- everything based on cvs files is cumbersome - tables better
- missing able to transport from test to production
- missing being able to see configuration only available for Ariba
every week something is not working, the network, guided buying ect.
- good interface
- intuitive user flow
- usability could be always improved
- PO procurements
- P2M process
- Approval Flow
- Invoicing part
- Non-PO purchase
- Guided Sourcing
It is not well designed for invoicing
- Provides information in a clean and organized view for supplier profiles
- Excellent at providing tasks for approvals
- Organized view for approval flows for users
- Integration with other tools is not very good. The APIs provided are not scheduled within the Ariba process and must use a middleware to send information back and forth between tools
- Customer support for configuration questions. The response time can be weeks or months waiting time and the response back is often unhelpful.
- Flexibility with company entities. With a large company with so many entities it is hard to structure and customize your suppliers into many entities. You often have to duplicate.
many modules, navigating through the tool isn’t very inherent and a lot of users need assistance.
We use it for Indirect spend
- Keeps full P2P cycle documents within one application and easy to access
- Has a complex variety of tools and options to build P2P process flows to fulfill organization's needs
- It is flexible to be able to customize processes
- Simple Service POs/POs to purchase services are not as easy to use and understand for inexperienced user
- Overwhelming number of different scenarios of supplier connection via business network and lack of one good solid guide that would allow IT to use to solve issues. In many cases, we have to rely on trial and error methods.
- Return to the previous page in B&I is not consistent for different types of documents. it can be OK, Done, Save, Close, Back...
It is good tool for decentralized procurement where each user can submit requisition.
It is also good for power-buyers as it keeps all documents related to P2P transactions in one tool.
- Onboarding clients
- Workflow of approvals
- Documentation question
- Ability to request changes
- Ability to only have the third row option available for country/region
- Automated workflow.
- Process visibility.
- Supplier Questionnaires.
- Reporting flexibility - we need to use excel & power to get the reports we need.
- Sourcing Intake Form Availability in Souring Module.
- Reminder emails and notifications that are consistent.
- No more degradation issues that are system wide.
- Data Transfer
- Real Time Updates
- Communication Effectivity
- Failure Rates of Documents
- Problem Solving
- Issue Resolution services
- Creation of purchase orders
- in built tax options
- in built cost center options
- More colourful
- easy edit option
- Multiple file upload option
- holds all supplier information
- holds documentation
- easier way to see stored documents
- Offers a variety of methods to purchase.
- The system has flexible configurations.
- Approval flow creation is extensive yet user friendly.
- There is too much reliance on invoice approvers who regularly get things wrong without providing AP the tools they need to correct problems.
- I've been told my SAP that Ariba is not an accounting system, but the fact is invoicing is an accounting activity. More capability is needed around managing the accounting of an inovice.
- There seems to be an expectation that every IR Exception has a tolerance. It is extremely difficult to configure an exception without a tolerance.
- There's no ability to change the value of an invoice.
- Providing and enforcing procurement processes for end users to follow
- Managing Contract and Catalog based Indirect Spend
- (Guided Buying) A good User experience for end users purchasing items and following along in the process
- Very complex settings at an administrative level
- Incomplete integration with SAP product
- The sprawling scope of "Ariba Procurement" is is difficult to manage and support
- Allows for some customization
- Ability to interface with S/4Hana
- Cloud based
- Overall system usability is poor; each button must be clicked multiple times for it to register
- Out of the box functionality is limited
- Customizations are expensive and cumbersome
- Purchase Requisitions.
- Invoice Processing.
- Guided Buying.
- Reporting is terrible.
- The product is very disjointed and it is not easy for the upstream to talk to the down.
- Supplier Diversity recommendations are lacking.
- Contract Data is hard to obtain.
- Workflow Management.
- Catalog Management.
- Material Group approval mapping.
- Service POs would be ideal so that we can address Fieldglass Work Orders.
- Multiple Company codes allowed on a single PO would allow our company to function better.
- Allowing updates to a Fieldglass PO directly in the UI versus forcing a user to go back to Fieldglass.
- Integrating supplier catalogs with internal procurement policies.
- Simple, user friendly requisitioning and approval tool.
- Receiving portion is simple and easy.
- Report building can be confusing. Fields are named differently than the front in the interface, etc.
- Difficult to use as a central procurement tool across different business units/company codes. Had to build a custom solution for assigning buyers to requisitions.
- Req>PO> Receipts are integrated, but invoicing has a separate group of documents. So PO status only progresses to "Received," and you have to go to separate screens/reports for payment status.
- User Experience, for self managing Purchase Requisition.
- Simplifying Buying channels and punchout catalogs.
- Ease of user collaboration and faster processing time.
- Onscreen Analytics, instead of logging into other applications.
- More self-driven configurations for end users to take lead on, example business rules settings.
- More APIs/integration options for integrating with third party systems.
- Approval workflow
- Compliance to procurement policies
- Supplier registration
- Support for Brazil region
- Delay between the operational data and spend data of >6 hours
- Flexibility in customizing the messages and fields
Not suited for customers in non-SAP ERP
Not suited for customers who need immediate reporting
- Req Approval and Workflow to PO creation & touchless Invoicing.
- Category (UNSPSC) Management.
- Basic Reporting.
- Need for kitting in Guided Buying, so vendors can group multiple products together within CIF catalog options.
- For Level 1 catalogs, allow for multiple UNSPSC or Keywords to resolve to catalog upon search.
- Make it easier for Suppliers to create/integrate/maintain Level 2 catalogs, so Buyers can best expose their items in Guided Buying search. A lot of our preferred vendors, including Re-sellers & small local businesses, do not have the means, capabilities, or desire to maintain Level 2 catalogs... limiting/deleting opportunities for them. The introduction of the new Amazon Business "Spot Buy" feature brings the risk of those (smaller than Amazon) suppliers slowly losing business.
- With the Team Buying feature, allow for internal teams who do a lot of Buying On Behalf Of to have flexibility in who does the Receiving on the item... as it is still limited to the one original Requester/Preparer.
- End to end S2P solution
- easy integration with SAP ECC/S4
- Backed by SAP's continuous cloud innovation
- UI needs to be modernized
- The learning curve for users is still huge
- vendor pipeline feature is expensive
- Generating standardized Purchase Orders.
- Ease of maintaining item catalogs to keep pricing in sync.
- Orders to Confirmations to ASN to Invoice process flow is great.
- cXML errors can be difficult to interpret.
- Ariba Support is terribly slow.