Great program, Lots to still learn
Business One is used daily at our facility. We use it to manage our inventory and others that we have at other locations. It handles all …
SAP Business One
SAP Business One
Overview
Reviews
Popular Features
View all 140 featuresAccounts receivable (38)
9.2
92%
Inventory tracking (38)
9.2
92%
Standard reports (38)
9.0
90%
Accounts payable (39)
8.9
89%
Reviewer Pros & Cons
View all pros & consPricing
View all pricingLimited
$99.00
Cloud
per month
Starter
$110.00
Cloud
per month
Pro
$132.00
Cloud
per month
Entry-level set up fee?
- No setup fee
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting / Integration Services
Features Scorecard
Payroll Management
9.9
99%
Customization
8.6
86%
Security
8.7
87%
Reporting & Analytics
8.9
89%
General Ledger and Configurable Accounting
6.5
65%
Inventory Management
8.8
88%
Order Management
8.8
88%
Subledger and Financial Process
8.5
85%
Project Financial Management
8.9
89%
Project Execution Management
9.7
97%
Grants Management
7.9
79%
Procurement
8.6
86%
Risk Management
8.5
85%
Logistics
8.5
85%
Manufacturing
8.4
84%
Supply Chain
8.7
87%
Product Lifecycle Management
9.6
96%
Product Details
What is SAP Business One?
SAP Business One is an ERP system ideal for small to midsize businesses. It is sold only through SAP partner companies, and offers both on-premise and cloud deployment options. Users have access to core accounting features such as journal entries, AP/AR, cash flow management, fixed asset management, bank reconciliation, and financial reporting and analysis. SAP Business One also includes a host of other ERP features including procurement, production planning, warehouse and inventory management, CRM and sales process management, and business intelligence tools. Vertical-specific features for manufacturing, retail, and wholesale distribution are available as well.
SAP Business One Video
What is SAP Business One?
SAP Business One Integrations
SAP Business One Competitors
SAP Business One Technical Details
| Deployment Types | SaaS |
|---|---|
| Operating Systems | Unspecified |
| Mobile Application | No |
Alternatives
View all alternatives
Frequently Asked Questions
What is SAP Business One?
SAP Business One is an integrated enterprise resource planning (ERP) solution for small and medium-sized businesses, The product encompasses functionality around sales, customer relationships, inventory, operations, financials and human resources.
What are SAP Business One's top competitors?
Sage 100cloud (formerly Sage 100 ERP), SAP S/4HANA, and Sage Intacct are common alternatives for SAP Business One.
What is SAP Business One's best feature?
Reviewers rate Talent Profiles highest, with a score of 10.
Who uses SAP Business One?
The most common users of SAP Business One are from Small Businesses and the Information Technology & Services industry.
Reviews and Ratings
(188)
Ratings
Reviews
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November 02, 2021
Great program, Lots to still learn
Business One is used daily at our facility. We use it to manage our inventory and others that we have at other locations. It handles all internal orders and billing as well as streamlining our processes.
- Relationship Maps - showing us the process from start to finish in one screen is helpful
- Holding people accountable as their name is attached to each process they do
- Easy to Bill and Pay our customers and vendors
- Reporting is very clearly designed for maximum clarity
- Not easy enough to customize other reports that come up as being needed
- Training myself and my staff at time of implementation
- Setting up macros automatically would be nice
- Having more included instead of having all the extra pieces being extra money especially for upgrades
Yes
yes it went smoothly
July 08, 2021
SAP Business One, Comprehensive Business Management Solution for Small and Medium Companies
Our company mainly provides the implementation and support services of SAP Business One solution to the companies for their digital transformation journey. We help our clients implementing and migration to SAP Business One solution as a whole company wide Enterprise system. SAP Business One can streamline the company business processes and the real-time information visibility benefits the high-level management in making better data-driven decision in new sales opportunities, bring new products to market quickly and provide business-building levels of customer support and service etc. It also helps to reduce the operational costs, increase the business revenue and improve better work efficiency and productivity.
- A complete business management solution for small and medium enterprises
- Simplify User Interface and Easy to use
- Extendable functionalities to Mobile Integration
- Mature Product with major functionalities supported
- Limited Human Capital Management functionalities and customization needed if to be used
- Light weight manufacturing functionalities supported
- The limitation to customize the dashboards and cockpit feature
Due to a spin-off, last year our company was faced with the decision of which ERP to use. In the previous years, we were using SAP R/3. We chose SAP Business One because is more suitable for small and medium scale enterprises (like us) where the business processes are more flexible. Moreover, we were looking for a cost-effective solution whereas R/3 is meant for large scale enterprises having multi-country locations and where budget is not much
of a concern.
SAP Business One does not have all the functionalities as that of R/3 but the functionality list is slowly increasing.
Regarding the implementations and consultant's skills, the SAP Business One consultants are
certified in all the modules. In SAP ECC, the consultants are certified in one or two, so the teams needs much more consultants in SAP Business One. At the end, we decided to move to SAP Business One.
- SAP Business One is more suitable for small and medium scale enterprises
- SAP Business One is : analytics, mobile technologies, cloud technologies
- SAP Business One has exceptional performance in handling business functions such as purchasing and operations and customer relationship management
- An important key features of SAP Business One is Reporting and Analytics.
- The Firefox web browser is currently the only web browser supported.
- Multi-currency capabilities- SAP Business One only does the real-time conversion at a period closing, but can simulate an approximation of the conversion for mid-period reports.
- Ancillary system applications such as HR have pared-down feature sets
April 27, 2021
SAP Business One is #1
SAP Business One is being used by my organization within both the sales and administrative departments. It helps us manage our inventory, purchasing decisions, sales processes, customer relations, projects, and operations. SAP Business One helps us gain company wide oversight in real time and offers us peace of mind when making business decisions.
- Offers reports for various analysis
- Provides inventory and restock alerts
- Has a user friendly interface
- Provide more security features
- Offer a quicker load up process for the system
- Less confusing licensing process
May 24, 2021
SAP a powerfull system that can create good automations for your warehouse! But it will come with a cost!
We used [SAP Business One] as 1 of the tools to pick for accounting. SAP business was 1 of the tools in our selection process. SAP is great for complex operations and can connected to many other systems to automate global orders, accounts, purchases and project management.
So for complex rules, and bigger companies this is a great tool to implement because of the freedom you have. Or does it?
So for complex rules, and bigger companies this is a great tool to implement because of the freedom you have. Or does it?
- Inventory management
- Automations with other systems
- Reporting (i mean you can report everything)
- Price... For us it's more a enterprise solutions modules, users etc ramp up the price FAST
- Learning curve, prepare to train your people!
- Report building is simple, and needs a upgrade (still it's flexible!)
March 23, 2020
Simplifying operation for SMB with SAP Business One
SAP B1 has helped us to consolidate all the financial information of our company. Simplified our operation and since it is a cloud-based implementation we don't run any additional cost related to maintaining it.
It covers the whole cycle from e-accounting to billing which can be tricky in Mexico, provide us with the required information on time and it is specially useful since our accounting is outsourced.
It covers the whole cycle from e-accounting to billing which can be tricky in Mexico, provide us with the required information on time and it is specially useful since our accounting is outsourced.
- Billing.
- Account harmonization in Mexico.
- Accounting (FICO).
- Reporting.
- Diary Document edition.
- Integrating documents to billing.
We are using SAP Business One as our primary system for financial control. The entire accounting and tax part goes through SAP. SAP Business One is used by the entire company. Logistics uses SAP Business One for goods inflows and outflows, usage management; financial service uses SAP Business One by issuing and controlling service bills for our customers; and the inspector uses SAP Business One to issue the necessary tax collection forms.
- Tracking goods, from entry to application
- Billing control and recurrence for customers
- We have difficulties finding local support. We always have to bring it from another state.
- The price of licenses is very high.
December 19, 2019
SAP Business One: Implementation and Training are the Key!
We use SAP Business One across the whole organization. I think our biggest problem with SAP is that we have either not fully implemented the software in certain areas and our item setup was flawed at inception. The time we spend on improving SAP is around these areas. In item set up that includes GL mapping.
- I like the feature of pulling data out of a report. I can right-click and copy table and it pastes right into Excel.
- I like the theory of the MRP process while we have not yet been able to utilize it. We are pushing to get it working.
- Reporting! I don't like needing to be a wiz with SQL in order to create a report.
- I am sure most of my issues revolve around not being trained. It is very hard to find courses or seminars for SAP Business One. Most of my training resource is Youtube.
It was being used by the whole organization before we limited the use to finance, accounting, and partial use by operations. It helps us record transactions across three entities and produce the data we need to produce consolidated financials.
- Can handle complicated inventory structures that can support many selling models.
- Has good internal controls that result in getting clean, uncorrupted data where it matters.
- Can be highly customized to adapt to business needs.
- The way SAP handles inter-company transactions is sub-par.
- User errors are hard to correct once there is history on that error.
May 07, 2019
Small Company Implements SAP Business One
We use SAP B1 9.3 for our entire procure to pay process. We're a small company that has been able to benefit from the use of an ERP system like SAP B1. After several years of using SAP B1 we are still working on process improvement however we've experienced strong company growth in the past 3 year. We are confident we chose the correct platform as it has allowed for our growth.
- Flexibility in reporting and form development
- Easy adaptability to third party applications
- For a small company it has been easy to manage technically
- Following a bench mark process - this seems contradicting to flexibility however we have wished we could follow more of an industry benchmark. Our challenge as a small company has been knowing how to properly use the system. We have discovered that we have set up the system wrong based and are using it improperly which has cause a lot work to correct.
- Better live reporting options - current we are on prem SQL. Yes SAP is moving to HANA however smaller companies like ourselves are not ready for that. We need to be able to maintain our existing SQL DB. We also have a demand for live BI Reporting. It has been difficult to do this with our current set up.
- Error handling - have found it very difficult to troubleshoot. Errors are not always clear and answers are hard to find.
August 20, 2019
SAP Business One Review
SAP Business One is being used are our ERP system which is used in all departments within the organization. This includes Sales (not business development), Purchasing, Logistics, Technical Services (Production), Finance.
SAP has given us the ability to mainstream our processes and have one source of truth. Our legacy systems were comprised of two systems and now have the ability to manage all processes in one. This system also allows in house customization needed to process data specific to our needs.
SAP has given us the ability to mainstream our processes and have one source of truth. Our legacy systems were comprised of two systems and now have the ability to manage all processes in one. This system also allows in house customization needed to process data specific to our needs.
- SAP offers the Relationship Map tool which shows users all linked documents visually which allows users to quickly see where the order is at in the order fulfillment process.
- SAP offers Internal Reconciliation for prepaid and accrual accounts on the balance sheet which allows us to quickly identify unresolved items.
- SAP offers a global search which has not been available in our legacy systems. This is a great feature as it reduces search times and gives users the ability to quickly find documents.
- Other features such as Drag & Relate, as well as, the standard 'Find' tool for most fields on Marketing Documents have proven to be invaluable. These features allow users to find an array of information/documents rather easily.
- Inventory Management / Reporting inefficiencies. Lacking reports to provide historical inventory data to see a snapshot of inventory for any given period of time. Lacking reports of aging inventory for non-serialized products. Limited inventory cycle count functionality.
- Inability to reopen closed documents more than once. (returns and replacements).
- Under financial Reports, Trial Balance (TB): Updating the functions to reflect G/L Accounts, must include opening balance for a period with "OB from the start of company activity" to have any current data. The Profit and Loss section of a TB does not have an opening balance of $0, and Retained earnings to not reflect up to date balance regardless of time frame requested for posting dates.
- Move some of the general authorizations into the specific modules. For instance, would like to give users access to post a draft Sales Orders from a previous month without having to give them authorizations to back post any documents they have authorizations for.
- Ability to customize out of box reporting. We have a UDF which is reported on frequently and is not hitting the P&L, however, we cannot add this to the Sales Analysis (and other) reports which have everything else needed baked in.
- Inability to link documents when Freight and Sales Tax only are credited. Would like to see these linked without the use of referenced documents as the copy to / copy from feature was utilized. The link should tie to the header, not just the line item level.
- Would like the ability to create a production schedule within the system utilizing production order dates.
August 20, 2019
SAP Business One Review
The whole company uses SAP Business One. With the implementation, we gain greater insight into the business and were able to streamline some processes. We love also how easy it is to generate useful reports.
- Inventory management.
- Accounts Receivables - We love the Relationship Maps!.
- Reports: Sales Analysis, Purchase Analysis...
- Administration of Authorizations for the different users is very confusing. You don't always know what you are authorizing exactly
- We charge minimum fees and credit card fees to customers and we had to tweak the system to do that.
- We buy and sell the same products with different quantities (units, packs...) and again we had to tweak the system in order for it to work properly
August 16, 2019
Great product
SAP is currently being used for inventory tracking, cost analysis, production scheduling, billing both AR and AP and purchasing. We use an outside program for our RF scanning needs and integrate that into SAP.
- Inventory tracking to the box. It keeps track of every box from the moment it is received into inventory to the moment it is shipped out.
- Scheduling production orders to the exact lb.
- Accounting accuracy to the penny on all orders.
- Combining cost and inventory to display the cost analysis.
- It needs to have its own RF system.
- Logistics modules to integrate with order shipments.
August 07, 2019
Excellent budget ERP for Medium and Small Businesses
We use the product for our complete sales and purchase process, meanwhile, it is fully connected with the finance module and it creates automatically a journal entry for every transaction that affects the general ledger. The reporting module has many options and is really customizable, and you can create your own reports once you get familiar with the structures of tables and fields in the database.
- All the modules are connected. A document you post on the sales or purchase modules gets an immediate journal entry on the finance module.
- The system is very customizable. You can add extra fields to almost every document in the system.
- The reporting is very good. You can create your own report via the Query Manager and then even add some layouts to the reports.
- The Software Development Kit (SDK) has some errors that haven't been solved from previous versions of the system.
- The Print Layout Designer (PLD) is somewhat tricky to work with.
- The cost of each user license could be pretty expensive for some companies.
- In-person training
No
October 01, 2019
The power of real ERP for small businesses
SAP B1 is used extensively across the organization so all functions including accounting, logistics, sales, purchasing, etc
- Single pane of glass to entire business
- Highly flexible and customizable
- Strong API for integration with other systems
- CRM needs improvement
- Web based portals are lacking
- Built in reporting could be better
- in-person training
October 01, 2019
Great product with a great implementation team
It is currently being used for accounting and finance and will also be used by manufacturing when we get to that stage. Entire organization will use it. SAP consolidates everything onto one platform and will help us manage our inventory and manufacturing processes better than QuickBooks.
- The user interface is easy to navigate.
- Reports are easily created in order to analyze data.
- Inventory is tracked in an efficient manner.
- SAP doesn't allow for there to be updates to inventory items once they have been created. It would be ideal if updates to items could be made.
- in-person training
The use of the tool allows to have an ERP which is implemented, in general, in all areas of the company, integrates in a coordinated manner in the areas of Marketing, Production, Marketing Channels, Inventories, Administration, Accounting, Finance, Portfolio Management of Customers, Accounts Payable and Charged. Allowing the control of all these functions in a single integrated application.
It is ideal for small and medium businesses, since it is a complete application, with a good technical service, and with accessible costs for the benefits received.
- It allows making a real follow-up of the state of the company, without the need to wait for periodic reports. This provides a corrective tool for situations that deviate from the standard.
- It prevents the business areas from working separately so the information is not duplicated and is managed effectively by all involved. thus avoiding conflicts and optimizing resources.
- It allows the proper management of the client portfolio, accurately projecting the inputs and outputs of resources, products, orders, and invoices. Therefore, the inventory and cash flow are properly managed.
- By correctly managing cash inflows and customer requirements, a real plan of goals can be established that is adjusted to the company's capabilities.
- It is a standardized program in its use, with a parent company with decades in the market and renowned, which provides adequate user support to the tool.
- The learning curve is greater than other programs of its type. You need staff who previously worked with the tool. The learning time is going to be high. Being a more developed tool, the user requirements are high compared to other similar ones.
- Visually, it is a sober program. I believe that the presentation could be improved by adjusting it to the user level with which it is worked. In order to make it more user-friendly, we must not forget that a tool such as an ERP will be used by all areas of the company, which includes inexperienced personnel up to senior levels.
- They should improve the integration with other tools that do not belong to the SAP family. In today's world, emphasis should be placed on emails, social networks, mobile applications, applications of calls and messaging, as well as providing adequate storage access on the cloud.
- The implementation of the tool is in accordance with the type of program, however, for people who have not worked with programs of the SAP family, it will require more implementation time, as well as intensive user training courses.
November 24, 2018
SAP BusinessOne - Highly Recommend!
At my previous job, we used SAP Business One as the primary accounting and finance tool. There, I was entering journal entries, entering payments on account, reconciling accounts, and doing bank reconciliations. The whole finance department used Business One. It helped tremendously when it came time for the annual audits. Getting the necessary information for the auditors was as simple as a quick report export.
- Posting Journal Entries
- Reconciling client accounts
- Generating invoices
- I think the only issue I encountered was that sometimes things would function, i.e., the generation of invoices. And the next month (because we did it on a monthly basis), they would not.
- It also tends to freeze.
We used SAP B1 to manage our sales pipeline. As a reseller, I also used it to demonstrate and sell to companies in manufacturing and distribution.
- Manages items through BOM, tracking serialized components and batch/lot traceability
- Manages many aspects of the business; manufacturing, inventory, sales, distribution, service, etc
- Audit trails, detailed logs of all system activity by the user. Sox compliant.
- At times, the on-premise deployment can be a tad slow
- Not the cheapest price option
- Maybe too much software for true small business
March 22, 2018
How SAP Business One helps companies to grow
SAP Business One is used by the whole company for financial, services, CRM, and accounting, and is integrated with the company satellite tracking platform, and an online payments platform. The main focus is to get a centralized point of reference for all the company data and get all the internal processes tracked and saved into the ERP and get all the reports from a single data source.
- Accurate, real-time reports
- Streamlined business operations and sustainable growth
- Project planning
- Service module
- Integration with other platforms
October 01, 2019
Make choice/evaluation cautiously
SAP B1 is being used across the whole organization managing orders, shipments, financials, inventory, sales, purchasing, etc. Almost all aspects of the business.
- Highly customizable with Boyoum usability package.
- SAP B1 crashes when using query manager or creating queries from scratch. It runs out of memory.
- Approval process for sales orders has glitches and does not work properly.
- UI configuration tool does not work how it is intended for creating templates. It looks like it has a conflict with Boyum.
- There should be more reports that come out of the box.
- Lacking the ability to connect more documents in one network that can be viewed through the relationship map (for example, you can't link one order to another, or return to a sales order, etc.).
March 16, 2016
SAP Business One - from a 12 year veteran implementer
As a consultant for SAP Business One I recommend, sell and implement it for many companies, the majority of which are in distribution and manufacturing. SAP B1 addresses the business processes required to manage inventory - straightforward distribution inventory, and complex manufacturing environments. Examples of companies that are using SAP B1 include: a capital equipment company in Woodstock Ontario that has BOMs that are 11 levels deep and average 3,000 components / sub-assemblies; a distribution company in Toronto with 6 distribution locations and salesmen throughout North America; a steel stamping company in Toronto making complex file cabinets and desks that are sold throughout North America; an automotive aftermarket distributor in Florida supplying parts to large retail chains such as Autozone; a manufacturer in Indiana that captures labor by operation in real time on the floor.
While these companies have different specific needs, the individual SAP B1 implementation is tailored (using SAP tools) to their individual needs.
While these companies have different specific needs, the individual SAP B1 implementation is tailored (using SAP tools) to their individual needs.
- SAP B1's technology is superb. SAP provides user tools to quickly add fields to a screen, re-arrange fields on a screen for optimal user interface, and create SQL queries to verify data as it is entered.
- SAP B1 is tightly integrated. This is a product developed for this millennium - all of the modules are tightly integrated and the flow from one module to another. Even third party add-on products use the same technology platform for development -- making it seamless integration.
- SAP B1 has integration to phone technology as an integral part of the software, allowing user's access to their data not just from their office but from anywhere they have network access.
- The look and feel of the software is the same no matter what module you are using. Training is simplified - if you are trained on the sales order --> shipper --> invoice process, the same user could easily manage the purchase order --> PO receipt --> A/P invoice process because the screens are so similar.
- SAP's education is superb. They have literally hundreds of hours of on-line training available for their customers. If you need to brush up on a process or train a new employee, you simply direct them to the appropriate video and they can learn at their own pace.
- The software is robust. There are many 'wizards' included in the software. For instance their is an A/P payment wizard that leads you through the payment process.
- SAP includes approval processes as an integral part of their software. For instance, if purchasing requests could be entered by any user but all (or some) could require approval by the head of purchasing.
- There are alerts for out of condition processes. For instance, you can define an alert for the sale of any item below 10% margin, or an alert whenever a major client shipment is near to missing on time delivery. The alerts are all SQL queries that look for conditions that you define as requiring an alert.
- No payroll module.
- The initial implementation of the dashboard is overly complicated. Once it is set up it functions well, but it takes more effort than it should to get operational. And it takes lots of computer expertise to get operational.
- Few customers use the Outlook integration with SAP. The ease of use between Outlook and SAP B1 could be improved.
- Few customers use the CRM module heavily. Mostly this is because of the Outlook integration and the discipline it takes to use it properly.
SAP B1 is used for daily order processing, inventory fulfillment, and financial reporting. SAP B1 is used by the whole company and is extensively used by the Accounting/Finance and Customer Service department.
- User-friendly
- GAAP compliance financial report
- Complete audit trail
- Cash flow report format needs some improvement
- We would like an inventory status report as of a specific date
August 16, 2019
SAP B1
We use B1 across most of our entire organization of 16 companies in 10 countries. It also allows us to manage and control input from 100+ users to ensure accuracy in a way that previous ERPs did not. It has also allowed us to consolidate data from each business unit in one central location, which facilitates the decision-making process at the global level.
- Integration with outside systems
- UI/UX
- Reporting
December 09, 2019
My SAP Business One Review
SAP Business One is used across the whole organization as our corporate ERP. With it we can manage key business areas such as finance, production or human resources.
- Administration
- CRM
- Financials
- Enhance UI tools
- Integration to SAP’s Advanced Compliance Reporting
- Automated online banking connection