Name: Smart Contractor Overview
Uploaded: 2010-07-22T01:39:48.000Z
Duration: 4 min 11 s
Description: Smart Contractor Overview

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Smart Contractor is a software that has proven to be invaluable for small to medium-sized construction companies. With its user-friendly interface, flexibility, and comprehensive reporting capabilities, it addresses several key business problems faced by these companies. One of the major issues it tackles is the time-consuming job costing process. By streamlining this process and providing real-time visibility into budget status, Smart Contractor allows businesses to have a clear understanding of the financial health of their projects at any given moment.

Another common challenge in the construction industry is writing accurate estimates that accommodate unique job elements. Smart Contractor's outline form for writing estimates helps businesses build on their existing bidding methods, making it easier to incorporate specific project requirements. Additionally, users appreciate the compatibility of Smart Contractor with QuickBooks, which simplifies financial management for construction businesses.

The exceptional customer service provided by the Smart Contractor team also sets it apart from other software companies. The responsive and knowledgeable support they offer is highly valued by users. Furthermore, with Smart Contractor, estimators and project managers can spend less time estimating and more time generating revenue, thanks to its simplified processes and time-saving features.

Overall, Smart Contractor has been instrumental in helping construction companies streamline operations, achieve a quick return on investment, and improve project management capabilities. Users have experienced growth and received compliments from customers on their detailed approach since implementing the software. Its powerful yet affordable features make it a preferred option over other products in the market as it offers necessary functionality without unnecessary complexity.

Convenient Invoicing: Several users have found Smart Contractor's invoicing feature to be a great convenience, making it easy to manage invoices and track costs. The program's database functionality allows users to create professional-looking estimates and invoices, helping them maintain organization and professionalism in their business.

Seamless Integration with Quickbooks: Many reviewers appreciate the seamless integration of Smart Contractor with Quickbooks, as it minimizes errors in job costing and payments. This integration provides a smooth flow of financial data between the two systems, ensuring accurate financial insights for every project.

User-Friendly Interface: Numerous users praise the user interface of Smart Contractor, describing it as very user-friendly and customizable. Its intuitive design allows for easy navigation and customization to fit individual business needs. Once users understand how the software works, they find it easy to use, which speeds up estimating processes once information is logged into the system.

1. Learning Curve: Some users have found that previous knowledge is required to work with Smart Contractor effectively, indicating a potential learning curve for new users. 

2. Limited Customization of Reports: Several users expressed frustration with the limitations of the reports module in Smart Contractor, wishing for more options to customize and manipulate data according to their specific needs.

3. Difficulty in Navigating Help Section: Users mentioned difficulties in navigating the help section of the software, finding it difficult to locate relevant information due to a lack of videos and an overall challenging navigation experience.

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Smart Contractor

Construction Management

We make and sell "Smart Contractor". Smart Contractor is an integrated construction project management and accounting system designed for small to mid sized general construction and sub-trade contractors in the US and Canada.
 
Smart Contractor provides powerful estimating, integrated CPM scheduling, proposals and contracts, allowance tracking, materials ordering, purchase quote requests, purchase orders, employee work orders, labor time tracking, cost tracking, inventory, customer invoicing, AIA billing, change orders, actual vs. estimated cost accounting, extensive reporting, job site photos, customer internet access to job information, document management, integration with CAD design and electronic takeoff systems, integration with RSMeans cost data, and integration with QuickBooks.

Smart Construction Software

Smart Contractor Overview

Overview of Smart Contractor construction project management and accounting software system

Construction Project & Field Management

Features related to collaboration between construction management and project execution (e.g. the office and the job site, general contractors and subcontractors)

Plan distribution & viewing

Users can compare different versions of plans, and view live updates/revisions to plans (usually from a mobile device in the field).

Plan markups & sharing

Users can annotate plans from the field and easily share plans/markups with other project stakeholders.

Document sharing

Users can share/attach other documents related to construction projects, such as specifications, contracts, drawings, etc.

Issue tracking & punchlists

Users can track issues from the field, and create punchlists upon substantial completion.

Photo documentation

Users can document construction progress and/or issues by uploading photos from the field.

Jobsite reports

Users can create and share reports on jobsite safety, daily progress, etc.

RFI tools

Users can create, send, receive, and archive Requests for Information (RFIs), to record exchanges with subcontractors, vendors, and other suppliers.

Collaboration & approvals

Users can comment, send messages, and/or approve documents.

As-built drawings

Users can generate as-built drawings upon project completion, to reflect the exact dimensions and materials of the final work, including any changes made to the initial plans during the construction process.

Mobile app

Users can easily access the system from the field on mobile devices such as phones and tablets.

Submittal design and management

Tools that allow users to draft and build submittals, track their status, submit them online, annotate submittal PDFs, and send submittal approval online.

Checklists

Construction checklists allow you to link important elements in your construction project. Construction checklists detail specific information of activities and phases in your project.

Meeting Minutes

Tools that help you keep track of minutes in meetings.

Specifications

Construction specifications, also called specs, are the details for the work that needs to be completed in a construction project.

Change orders

A change order (or variation order) is a component of the change management process in which changes in the scope of work (or project brief) agreed to by the client, contractor and architect are implemented.

Estimating

A set of tools and applications that allow contractors to forecast, track, monitor, and adjust the cost of building a structure.  Cost estimates are used by project owners to determine the scope and feasibility of a project, and also for budget allocation. Contractors also use cost estimates when deciding whether or not to bid on a project and for bid creation.

Takeoff tools

Allow users to list the materials and quantities they will need for the project either manually from hardcopy blueprints or electronically from digital blueprints.

Job costing

Tracking and monitoring of the costs of all materials, labor, subcontractors, & equipment required for a given construction project. Allows users to compare actual costs to estimated costs, see how the job is progressing, identify which parts of the job are using the largest parts of the budget.

Cost databases

Pulls information from online databases and aggregates it to allow contractors to compare prices of materials from different suppliers.

Cost calculator

Application that calculates cost of estimated quantities and materials, typically within spreadsheets.

Bid creation

Allows users to use bid packages or templates to quickly and efficiently create bids based off of cost estimates.

Human Resource Management

Organizing, tracking and providing instant access to critical employee data, job profiles, transfers, promotions, and benefits information.

Employee demographic data

Administrators have the ability to enter detailed demographic data for each employee.

Employment history

Employment history is the ability to track previous positions held.

Job profiles and administration

Job profiles and descriptions can be created and edited.

Workflow for transfers, promotions, pay raises, etc.

Employee move workflow provides the ability to move employees to different positions and apply pay raises.

Benefits information

Organizational charting

Organizational charting is the ability to create hierarchical charts.

Organization and location management

Organization and location management allows employees to be managed across multiple geographical locations.

Compliance data (COBRA, OSHA, etc.)

Compliance capabilities ensure full compliance with federal workplace regulations by capturing required data in central database.

Payroll Management

Provides for pay calculation and benefit plan administration, in addition to managing direct deposit, salary revisions and payroll tracking.

Pay calculation

Pay calculation provides for computation of employee pay with state and federal deductions.

Support for external payroll vendors

Support for external payroll vendors is the ability to integrate with 3rd-party payroll services.

Off-cycle/On-Demand payment

Provide employees access to wages accrued during the pay period before the end of the pay cycle.

Payroll history for each employee

Benefit plan administration

Benefit plan administration is administration of health insurance plans and 401k plans, and other benefits.

Direct deposit files

Direct deposit is the ability to electronically transfer pay to an employee’s personal bank account.

Payroll tracking and auditing

Salary revision and increment management

Salary revision is the ability to modify individual employee pay.

Reimbursement management

Reimbursement management provides cash reimbursement for employee expenses related to business travel or other.

Statutory form management

Generation and management of tax forms (state and federal).

Asset Management

Maintaining a record of assets such as laptops, pagers, cell phones, etc. issued to employees. Record typically includes asset type, number, serial number and date of issuance.