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SmartBid

SmartBid

Overview

What is SmartBid?

SmartBid is a construction bid management software for general contractors. SmartBid provides a web-based and mobile platform to streamline their bid project data, documents, and subcontractor communications. It also supports user permissions control for data security.

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Recent Reviews

TrustRadius Insights

SmartBid offers a wide range of use cases for construction companies, subcontractors, and estimators. Multiple estimators can collaborate …
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SmartBid is Smart

8 out of 10
December 13, 2016
Incentivized
It is being used across the whole organization by all of the estimating departments.

It is a great way to manage bid solicitations. It is …
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Pricing

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What is SmartBid?

SmartBid is a construction bid management software for general contractors. SmartBid provides a web-based and mobile platform to streamline their bid project data, documents, and subcontractor communications. It also supports user permissions control for data security.

Entry-level set up fee?

  • No setup fee
For the latest information on pricing, visithttps://smartbid.co/construction-bid…

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

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Product Demos

PCL Construction: SmartBid Customer Success Story Featuring Marc Brown

YouTube

Why CPM Ditched Spreadsheets and Email for SmartBid

YouTube

SmartBid Construction Bid Management Software Overview

YouTube
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Product Details

What is SmartBid?

SmartBid is a construction bid management software for general contractors worldwide. The pre-construction software simplifies bid management for prime, commercial and residential general contractors. With SmartBid, users can access a secure web-based and mobile platform to streamline their bid project data, documents, and subcontractor communications. The vendor says by using their robust and customizable system, general contractors can take advantage of a number of value-added partnerships and integrations that provide them a wide range of tools and modules to simplify, integrate and customize their pre-construction process. All data and projects are guaranteed private and secure, only shared with those given authorized access, promises the vendor. With unlimited 24/7 live support, the vendor says they guarantee users, their subcontractors, unmatched customer success in their pre-construction process.

SmartBid Features

Construction Project & Field Management Features

  • Supported: Plan distribution & viewing
  • Supported: Document sharing
  • Supported: RFI tools
  • Supported: Collaboration & approvals
  • Supported: Mobile app

Additional Features

  • Supported: Send Invitations to Bid
  • Supported: Compare Subcontractor Bids
  • Supported: Track Subcontractor Compliance
  • Supported: Manage Subcontractor Data
  • Supported: Share Project Documents
  • Supported: Prequalify Subcontractors
  • Supported: Find Qualified Subcontractors

SmartBid Screenshots

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SmartBid Videos

Learn about our robust, customizable software and mobile app, which enables preconstruction teams to easily manage every aspect of the construction bid management process. From maintaining your subcontractor database to sending out invitations to bid to selecting qualified sub...
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Learn how Marc Brown, Estimator at PCL Construction, has improved the construction bidding process, saved 8+ hours per project, and increased ROI with SmartBid. You too can enhance the bidding process and win more projects like PCL! Learn more or request a free demo today at http://sbn.cc/2yRKIEC
Watch how CPM | Tenant Improvement Solutions was able to replace spreadsheets and email with bid management software to standardize their bidding process. Request Your Free Demo of SmartBid Today: https://sbn.cc/2AEyB06

SmartBid Integrations

SmartBid Competitors

SmartBid Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationApple iOS, Android, Windows Phone
Supported CountriesUnited States, Canada
Supported LanguagesEnglish

Frequently Asked Questions

SmartBid is a construction bid management software for general contractors. SmartBid provides a web-based and mobile platform to streamline their bid project data, documents, and subcontractor communications. It also supports user permissions control for data security.

BuildingConnected, an Autodesk product and iSqFt are common alternatives for SmartBid.

Reviewers rate Document sharing highest, with a score of 8.

The most common users of SmartBid are from Mid-sized Companies (51-1,000 employees).
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Comparisons

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Reviews and Ratings

(16)

Community Insights

TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!

SmartBid offers a wide range of use cases for construction companies, subcontractors, and estimators. Multiple estimators can collaborate on estimating projects from different office locations, streamlining the estimating process and improving efficiency. Subcontractors can easily receive and bid on project invitations from various contractors, enhancing their bidding opportunities. The software is also used for project management purposes, enabling construction companies to manage bids, subcontractors, change orders, and punch lists effectively.

In the educational field, SmartBid is utilized in management engineering courses, providing students with practical experience in project estimation and management. Additionally, it proves advantageous in managing complex restoration works for historic buildings, ensuring accurate estimates and smooth project execution.

One of the key benefits is the time-saving feature that allows for easy storage and sharing of working documents. Users across the organization, especially in estimating departments, rely on SmartBid to manage bid solicitations and efficiently send large amounts of data such as drawings and specifications to a broad audience. This software is also highly valued for its ability to track conversations and record notes with subcontractors, facilitating clear communication and documentation throughout the bidding process.

For estimators using SmartBid, it provides a comprehensive view of new opportunities and tracks open bids. On the other hand, project managers and superintendents utilize the platform for tasks like change orders and punch lists, streamlining project management workflows.

Overall, SmartBid serves as a vital tool primarily used by estimating departments to send out invitations to bidders while offering convenience in managing bid solicitations, collaborating with subcontractors, tracking communications, and facilitating efficient project management processes.

Efficient Document Management: Users have praised SmartBid for its excellent document management capabilities. Many reviewers have found it convenient to store and manage project-related documents using the software. They appreciate how it provides a centralized location for all their documentation needs, making it easy to control the exchange of documents with customers and subcontractors.

Streamlined Bid Process: SmartBid offers a streamlined bid process that users find valuable. Multiple reviewers have mentioned that they can easily set up and manage job solicitations, determining who receives invitations to bid. The software allows them to keep detailed notes on contacts made and track if recipients have downloaded and reviewed the documents. Additionally, users appreciate being able to add a confidentiality agreement clause within SmartBid, eliminating the need for separate NDA forms.

Effective Communication: Users highly value SmartBid's communication features. Several reviewers have highlighted the ability to distribute bid documents easily through SmartBid as a significant advantage. They find it beneficial in simplifying the communication process with subcontractors during bidding processes. Furthermore, users appreciate being able to communicate with a large number of people at once through SmartBid's email system, ensuring efficient and timely communication.

Outdated Graphical Interface: Some users have expressed dissatisfaction with SmartBid's graphical interface, stating that it is outdated and in need of improvements. This has made the software difficult to use for these users.

Weak Reporting Functions: Several reviewers have criticized the reporting functions in SmartBidNet, citing them as the weakest link of the software. Users have expressed frustration over the lack of progress in addressing their requests for enhancements in reporting, which has hindered their ability to generate comprehensive reports.

Delayed ITBs due to Lack of Automatic Updates: Users have mentioned that SmartBid does not update automatically when subcontractors view and respond to Invitations to Bid (ITBs). This has caused issues with delayed ITBs for some users, potentially impacting project timelines and communication between parties involved.

Note Disappearance Issues: Some users have reported intermittent problems with notes disappearing within SmartBid. This could potentially cause issues in communication and documentation, as important information may be lost or overlooked due to this issue.

Limitation on File Size Uploads: A limitation on file size uploads has been noted by users, with a maximum limit of around 350 MB. For those who needed to upload larger files such as 3D models, often exceeding 350 MB, they had to contact support staff for exceptions. This additional step can be seen as an inconvenience by some users.

Inability to Simultaneously Open Multiple Bidding Projects: Users expressed a desire for the ability to have multiple bidding projects open simultaneously on multiple windows within SmartBid. They believe that this feature would greatly improve efficiency and streamline their workflow.

Lack of Subcontractor Engagement through Software Communication: Although subcontractors are able to access documents through SmartBid, very few of them respond to emails regarding their bidding intentions according to some users. This indicates a potential lack of engagement or effectiveness in communication through the software platform.

Users have provided several recommendations for SmartBid. Firstly, they suggest cleaning up the bid list before uploading it into SmartBid, as this can help ensure accuracy and efficiency in the bidding process. Secondly, users highly recommend using SmartBid Net, as they find it to be a valuable investment. Lastly, users recommend setting up SmartBid with one to two administrators for increased accuracy. These recommendations highlight the importance of thorough preparation and effective communication in utilizing SmartBid effectively.

Attribute Ratings

Reviews

(1-6 of 6)
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Score 8 out of 10
Vetted Review
Verified User
Incentivized
We use SmartBid both for educational purposes in Management engineering courses at the University where I work and in managing complex restoration works for historic buildings. In particular, SmartBid is very useful in managing complex construction sites in all the different phases of intervention (from diagnostics to conservation). We use the free version of the software with our students. SmartBid helps us to save precious time. It is also handy software to store working documents and share them with all workers.
  • SmartBid is awesome in storing documents.
  • Managing the different intervention phases.
  • It allows you to easily control the exchange of all the documentation with all customers and sub-contractors.
  • The graphical interface needs improvements to make it easier to use.
  • Some operations are not fully automated.
  • Currently, it is impossible to track what all users modify. User monitoring is the key, considering that we work with complex historic buildings.
SmartBid is also very useful for conducting sub-contracting analysis and management simulations in the didactic field. The procedures for sharing documents are helpful, but the graphic can be improved. Many forms can be pre-filled. This helps a lot in saving time and money! SmartBid is great for exporting and/or sending single or mass emails. However, as mentioned, it would be useful to simplify some pre-construction processes and improve the overall communication
Score 10 out of 10
Vetted Review
Verified User
Incentivized
SmartBid is used by our estimators, project managers, and general superintendents. As an estimator, I use SmartBid to view new opportunities and track my current open bids. Our project managers and superintendents use the software to view change orders, punch lists, and other tasks after we've been awarded a project from the general contractor.
  • Extremely User-Friendly
  • Constant Reminders
  • New Opportunities
  • GC Correspondence
SmartBid is excellent for any subcontractor that is receiving and all of their information from an awarded general contractor. It does a great job of posting addenda, RFI responses, and other changes throughout the bid process, so you are never out of the loop. It might not be as useful to a subcontractor that hasn't been invited to bid on a project yet.
Matthew Smith | TrustRadius Reviewer
Score 7 out of 10
Vetted Review
Verified User
Incentivized
Currently, we use SmartBid to manage multiple estimating projects. My responsibilities fall more towards an administrative role with some estimating. As a subcontractor, we receive a high volume of invites from multiple contractors. Having access to this program allows multiple estimators to be involved across our different office locations.
  • Email alerts for invites, withdraws, addendum and special notes.
  • Quickly respond bidding/unsure/not bidding.
  • Ability to download all without having to be a zip file.
  • Provide a submittal board for questions and answers.
I can’t speak for a general contractor, but I can say the general contractors that send invites to us (who use this program) tend to win a good number of jobs. I believe there are other features for general contractors that we do not have access to as a subcontractor. However, it is free for us to use once we’ve been invited and it does help us manage estimates from multiple contractors.
Score 7 out of 10
Vetted Review
Verified User
Incentivized
It is primarily used by our estimating department to send out invitations to bidders.
  • It stores the bid documents all in one place.
  • Easy way to effectively communicate with a large number of people at once.
  • The emails are pretty instantaneous when they get sent out.
  • The interface seems dated.
  • Most subcontractors can figure out how to get the documents, but very few actually respond to the emails as to whether or not they will be bidding.
For a publicly bid project, it is a great way to issue documents and scope sheets to all of the bidders in our database.
December 13, 2016

SmartBid is Smart

Score 8 out of 10
Vetted Review
Verified User
Incentivized
It is being used across the whole organization by all of the estimating departments.

It is a great way to manage bid solicitations. It is very easy to send large amounts of data (in the form of drawings and specs) to a large audience, and then to manage and oversee what that audience does with the data. Are they looking at the drawings? Are they even opening your emails? Etc.
  • It's very easy to set up a job and manage who receives solicitations. You can also keep detailed notes on who've you contacted and see if they're actually downloading and reviewing the documents.
  • You can add a confidentiality agreement clause which they must accept before accessing the documents. It then stores this information if it ever needs to be accessed. This is much cleaner and easier then sending out a NDA form and having the subcontractor return it before actually sending drawings/docs.
  • You can send Invitations to Bid and set it up to continue sending these ITB's until the subcontractor responds. However, this can also be a negative point because once you set up a delayed ITB, it doesn't update as the subcontractors view and respond to the ITB's. So if a sub is "Not Responded" and you set up a delayed ITB to fire off every day for 5 days, and the sub responds after day 2, that sub will continue to receive ITB's for all 5 days.
  • Uploading drawings is quick and easy. It's especially convenient if you link to one of your cloud services such as Egnyte, Google Drive, etc.
  • The search tools are quick and easy and often very accessible from any page.
  • REPORTING REPORTING REPORTING!!! The reporting functions in SmartBidNet are its weakest link. I just had a co-worker ask how to get a certain report (I get this question often) and I simply laughed as I've been trying to resolve this issue with SmartBidNet for years. After numerous requests for a feature enhancement regarding reporting (and I'm very detailed in what needs to change), I have seen ZERO progress. I finally just created my own Excel workbook which creates a usable report after extracting info from worthless report put out by the current system.
  • Once you set up a delayed ITB, it doesn't update as the subcontractors view and respond to the ITBs. So if a sub is "Not Responded" and you set up a delayed ITB to fire off every day for 5 days, and the sub responds after day 2, that sub will continue to receive ITBs for all 5 days.
  • The file size limit to upload is about 350 MB. If I ever want to upload a model, they are often larger than 350 MB and it requires that I contact the SmartBidNet support staff and SOMETIMES they will make an exception to upload these larger files. With SmartBidNet being all about technology, it seems strange that they wouldn't cater to 3D models being uploaded as this is the future of the construction industry.
As mentioned before in some of the previous questions, the confidentiality agreement feature is extremely helpful. I have worked on several projects where it's so early in the design phase that the documents are considered confidential and we are required to get a signed NDA from every person who sees the documents. This feature makes it extremely painless. SmartBidNet is less appropriate if you're just doing a quick cost exercise where you might not need to contact several subs. It's easier to just use email and a cloud sharing program like Box or Egnyte.
Score 7 out of 10
Vetted Review
Verified User
Incentivized
SmartBidNet is used by my employer to solicit bids from subcontractors. We use it to distribute plans and specs, track accepted/declined to bid and subcontractor ratings. We record notes for every conversation which makes it easy to see what I or another employee discussed with a subcontractor.
  • Tracking accepted/declined subcontractors.
  • Easily distribute bid documents to subcontractors.
  • Take and track notes for conversations with subcontractors during the bidding process.
  • Track notes on company performance and past bidding record.
  • We have seen intermittent problems with notes disappearing.
  • Ability to have more than one project bidding open at the same time/on multiple windows.
  • Mobile apps.
It's a great tool for bidding but that is all. There is no project management integration so you need a separate program.
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