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SmartBidNet is a construction and estimation software offering from JBKnowledge, Inc.https://dudodiprj2sv7.cloudfront.net/product-logos/GG/hx/F0TCK1CGTX35.PNGSmartBid is the best tool (and only one I've used) for bid distributionIt is primarily used by our estimating department to send out invitations to bidders.,It stores the bid documents all in one place. Easy way to effectively communicate with a large number of people at once. The emails are pretty instantaneous when they get sent out.,The interface seems dated. Most subcontractors can figure out how to get the documents, but very few actually respond to the emails as to whether or not they will be bidding.,7,It is a big time saver compared to sending out individual emails. It saves time in having multiple individual databases for company contact info. It ensures that everyone is getting the same information.,,Procore, Box, Microsoft Office 2016, Microsoft ProjectSmartBid is SmartIt is being used across the whole organization by all of the estimating departments. It is a great way to manage bid solicitations. It is very easy to send large amounts of data (in the form of drawings and specs) to a large audience, and then to manage and oversee what that audience does with the data. Are they looking at the drawings? Are they even opening your emails? Etc.,It's very easy to set up a job and manage who receives solicitations. You can also keep detailed notes on who've you contacted and see if they're actually downloading and reviewing the documents. You can add a confidentiality agreement clause which they must accept before accessing the documents. It then stores this information if it ever needs to be accessed. This is much cleaner and easier then sending out a NDA form and having the subcontractor return it before actually sending drawings/docs. You can send Invitations to Bid and set it up to continue sending these ITB's until the subcontractor responds. However, this can also be a negative point because once you set up a delayed ITB, it doesn't update as the subcontractors view and respond to the ITB's. So if a sub is "Not Responded" and you set up a delayed ITB to fire off every day for 5 days, and the sub responds after day 2, that sub will continue to receive ITB's for all 5 days. Uploading drawings is quick and easy. It's especially convenient if you link to one of your cloud services such as Egnyte, Google Drive, etc. The search tools are quick and easy and often very accessible from any page.,REPORTING REPORTING REPORTING!!! The reporting functions in SmartBidNet are its weakest link. I just had a co-worker ask how to get a certain report (I get this question often) and I simply laughed as I've been trying to resolve this issue with SmartBidNet for years. After numerous requests for a feature enhancement regarding reporting (and I'm very detailed in what needs to change), I have seen ZERO progress. I finally just created my own Excel workbook which creates a usable report after extracting info from worthless report put out by the current system. Once you set up a delayed ITB, it doesn't update as the subcontractors view and respond to the ITBs. So if a sub is "Not Responded" and you set up a delayed ITB to fire off every day for 5 days, and the sub responds after day 2, that sub will continue to receive ITBs for all 5 days. The file size limit to upload is about 350 MB. If I ever want to upload a model, they are often larger than 350 MB and it requires that I contact the SmartBidNet support staff and SOMETIMES they will make an exception to upload these larger files. With SmartBidNet being all about technology, it seems strange that they wouldn't cater to 3D models being uploaded as this is the future of the construction industry.,8,It has reduced the amount of time that an estimator must spend with document control. With the ease of uploading documents and managing who sees these documents, it takes a big load off of the every day estimator. With the ability to reach your audience by sending several notifications and making sure that these notifications are acknowledged, it reduces the amount of time an estimator must spend on the phone to simply find out if a subcontractor is bidding or not. It has also had a positive impact because it makes it easy for the subcontractors to get the documents. The amount of time just helping a sub get the documents downloaded has decreased and I believe it's because of the ease of use which SmartBidNet has created from the subcontractor side.,Bidmail,On-Screen Takeoff, Microsoft OfficeSmartBidNet for easier bidding processSmartBidNet is used by my employer to solicit bids from subcontractors. We use it to distribute plans and specs, track accepted/declined to bid and subcontractor ratings. We record notes for every conversation which makes it easy to see what I or another employee discussed with a subcontractor.,Tracking accepted/declined subcontractors. Easily distribute bid documents to subcontractors. Take and track notes for conversations with subcontractors during the bidding process. Track notes on company performance and past bidding record.,We have seen intermittent problems with notes disappearing. Ability to have more than one project bidding open at the same time/on multiple windows. Mobile apps.,7,Simplified and made bidding process faster with mass communication to invited subcontractors' capability Ability for subcontractors to respond via the program negating the need for employees to call them in some instances,BidMail,Procore, Bluebeam Revu,15,3,Bidding Subcontractor Database Subcontractor history and rating tracking
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SmartBid
9 Ratings
Score 6.8 out of 101
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SmartBid Reviews

SmartBid
9 Ratings
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Score 6.8 out of 101
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April 17, 2018

Review: "SmartBid is the best tool (and only one I've used) for bid distribution"

Score 7 out of 10
Vetted Review
Verified User
Review Source
It is primarily used by our estimating department to send out invitations to bidders.
  • It stores the bid documents all in one place.
  • Easy way to effectively communicate with a large number of people at once.
  • The emails are pretty instantaneous when they get sent out.
  • The interface seems dated.
  • Most subcontractors can figure out how to get the documents, but very few actually respond to the emails as to whether or not they will be bidding.
For a publicly bid project, it is a great way to issue documents and scope sheets to all of the bidders in our database.
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December 13, 2016

User Review: "SmartBid is Smart"

Score 8 out of 10
Vetted Review
Verified User
Review Source
It is being used across the whole organization by all of the estimating departments.

It is a great way to manage bid solicitations. It is very easy to send large amounts of data (in the form of drawings and specs) to a large audience, and then to manage and oversee what that audience does with the data. Are they looking at the drawings? Are they even opening your emails? Etc.
  • It's very easy to set up a job and manage who receives solicitations. You can also keep detailed notes on who've you contacted and see if they're actually downloading and reviewing the documents.
  • You can add a confidentiality agreement clause which they must accept before accessing the documents. It then stores this information if it ever needs to be accessed. This is much cleaner and easier then sending out a NDA form and having the subcontractor return it before actually sending drawings/docs.
  • You can send Invitations to Bid and set it up to continue sending these ITB's until the subcontractor responds. However, this can also be a negative point because once you set up a delayed ITB, it doesn't update as the subcontractors view and respond to the ITB's. So if a sub is "Not Responded" and you set up a delayed ITB to fire off every day for 5 days, and the sub responds after day 2, that sub will continue to receive ITB's for all 5 days.
  • Uploading drawings is quick and easy. It's especially convenient if you link to one of your cloud services such as Egnyte, Google Drive, etc.
  • The search tools are quick and easy and often very accessible from any page.
  • REPORTING REPORTING REPORTING!!! The reporting functions in SmartBidNet are its weakest link. I just had a co-worker ask how to get a certain report (I get this question often) and I simply laughed as I've been trying to resolve this issue with SmartBidNet for years. After numerous requests for a feature enhancement regarding reporting (and I'm very detailed in what needs to change), I have seen ZERO progress. I finally just created my own Excel workbook which creates a usable report after extracting info from worthless report put out by the current system.
  • Once you set up a delayed ITB, it doesn't update as the subcontractors view and respond to the ITBs. So if a sub is "Not Responded" and you set up a delayed ITB to fire off every day for 5 days, and the sub responds after day 2, that sub will continue to receive ITBs for all 5 days.
  • The file size limit to upload is about 350 MB. If I ever want to upload a model, they are often larger than 350 MB and it requires that I contact the SmartBidNet support staff and SOMETIMES they will make an exception to upload these larger files. With SmartBidNet being all about technology, it seems strange that they wouldn't cater to 3D models being uploaded as this is the future of the construction industry.
As mentioned before in some of the previous questions, the confidentiality agreement feature is extremely helpful. I have worked on several projects where it's so early in the design phase that the documents are considered confidential and we are required to get a signed NDA from every person who sees the documents. This feature makes it extremely painless. SmartBidNet is less appropriate if you're just doing a quick cost exercise where you might not need to contact several subs. It's easier to just use email and a cloud sharing program like Box or Egnyte.
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August 31, 2016

User Review: "SmartBidNet for easier bidding process"

Score 7 out of 10
Vetted Review
Verified User
Review Source
SmartBidNet is used by my employer to solicit bids from subcontractors. We use it to distribute plans and specs, track accepted/declined to bid and subcontractor ratings. We record notes for every conversation which makes it easy to see what I or another employee discussed with a subcontractor.
  • Tracking accepted/declined subcontractors.
  • Easily distribute bid documents to subcontractors.
  • Take and track notes for conversations with subcontractors during the bidding process.
  • Track notes on company performance and past bidding record.
  • We have seen intermittent problems with notes disappearing.
  • Ability to have more than one project bidding open at the same time/on multiple windows.
  • Mobile apps.
It's a great tool for bidding but that is all. There is no project management integration so you need a separate program.
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SmartBid Scorecard Summary

Feature Scorecard Summary

Plan distribution & viewing (1)
8
Document sharing (1)
7
RFI tools (1)
2

About SmartBid

SmartBid is a leading construction bid management software for general contractors worldwide. The pre-construction software simplifies bid management for prime, commercial and residential general contractors. With SmartBid, users can access a secure web-based and mobile platform to streamline their bid project data, documents, and subcontractor communications. The vendor says by using their robust and customizable system, general contractors can take advantage of a number of value-added partnerships and integrations that provide them a wide range of tools and modules to simplify, integrate and customize their pre-construction process. All data and projects are guaranteed private and secure, only shared with those given authorized access. With unlimited 24/7 live support, the vendor says they guarantee users, their subcontractors, unmatched customer success in their pre-construction process.

Categories:  Construction

SmartBid Features

Construction Productivity Features
Has featurePlan distribution & viewing
Does not have featurePlan markups & sharing
Has featureDocument sharing
Does not have featureIssue tracking & punchlists
Does not have featurePhoto documentation
Does not have featureJobsite reports
Has featureRFI tools
Has featureCollaboration & approvals
Does not have featureAs-built drawings
Has featureMobile app
Does not have featureSubmittal design and management
Estimating Features
Does not have featureTakeoff tools
Does not have featureJob costing
Does not have featureCost databases
Does not have featureCost calculator
Does not have featureBid creation
Additional Features
Has featureSend Invitations to Bid
Has featureCompare Subcontractor Bids
Has featureTrack Subcontractor Compliance
Has featureManage Subcontractor Data

SmartBid Screenshots

SmartBid Integrations

Procore, Citrix ShareFile, STACK, Autodesk BIM 360, Virtual Planroom Network - VPRN, Cloud Storage, Plans4Less, SmartInsight, SmartCompliance, ConsensusDocs, Marsh, COVReport, Dun & Bradstreet, Construction Open Standards Alliance - COSA

SmartBid Competitors

BuildingConnected, iSqFt, Gradebeam

Pricing

Does not have featureFree Trial Available?No
Does not have featureFree or Freemium Version Available?No
Has featurePremium Consulting/Integration Services Available?Yes
Entry-level set up fee?No

SmartBid Support Options

 Free VersionPaid Version
Social Media
Video Tutorials / Webinar
Phone
Live Chat
Email
Forum/Community
FAQ/Knowledgebase

SmartBid Technical Details

Deployment Types:SaaS
Operating Systems: Unspecified
Mobile Application:Apple iOS, Android, Windows Phone
Supported Countries:United States, Canada
Supported Languages: English