StaWare DMS

StaWare DMS is a document management system designed by Sta*Ware EDV Beratung GmbH to assist businesses in efficiently storing, organizing, and retrieving their digital documents. According to the vendor, this software solution is specifically targeted at small to medium-sized businesses operating in professions and industries such as engineering firms, architectural firms, construction companies, consulting firms, and real estate agencies.

Key Features

Document Storage and Organization: StaWare DMS allows users to store and organize digital documents in a centralized location. Users have the ability to create folders and subfolders for categorizing documents based on specific criteria.

Version Control: According to the vendor, StaWare DMS provides version control functionality, enabling users to track and manage different versions of a document. Users can access the history of changes made to a document and revert back to previous versions if necessary.

Document Collaboration: StaWare DMS facilitates collaboration on documents by allowing multiple users to simultaneously access and work on the same document. Users can leave comments, make annotations, and track changes within the document.

Document Security and Permissions: The vendor claims that StaWare DMS offers robust security measures to protect sensitive documents. Users can set access permissions, restricting document viewing, editing, or sharing based on user roles and responsibilities.

Document Workflow and Approval: According to the vendor, StaWare DMS streamlines document workflows by automating approval processes. Users can define approval workflows, set deadlines, and assign tasks to specific individuals.

Document Archiving and Retention: StaWare DMS allows users to archive documents based on predefined retention policies. Archived documents are securely stored and can be easily retrieved when needed.

Integration with Other Systems: According to the vendor, StaWare DMS integrates with other business systems, such as CRM or ERP, to provide a seamless document management experience. Users can access and manage documents directly from within their existing software applications.

Document Capture and Scanning: StaWare DMS supports document capture and scanning, allowing users to convert physical documents into digital format. Users can import scanned documents, automatically extract text using OCR technology, and store them in the document repository.

Document Search and Retrieval: According to the vendor, StaWare DMS offers advanced search capabilities, enabling users to quickly locate specific documents based on keywords, metadata, or content. Users can save search queries for future use and create custom filters to refine search results.

Document Auditing and Reporting: StaWare DMS provides auditing and reporting features to track document activities and generate comprehensive reports. Users can monitor document access, changes, and approvals, ensuring accountability and compliance.