Reviews (1-25 of 32)
- Milestone and Task management is an area where Teamwork Projects has really helped us. Tasks lists correspond to Milestones and the creation of subtasks is seamless. The ability to created threaded conversations within the Task itself is also beneficial. Finally, time tracking for specific Tasks couldn't be easier.
- Support for Teamwork projects is always provided in a very timely manner. Any time I have needed to email their support, I have received very prompt replies. Whether my inquiry has been answered or not, it's always nice to be acknowledged and know that your questions are being heard.
- In my experience with the API, I have found it to be very easy to use and the documentation provided from Teamwork Projects is excellent.
- From time to time there are server errors and uptime issues that prevent us from completing our work and using Teamwork Projects to its fullest potential. These issues are often rectified quickly, but they seem to happen more frequently than other platforms we've used in the past.
- I would love for new functionality to be added to Teamwork Projects to record and store our client contract details. Being a professional services agency, we have multiple contracts for our various services and each has their own corresponding monthly hours bank that we work off of. We currently have to use external tools to track this information.
- It is very easy to add new tasks in Teamwork, and to assign responsibility and dates.
- Created tasks, especially those with dates, automatically send out daily reminders to the responsible individual(s).
- Tasks can be categorized to help those managing the project to track status.
- It is simple for users to "check off" completed tasks, and overdue tasks are highlighted.
- There seems to be no provision for entering company-specific non-working days, nor are holidays or weeekends recognized when dependent tasks get automatically adjusted
- Managing task interdependencies is more difficult than it should be.
- Because of the above, using Teamwork to plan and preview project timelines in a flexible way is very difficult.
If you wish to play with project schedules to see how timelines shift as task dates are changed, then Teamwork may not be for you.
- Powerful toolset with options for just about anything that a professional project manager would need. Having a PM tool with multiple features that allow you to go as deep or shallow as needed based on your PM maturity is incredibly helping for a growing company.
- Great filtering capabilities that allow you to find anything in the tool relatively quickly. No matter if you need to find a specific task or want to see what all is assigned to a single person, the universal filtering tool in Teamwork helps you see exactly what you want to see.
- Great customization opportunities. Whether its the tagging system or the board view, you have the opportunity to customize Teamwork in many different ways that help you get the most out of the tool for your use case.
- It can get overwhelming and cluttered in the tool with all of the different options. If you aren't trained in project management or familiar with PM tools then you are likely to not use it right the first time.
- A greater focus on user training for the "right way" to approach Teamwork Projects buildout might be helpful for beginners. While I know they have a resources center, they don't really make a point of telling people to go through some of those as they're just starting with the tool.
- Very easy to add new tasks and to assign people and dates.
- Collaboration in teams.
- Time Management.
- There is no two-way authentification.
- Customization options would be a nice-to-have.
- Reporting features could be enhanced.
- Create team members and assign tasks
- Track comments and feedback from clients and create tasks with deadlines
- Organize project management workflows and keep projects on track
- Communicate project/task status with clients and internal team members
- Collaborate with clients and internal teams to ensure project success
- The UI/UX is less than stellar. It has most of the basic functionality you need, but it is not as slick as it could be.
- Reporting feature could use more ability to really customize the reports
- It is a great project collaboration tool, but it isn't specialized to any particular type of project. While its one size fits all approach makes it flexible, it also lacks some specific web development functionality we ultimately needed
Not so suitable for complex CAPEX projects.
- You can create a very detailed task, assign team members to the task, upload images, and there's a time tracker which is really useful when billing clients per hour.
- Very useful dashboard which provides all the info you need to know, such as tasks that are due soon, completed tasks, who have tasks assigned, an overview of your projects and any other important notes.
- User-friendly and very easy to use. Our whole team was able to adapt within the first week of using the platform.
- Our clients love it!! We always get KUDOS and positive feedback from any client whom we invite to a project.
- Mobile app needs further development. It lacks a lot of things that other task-apps have. The mobile app definitely needs improvement
- Price - it's a little expensive, especially for micro businesses. It's not outrageous but the price is high
- Daily email reporting -- could get better, it lacks a lot of information I would like to see
Teamwork Projects allows for project managing multiple projects with different clients, as well as tracking time, sending invoices, creating a company look and feel to the interface, task lists, production scheduling, and more.
- Projects allow you to create insanely detailed task lists and production schedules. One can assign projects to different users, set due dates (which update in your calendar), and set up simple scripts for task accomplishments based on previously completed tasks. There is a lot of variety to the ways you can set up task lists, so much that I continue to find new and better ways to use the system. You can also create templates to easily copy similar tasks to new projects.
- Projects allow for client customization and project lists. It's very simple for me to create a new client and assign projects to them. If you are working on multiple projects for a client, the UI makes it easy to copy projects (to carry client details over). Clients are also listed under the project pane and it's so simple to jump from project to project.
- Projects have a built-in task time tracker. This is great. Other applications either have unintuitive time trackers or nothing at all, meaning you'll need a third party application to track time. Project and business management are always done best if you can contain more of your work into a single software. That's the reality. You can clock time for projects specific to a task on the task list, and later do an in-depth analysis to see which projects or tasks are sucking up your time.
- Teamwork has great customer service and troubleshooting. I've had a few issues, even initially with selecting a project management software, and getting onto chat with the team has been super fast and easy.
- Teamwork's invoicing application within Projects isn't very good. It's convoluted and needs an overhaul. It's actually so bad and hard to use that I looked up bookkeeping software to use instead.
- This isn't necessarily a negative point to Projects, but there are so many options for customization and specificity within Projects that it will take a lot of time to look into every process. I love Projects, but if you really want to know it, you're going to have to take a lot of time to watch webcasts and mess around with the software.
- The production schedule and due date features of Projects are a bit confusing. It's nice to be able to place tasks and deadlines into a calendar, but ultimately it's hard to parse and ensure the accuracy of things. Perhaps with a single person, the ONLY project managing this wouldn't be so bad to ensure accuracy, but running a small business doesn't allow for having the time to work in Teamwork all day.
I can't imagine the software is going to work super well if you have a team of more than 20 people. I imagine at some point you'll need to split things into departments to use Teamwork, but as far as I can tell, it works great with smaller teams.
- Easy, cloud-based, user-friendly interface.
- Time reporting and detailed tracking are dead easy.
- Dashboard overview gives a clear picture of overall, and individual, project status.
- The gantt chart is hard to work with. It's mainly just the user experience. It is hard to navigate and view. There are some very simple things they could do to make the experience much more intuitive.
- The task list/task structure can be confusing for new users. It is a very useful feature, but not the most intuitive feature and can cause some confusion, especially for new and non-technical users.
- The Kanban board is a great feature, but again not the best user experience. The blocks are large, and you can't fit a lot on one screen without reducing the resolution. I believe it is fairly new, so am hopeful it will improve as the feature matures.
- Case management
- Access management
- Role assignment
- Tasks involvement
- Collaboration in teams
- Does time tracking but cannot be used as productivity indicator
- Resource management is not as robust as other solutions
- Needs to be integrated with 3rd party software for document handling and calendars
- Notifications in some tasks can get deactivated for no reason, making zombie or abandoned tasks.
- Time Tracking feature. Available in both Desktop (web-based) and Mobile (native app) versions, it's very handy for keeping track of time employed on tasks related to a project in particular.
- Reporting feature. Reports in Teamwork are surprisingly easy to make and very comprehensive in the information they convey. And each project has their own dashboard in the Overview tab, giving PMs a quick glimpse of the projects being managed.
- Project handling. Every project has features (tasks, messages, time, risks, billing, milestones, files, notebooks, links and comments) that can be turned on and off individually depending on the project class, adding more flexibility to project management.
- Integrations with third-party solutions. Despite integrating with some well-known ones, such as Dropbox, Google, OneDrive and Microsoft Office 365, it still lacks integrations with major CRMs such as Vtiger, ZOHO CRM and Freshsales, to name a few.
- Customization options. It's always nice to have a CSS template option to give customers the capability of creating their own Teamwork sites.
- 2FA authentication. It's a long shot, but some projects are very sensitive or confidential, so adding a two-step verification option to current authentication features (it does offer SSO) will be a nice-to-have feature.
- Ubiquitous Access: Teamwork Projects runs on every platform including web browsers, tablets and smartphones. For the mobile editions, Teamwork Projects also has native apps for Android and iOS which means my user community has ubiquitous access to the product no matter where they are.
- Usability: The design of the user interface is clean, crisp and incredibly easy to use. My user community has generally got to grips with the product with no formal training. The product is intuitive and very user-friendly.
- Feature-Rich: We have replaced a plethora of project management tools used by the business with a single product in Teamwork Projects, including Microsoft Project, Basecamp, Trello, Asana, LeanKit and JIRA. We have only been able to do this because of the breadth of functionality within Teamwork
- Updates: The product is being enhanced constantly; we see new features every month
- Support: Online and human support is always effective and highly responsive
- More work needed on the Boards feature - the current feature is good but not on par with a full-blown kanban type tool
- Reporting - to be fair, reporting is more than sufficient for our day-to-day needs and Teamwork are gradually releasing more functionality in this area
- Dashboards - currently these are fixed. Whilst it's not a showstopper for us as we create reports to address it but it would be nice to see some investment here
- Consolidated views - Other than via the reports you can't visualise information in a consolidated fashion - such as overall portfolio Gantt charts
- All types of project management
- Timesheets and billing
- Project task scheduling, tracking and reporting
- Project collateral management
- Project governance (RAID log, etc)
- Complex agile projects (requiring kanban/sprints/releases)
- Complex projects with 1000s of lines
I don't think it would work well for service-based companies like plumbers or garage door repair companies.
- The Teamwork Chat Client was basic but good.
- The timetable and ability to view projects timelines in a month view was great for setting milestones and being able to predict if we could meet deadlines.
- The task management tool was very robust and detailed when compared to Asana.
- It takes a little while to figure out like every program does.
- I wish that it would integrate better with Google drive.
- If you're not responsible for a task it won't show up on the calendar (i.e. if you're only "following" that task).
We use this platform to not only manage our own tasks and responsibilities, but to assign roles to clients we're working with in order to keep deliverables on track and communicate project updates.
- Being able to attach milestones to tasks is a huge plus. It's helpful to have all of the individual tasks and subtasks, but to have overall project milestones to look at as a project roadmap.
- Having subtasks is great! We've used several other platforms before Teamwork and none of them allowed for subtasks or the ability to assign a single task to multiple people.
- Sending client updates is very easy as the messaging feature works just like email. It's nice because the client's don't have to jump out of their daily routine to learn a whole new project management platform—they can simply respond right from their email, so it's very friendly.
- While the tagging functionality is nice, it can get a little messy. Part of this might be dependent on the internal processes put in place, but having the ability to add any kind of tag you want can create confusion.
- The Kanban view can be confusing if projects or tasks haven't been marked as "in progress" and it can look like you don't have any tasks, when really, there's a large task list in the list view that just hasn't been categorized. Overall, it's easy to miss important tasks in the Kanban view.
- It's very easy to miss tasks if someone doesn't know to check the "Email" box.
Using this as your own personal task list isn't always easy because if you're working in a specific project, you have to drill down quite a bit to see your own personal tasks within a particular project / task list. It's also easy to miss tasks if someone didn't email them to you or properly assign them.
- The user experience keeps things orderly and easy to understand. Valuable information is always in the forefront.
- Ability to shift from lists to cards has been very helpful in many of our projects where things are bouncing around.
- Teamwork Projects is great at having the ability to configure what components are going to be used on a project by project basis. It keeps the focus where it is needed.
- I'd like to have the ability to have at least one member of a client company be a more functional free account. It's hard to keep up with the licenses and remember to shuffle when people are in and out of project and deciding who is a paid account and who is not.
- Wish it had the ability to create a simple web form for support requests or bug submissions to a project without having to use the add on product which is more than we need.
- We set up a project with each part of the equipment and under that part set the steps of the process to move from design to installed on site. This includes multiple checks, drawings, fabrication, shipping, arrival on site and other steps.
- Tasks also worked well you can assign tasks to yourself or other team members with deadlines, details etc... and then follow up on them seeing how the task is progressing and how each team member and the project overall is moving forward and meeting deadlines.
- Teamwork Projects has a Gantt Chart feature build in that is easy to use and is helpful for time parts of the project as it progresses. Our equipment has multiple pieces to fabricate some take months to build and some take hours. The Gantt chart helped us to plan ahead and make sure the long lead items where started early enough to deliver with the smaller ones.
- We had an issue with data entry and repeating the same task multiple times. We had a process to go through and would have liked to repeat the process with assigned people and even deadlines frequently for each piece.
- For a big project Teamwork Project worked well but it may add too much work to the project. Just entering and updating tasks at time felt like it was taking up a big chunk of the day. This could be due to the way we use it.
- I had issues with the down carrot to the left of a task. It provided a pulldown menu and I constantly expected it to reveal the subtasks. Some of this is just my brain and not Teamwork Projects but it was a constant frustration for me.
Teamwork Projects Review: "Teamwork Project: Project Management for Your Entire Team, and Not Your Entire Budget"
In addition, I have used the application to export time-tracking data for my tech team to illustrate resource allocation and use; both for the balancing of work pipeline across the team and for each team SME. This was a key in making a successful case for additional team FTE acquisitions.
- Clear hierarchical menu system, allowing for ease of use and a relatively flat learning curve for non-project management staff.
- Robust communication system both within and outside of (email integration) the application makes communication protocol simple and precise, without the need for non-project management staff to be constantly logged into the application.
- Rapid response customer service via email. Often responding within a 30-minute window.
- Flexible project builds lending the application to both Waterfall and Agile project management, including Kanban.
- Being a SaaS application, Teamwork Projects can become sluggish during peak use.
- Constant evolution of the application (a good thing!) can sometimes lead to sudden functionality bugs.
- Dashboard is a bit messy and really not functional as named.
- In-app reporting is weak, however data exports to .pdf for quick visuals, or .xlsx for data analysis solve this for my purposes.
Suitable for tracking multiple orgs and vendors, with billable and non-billable time tracking options.
Not suitable for granular resource tracking or in-app reporting of multiple data points/axis.
Teamwork Projects Review: "If You Are Willing To Pay For A Robust Tool With Great Reporting & Time Tracking Features - Teamwork May Be Worth The Investment"
We used to say "if it's not in Teamwork, it didn't happen."
Teamwork was useful for planning, communicating and collaborating, time tracking, and reporting.
A project manager would put everything that needed to be done in Teamwork and assign it out. This could include time estimates, dates, etc. Then every employee can pull up Teamwork and see exactly what they need to do.
As we are working on tasks we are constantly updating our tasks in Teamwork by posting comments, uploading files, and tracking time. This way management instantly knows the status of every task and project being done in the company.
Because we tracked our time in Teamwork, we could look over time and see how effective we were being. Time is typically your biggest cost. I found it extremely useful to figure out what we should be charging clients (even if you aren't charging by the hour, you still need to know).
- The Everything Tab - In The Everything Tab, employees can click on "All Tasks" and instantly see a list of what needs to be done. They can sort these by due date, priority, and other custom sorting options. SUPER EASY to help manage employee's time.
- Project organization and reports - If you are organizing projects in Teamwork correctly, they have quite a few nice reports such as the Gantt Chart, Time Report, Workload Report, Project Overview, and Project Chart. This makes it easy when you are over multiple teams and projects to instantly know the status on every single task or project in the company. This is both from a high level (looking over many projects at once) and even down to an individual task level.
- Time Tracking - Teamwork's time tracking is really good. It is really easy to track time and because you can track time according to tasks, it really helps you look at how you are spending your time. I think this is really underrated. You can log your time throughout the day by tasks or by project. They also have a timer app if that's an easier method for you.
- Load Time - I'm sure they are working on this but I found Teamwork Projects does tend to load a little slowly. If you use some shortcuts and tricks to navigate quickly it may not be noticeable but I've tested out other software and some other platforms seem to load considerably faster.
- Board View - I'm not a fan of the card system in general. I know a lot of people like it so take this for a grain of salt but the integration between board view and task view is not super smooth. Projects don't automatically have columns (although you can probably set defaults) and if you don't manually assign a column to each task, they are put in the backlog, which basically makes it so you have tons of tasks in there. It isn't terrible but software like Goodday.Work had a much smoother system for having both board views and list views.
- Expensive - It was a little on the high side before they upped their prices, but now with them charging $69/month for just the low level plan (from $49/month), it's a quite a bit higher than other options out there. This is even more drastic when you consider what other companies give with their free plans. I believe Asana only charges you when you are over 15 users, Goodday.Work is still free, and Trello is basically free if you don't mind storing files somewhere else and not using integrations.
Companies that just need a simple to-do list, would find something else to be a better fit (and better price). If you are the type of team where you are only going to be logging in occasionally and updating things, Teamwork's not for you. If you use it, it should be something your team is constantly using all day - every (work) day. If you are a small company, you can probably get a better deal with a different software with a generous free plan.
- Quickly able to see when a project is behind and at risk.
- We meet 2x a week to review open tasks and identify bottlenecks, etc. We do this review easily in the the platform using custom date ranges.
- It really helps individuals see what is due and what is upcoming and help them prioritize what they need to work on.
- You have the ability to build different task lists for the different stages of the project.
- It is awesome that we can build task list templates. For example, we build it out with all of the possible task needed for a scanning template, create it and then can easily edit out the items that are not needed for that project. Great tool that makes people think through that project and steps are not missed.
- Wish that we could get a gantt chart for our resource saturation.
- Wish that we could get resource saturation at not only the individual level but also for equipment. We are testing a workaround by making the printer an individual - no comment on this yet.
- Wish they had cost base-lining.
- Unable to see budget to actual. You can set hourly rates for individuals but we do a lot of printing, mailing, data collection services that are material costs. You can record an expense - but no viability in the system for budget to actual costs.
- Tracking time spent on tasks
- Assigning tasks and notifying
- Including attachments and files
- It's not intuitive enough to be my favourite tool
- The mobile app is not developed well yet
- It takes some time to get into it and actually like the tool
It is being used across the whole organization. It is addressing active communication across different working groups, allows individuals to be accountable for tasks, makes goals achievable by highlighting stepping stones and makes information easily viewable and not viewable for the appropriate personnel.
It is a platform where resources are also stored such as meeting minutes, draft projects and centralized contact details for all involved in the certain projects.
- Task management, allowing due dates, sub tasks and categorization.
- Storing meeting notes and editable notes that multiple people can work on together.
- Allowing group threads to be easily stored, read and categorized.
- The process of moving between tabs can be clunky at times.
- Notes cannot be edited at the same time as another person causing duplicate copies.
- The process of deleting uploaded resources can be time consuming as it needs to be done one at a time.
- Where projects require large scale coordination with minimal AO input.
- Where projects require information to be sensitive to certain members and not to others, allowing information to be accessed on a need to know basis.
- Where members are internationally collaborating and meeting in person or in real time is not possible.
- Small general teams that work together in the same office every day. They may be more suited for an in house solution.
- Where high security is a concern for information regarding project management, an in house local system may required.
- Recurring Tasks. Anybody who is involved in the search engine optimization field knows that there are tasks you must complete every single month for your clients. Teamwork has made the reminder for backlink development, content creation, and on-site optimization much more manageable with its recurring reminders.
- Depended Tasks. When it comes to web developers, there are specific tasks that cannot be completed ahead of another task. In the beginning, we found ourselves tripping over each other because one department would begin working on one module before the dependent module created by another department was finished. This would inevitably lead to conflict between multiple departments. Teamwork has solved this problem with its task dependencies. Now a department will only be alerted to a new task when the previous department has completed its work.
- Milestone Completion. Put simply - teamwork projects has given us the ability to track our progress with projects and determine whether or not you will meet the milestone. The milestone reminder module now helps project managers calculate whether or not projects will be completed within the desired time. This also allows the PMs to make any staff or resource adjustments to meet the milestone instead of overshooting it.
- Some staff members (myself included) have found the overabundance of data on the dashboards a little bit overwhelming. In certain aspects, I would like Teamwork to more closely mimic the simplicity of base camp.
- The calendar view of upcoming tasks and milestones is also a little bit confusing and I feel delivers too much data.
Teamwork Projects Scorecard Summary
Feature Scorecard Summary
About Teamwork Projects
Teamwork Projects is project management software that aims to give users every advantage to stay on track and deliver on time. According to the vendor, the product combines high-performance features that build smarter workflows and close communication gaps so users can focus on getting things done.
Features include task management, time tracking, milestones, Gantt charts, instant high-level reports and more.
The product allows all communication, documentation and task coordination to be in one place, making collaboration more productive.
Teamwork Projects Screenshots
Teamwork Projects Integrations
Teamwork Projects Competitors
|Pro||$9||per month per user|
Teamwork Projects Support Options
|Free Version||Paid Version|
|Video Tutorials / Webinar|
Teamwork Projects Technical Details
|Mobile Application:||Apple iOS, Android|