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Todoist

Score9.2 out of 10

235 Reviews and Ratings

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What is Todoist?

Doist, a company boasting an entirely globally distributed workforce, offers Todoist, a project management platform emphasizing the needs of a distributed workforce. The application emphasizes tracking events over time with advanced closed task and progress reporting, with custom graphics for sharing or ease of review.

Categories & Use Cases

Media

Screenshot of Todoist's tasks, projects, and deadlines tracking.
Screenshot of the task assignment interface.
Screenshot of Todoist's project layouts, which allow users to switch between board, calendar or list to track progress and deliver projects on time.
Screenshot of the task grouping and filtering feature. This can be done by personal and/or team projects to separate work and life, or to get an overview of both.
Todoist
Screenshot of the project folder organizing feature, used to organize projects by client, department, initiative, or goals.
Screenshot of the commenting and sharing feature for files within tasks, to keep discussion and resources in perfect context.
Screenshot of an example templates used to create project templates.

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Screenshot of Todoist's tasks, projects, and deadlines tracking.

Reviews

What users are saying about Todoist.
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Todoist - a great tool for a busy pastor!

Incentivized
Steve Crawford
Associate Pastor at Grace Bible Church of Hutchinson, KS (1-10 employees employees)

Use Cases and Deployment Scope

Todoist has proven to be an excellent tool to help me stay on track with my many responsibilities. It can help me organize my progress with recurring tasks, one-off items, and long-term projects as well. To do this helps me meet deadlines and present a responsible face forward to my clientele.

Pros

  • Task management
  • Project management
  • Accomplishing goals
  • Maintaining professionalism

Cons

  • Teamwork coordination
  • More sub-folders
  • Could be easier when it comes to de-cluttering one’s project list

Return on Investment

  • Helps accomplish goals
  • Helps meet deadlines

Alternatives Considered

Apple Numbers

Other Software Used

Apple Keynote, Apple Numbers, Google Sheets

Todoist is the TRUE work friend you need

Incentivized
Verified User
Employee in Human Resources (201-500 employees employees)

Use Cases and Deployment Scope

Todoist is a wonderful tool to use for our organization's HR department as we have many moving parts to our day to day operations. In order to keep organized and complete long term projects at their calendared completion, I use Todoist as a task tracking by priority. Each day to day items is created as to keep a record, and "one-off" tasks are thrown into Todoist when approached to me via e-mail, word of mouth, or hand-written messages. Todoist is used as a tikler for Biweekly, Monthly, Quartley, and Yearly items that are of the upmost importance to the business and our department. Aside from work, Todoist is a great tool to use for home, especially if you are a full-time working parent with young children.

Pros

  • Task Managment
  • Organization of Priority of Tasks/Items
  • Peace of Mind (that everything has been touched on)
  • Record of completed tasks (in case of an audit)
  • Can make notes/updates for tasks
  • Can easily modify/edit a task
  • Can change a Due By date
  • Can set a recurring Tasks
  • Visually Pleasing and User Friendly

Cons

  • Integration with other Todoist Accounts
  • Does not update to current day sometimes
  • more capabilities with free option

Return on Investment

  • Peace of Mind
  • More Organized
  • Transition period when starting to use Todoist

Alternatives Considered

Asana

Other Software Used

Paylocity, Asana, Google Sheets, Blissbook, CampSite, bswift, Adobe Acrobat

Todoist is great

Incentivized
Verified User
Supervisor in Customer Service (11-50 employees employees)

Use Cases and Deployment Scope

I'm a Director at our company and have a ton of different tasks to do during the day. Todoist is easy to use and great when I need to make tasks on the fly and remind myself to do things. I can use Siri and computer shortcuts to easily mind dump my thoughts into a task to look into later.

Pros

  • Keyboard Shortcuts
  • Dictating to Siri to add a task
  • Adding tasks directly to my calendar

Cons

  • I'd like to see sub-tasks handled a bit differently. It's tough to see the breakout of tasks right from the page.

Return on Investment

  • Things are done in a more timely manner

Usability

Alternatives Considered

Notion, ClickUp and Trello

Other Software Used

Notion, Trello

Splendid tool for tracking and managing tasks

Incentivized
David MynářView profile
Head Of Online Marketing in Marketing at Fresh Services, s.r.o. (11-50 employees employees)

Use Cases and Deployment Scope

Todoist in our organization helps with efficient planning, tracking and solving tasks. Compared to other solutions, its big advantage is the integration with other systems (Asana, Outlook), a light application and the possibility of entering tasks and deadlines using natural language. For the entire time of using the program, we are delighted and have no significant reservations.

Pros

  • Task tracking
  • Task planning
  • Desktop app

Cons

  • Mobile app

Return on Investment

  • Project deadlines met more often
  • Growth of company boosted
  • 10 % higher speed of projects

Alternatives Considered

Asana, Freelo and Trello

Other Software Used

Asana, Google Keep, MERGADO

Todoist is all you need to get things done!

Incentivized
Kenji DoshidaView profile
Founder in Marketing at Shida Studio Inc. (1-10 employees employees)

Use Cases and Deployment Scope

I use Todoist to communicate with my contract graphic designer. This keeps track of project threads and file uploads. Much better then dealing with this through email alone. Search feature is great too.

Pros

  • Quick Project setup
  • uploading and downloading files
  • Email notifications
  • Quick at a glance review of all projects

Cons

  • would be cool to 'complete' projects and delete them as well through email.
  • I've experienced issues with outages before which really messed things up. Rather it just be offline then online and not function properly such as missed messages.
  • Would be great to 'mark up' pdf and other files right through the app.

Return on Investment

  • 250% increase in business since using. Not sure how much of this increase is directly attributed to Todoist

Alternatives Considered

Google Drive and Dropbox

Other Software Used

Dropbox Business, Google Drive, Adobe Acrobat

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