Todoist is all you need to get things done!
I use Todoist to communicate with my contract graphic designer. This keeps track of project threads and file uploads. Much better then …
Starting at $36 per user, per year
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What is Todoist?
Doist, a company boasting an entirely globally distributed workforce, offers Todoist, a project management platform emphasizing the needs of a distributed workforce. The application emphasizes tracking events over time with advanced closed task and progress reporting, with custom graphics for…
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Pricing
Premium
$36
Cloud
per user, per year
Business
$60
Cloud
per user, per year
Entry-level set up fee?
- No setup fee
For the latest information on pricing, visithttp://todoist.com/pricing
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Product Details
- About
- Integrations
- Competitors
- Tech Details
- FAQs
What is Todoist?
Todoist is a web-based productivity app to help users keep track of all their important tasks and projects across 15+ platforms and in 20 different languages. With Todoist, individuals and teams can manage tasks and collaborate on shared projects on the web, mobile devices (iOS, iPad & Android), desktops (Windows & Mac), email inboxes (Gmail & Outlook), and web browsers (Google Chrome, Firefox, & Safari). Data is synchronized across all platforms in real time, even when offline.
Todoist helps break large projects down into smaller, more manageable chunks with sub-projects and sub-tasks. Plus, with labels, filters and task priority levels it's easy to categorize and customize tasks. Users are able to create a new task, view the status of their ongoing tasks, and view all completed tasks within their Todoist account.
Todoist helps users stay on-track with a unique point system called Todoist Karma. Todoist Karma gives points for completing tasks, using advanced features, and reaching weekly and monthly productivity goals. Users can see their tangible progress with visual graphs, color-coded by project. Other features of the platform include task comment abilities, overdue tasks tracking, recurring task creation, daily goal setting, customizable workflow creation, personalized productivity trends, and more.
Todoist helps break large projects down into smaller, more manageable chunks with sub-projects and sub-tasks. Plus, with labels, filters and task priority levels it's easy to categorize and customize tasks. Users are able to create a new task, view the status of their ongoing tasks, and view all completed tasks within their Todoist account.
Todoist helps users stay on-track with a unique point system called Todoist Karma. Todoist Karma gives points for completing tasks, using advanced features, and reaching weekly and monthly productivity goals. Users can see their tangible progress with visual graphs, color-coded by project. Other features of the platform include task comment abilities, overdue tasks tracking, recurring task creation, daily goal setting, customizable workflow creation, personalized productivity trends, and more.
Todoist Screenshots
Todoist Videos
What Is Todoist?
While many options can carry a large pricetag, there are tons of free project management software available. In this video produced by the TrustRadius team, learn why Todoist is one of the best free project management software on the market.
Todoist Integrations
Todoist Competitors
- Google Tasks
- Microsoft To Do (formerly Wunderlist)
- Apple Tasks
Todoist Technical Details
| Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
|---|---|
| Operating Systems | Unspecified |
| Mobile Application | Apple iOS, Android, Mobile Web |
| Supported Languages | Arabic, Chinese (cn), Chinese (tw), Danish, Dutch, Finnish, French, German, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Turkish |
Frequently Asked Questions
Doist, a company boasting an entirely globally distributed workforce, offers Todoist, a project management platform emphasizing the needs of a distributed workforce. The application emphasizes tracking events over time with advanced closed task and progress reporting, with custom graphics for sharing or ease of review.
Google Tasks are common alternatives for Todoist.
Reviewers rate Usability highest, with a score of 9.
The most common users of Todoist are from Small Businesses (1-50 employees).
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(209)
Community Insights
TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!
- Business Problems Solved
- Pros
- Cons
- Recommendations
Todoist, a popular to-do list and task management software, has proven to be an invaluable tool for a wide range of users across various industries. Independent contractors have utilized Todoist to effectively manage tasks for multiple clients and volunteer activities, addressing forgetfulness and looming deadlines. Small teams within companies have relied on Todoist to share important tasks and facilitate team and project organization. Field service groups in consulting firms have implemented Todoist to stay on top of tasks and follow-ups with their customers. Leadership teams have found value in using Todoist to keep each other focused and on task. Nonprofit startups have embraced Todoist as an essential tool for daily and weekly tasks, setting deadlines, and assigning responsibilities.
Finance professionals have found that Todoist helps them keep track of numerous moving pieces, preventing major problems caused by missed tasks. The software is also widely used by individuals within organizations for personal and work-related task management. With its simplicity, multiple levels of nesting, and affordability compared to other platforms, Todoist has become the preferred to-do list solution for many. It has also been adopted as a fresh and effective solution for accounting tasks in various subsections of companies, replacing tired alternatives.
Freelance writers benefit from using Todoist to track clients and projects, thanks to its two-way synchronization with Google Calendar that ensures easy access. The software handles important tasks and project work, keeping users focused and organized. Individuals across different industries rely on Todoist for day-to-day planning, long-term time management, and project organization.
The robust features of Todoist make it a central hub for project management, task delegation, and workflow management. It enables users to group projects together, attach documents, and track progress effectively. Business professionals utilize Todoist to organize various business tasks including projects, blog post ideas, business development activities, and client management while having the ability to schedule tasks for specific dates.
Todoist has also proven valuable in implementing the GTD Method of task management, helping users plan and assign assignments for staff. The software's ability to sync tasks across devices makes it convenient for consulting firms and personal use alike. Freelance photographers benefit from Todoist's organizational features as they juggle multiple ongoing projects.
Users appreciate how easily Todoist syncs between devices, allowing them to manage tasks seamlessly on their computers and phones. With Todoist, productive individuals in various departments can capture and organize their tasks, ensuring that important items are not forgotten amidst urgent priorities.
Many users have found Todoist to be the best task management
Intuitive User Interface: Users have consistently praised Todoist for its intuitive and user-friendly interface. Many users have stated that the software's design makes it easy to understand and navigate, allowing them to quickly complete tasks without any confusion or complications.
Efficient Task Management: The ability to add tasks with dates, comments, priorities, and attachments while organizing projects has been highly appreciated by a significant number of users. This feature allows users to include all necessary information and keep their tasks well-structured, ensuring a smooth workflow and enhancing productivity.
Seamless Synchronization Across Devices: Numerous reviewers have expressed their satisfaction with Todoist's seamless synchronization across multiple devices. They report that their task lists remain consistent and up-to-date without encountering any bugs or technical issues. This synchronization feature provides users with the flexibility to access and manage their tasks from any device, contributing to improved productivity.
Cons:
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Limited customer support: Several users have expressed frustration with the limited customer support provided by Todoist. Some reviewers have mentioned difficulties in getting timely assistance or resolving issues, which has negatively impacted their experience with the software.
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Lack of advanced features: A number of reviewers have noted that Todoist lacks certain advanced features that are available in other task management applications. Some users have mentioned missing functionalities such as time tracking, subtasks with due dates, and more robust project management capabilities.
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Occasional technical issues: Users have reported encountering occasional technical issues while using Todoist, such as error messages like "Request failed with status code 429." While these issues may not be widespread, they can disrupt workflow and cause frustration for some users.
Users also recommend trying Todoist quickly and comparing it to other tools like Evernote and Wunderlist. They suggest giving Todoist a chance to see if it fits their needs. Another recommendation is to start with the free version of Todoist and consider upgrading to premium if necessary. It is advised to take time to set up Todoist correctly and explore its integration with other platforms. Users suggest exploring the features of Todoist and checking out tutorials and articles on how to use them. Additionally, they recommend trying the free trial of Todoist and considering upgrading to the premium version if needed. It is also suggested to try other programs alongside Todoist to find the best app for one's workflow. Users think that Todoist is a wonderful and powerful tool that can make work easier and more productive. However, they recommend looking for other tools if mail implementation is required. Evaluating the layout of Todoist to see if it suits one's task and event tracking needs is advised. Finally, users recommend using Todoist for smaller projects or individual use rather than for larger team dynamics, as it is not a project management software.
Attribute Ratings
Reviews
(1-3 of 3)Companies can't remove reviews or game the system. Here's why
As an independent contractor, I use it for business task management for several clients and volunteer activities. Currently, I use the free plan, which is very robust for my needs. Currently, I do not use Todoist in a shared capacity.
- Free plan offers two viewing options and 4 color themes; paid plans offer more
- Can integrate with Google Calendar, IFTTT, and Zapier apps
- Viewing format is pretty uncomplicated, including sidebar, easy on the eyes
- Importable and exportable data, emails
- Optional beta testing opportunities (can opt in/opt out at any time)
- Windows emojis can be added with text, but I found that out indirectly when looking at updated features in Todoist help articles. If you are reading about this for the first time, if you are a Windows10 user, click the Windows key plus the period key at [the] insertion point in [the] text to access emojis.
- Moving from subtasks to creating new tasks seems to be somewhat cumbersome.
- I know I'm a free plan user, but it would be more fun to have more themes available for both the free plan and the paid plans.
- Simple task and sub-task management; newer features added include adding comments (either direct or by email, I like the direct comment feature better).
- Choice of board format, or simple radio button format. I like the radio button format better.
- A good project management tool for daily completing/recycling my customers' project line items--time to value.
- Incomplete items stay on the list where I can see them and reschedule easily if needed--time to value.
- Built-in completion metrics for reviewing project completion success--time to value, and indirectly, customer satisfaction.
I like Todoist better than Asana, Slack, and Boardable, but it may be simply because I don't use Todoist as a shared SaaS. Airtable serves a different main function (project management database), but inherent in it is the possibility of a large shared to-do list. Both Asana and Slack can become runaway trains for any size organization, especially if receiving multiple notifications via email and apps. Todoist is a much simpler platform. I appreciate that it is simple enough to be a single-user platform and still be very robust. Asana, Slack, and Boardable are multi-user by design, and not meant to function for single-use, but they can be. I find keeping track of multi-project anything in Slack is a big pain. There is also an issue of forward-facing information where it may be unneeded by everyone. Having given thought to synching apps through something like Zapier or ITTT to connect multiple platforms, it is a great idea for some, but I find simple use of simple platforms keeps my business life fairly well sorted out.
- Choosing themes and project colors
- Scheduling
- Settings
- Completed items can either be seen with strikethroughs or autofiled into a history review
- Moving from subtasks to main list of tasks or creating a new main task in a single move, but it's just a minor inconvenience, not too cumbersome.
Yes
Syncs well.
January 16, 2020
Love it! I use it every day!
As someone with lots of clients, I rely on Todoist daily to give me prompts on what to do and when to do it. I find it most useful when I have to send a client an email but I'm too busy (so I put that task in for later) and when I have to follow up on a client. I also love that with the Premium version, I can schedule in the exact time and date for a prompt to remind me to do something. I also like the gamification of it, where I get points for completing tasks. I'm now a Karma Master. :)
- Gamification. Todoist makes it a little fun to challenge and beat yourself.
- The Todoist Mac App is a godsend. I don't like to open browsers or a new tab for a to-do list. It impacts workflow. I would rather have a native app that opens independently of Chrome.
- I love that the whole interface is simple and easy to work with, and quite intuitive.
- I would like a calendar view of the tasks that I've set times and dates to. I think that will increase productivity as I would have an overall, visual view of what to do, when to do it and when to stop doing it. Right now, I'm doing tasks when I feel like doing them, or force myself to do them at a certain time. I certainly would like to cultivate the habit of looking at the calendar, seeing a task there and just doing it without thinking about it too much.
- Todoist has definitely helped keep me on track, since I have stopped forgetting what I need to do.
- It has also increased customer satisfaction rate by at least 50% since I get back to people in a timely manner.
- It has increased my productivity by 200% on days where I have lots to do.
- Adding tasks
- Scheduling a task
- Sleek user interface
Yes
Very well, I have no issues with it so far. Easy to add a task and it syncs nicely with my Mac app.
August 16, 2019
The best free task management app
Personal task management integrated with business task management tools.
- Multiplatform task management: A well-built task management app with outstanding support on PCs, mobile devices and the web.
- Ease of use.
- Backup options - As of the date of the review, there is no option to backup your tasks or export them outside the app. There are help pages pointing to a "Backup" tab that seems to no longer exist.
- Collaboration - There are no options to collaborate on tasks or projects.
- None so far at the time of this review.
Todoist offers the best set of features you'll want from a multiplatform task management app that is also free. Can't get better than that.
- Task scheduling.
- Project management.
- There is no option to perform backups.
Yes
Yes, it does, and it is great! On Android, you have the main app interface plus the option to use it from a widget, killer feature for me. On iOS, the interface is very well integrated with the OS.