Todoist: To-Do List & Task Manager

Todoist: To-Do List & Task Manager

Top Rated
Score 8.8 out of 10
Top Rated
Todoist: To-Do List & Task Manager

Overview

What is Todoist: To-Do List & Task Manager?

Doist, a company boasting an entirely globally distributed workforce, offers Todoist, a project management platform emphasizing the needs of a distributed workforce. The application emphasizes tracking events over time with advanced closed task and progress reporting, with custom graphics for...
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Recent Reviews

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Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

Video Reviews

Leaving a video review helps other professionals like you evaluate products. Be the first one in your network to record a review of Todoist: To-Do List & Task Manager, and make your voice heard!

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Pricing

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Premium

$36

Cloud
per user, per year

Business

$60

Cloud
per user, per year

Entry-level set up fee?

  • No setup fee
For the latest information on pricing, visithttp://todoist.com/pricing

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting / Integration Services
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Product Demos

What's Todoist?
01:38
Best Free Project Management Software (ClickUp, Todoist, Trello, Airtable)
05:52
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Product Details

What is Todoist: To-Do List & Task Manager?

Todoist is a web-based productivity app to help users keep track of all their important tasks and projects across 15+ platforms and in 20 different languages. With Todoist, individuals and teams can manage tasks and collaborate on shared projects on the web, mobile devices (iOS, iPad & Android), desktops (Windows & Mac), email inboxes (Gmail & Outlook), and web browsers (Google Chrome, Firefox, & Safari). Data is synchronized across all platforms in real time, even when offline.

Todoist helps break large projects down into smaller, more manageable chunks with sub-projects and sub-tasks. Plus, with labels, filters and task priority levels it's easy to categorize and customize tasks. Users are able to create a new task, view the status of their ongoing tasks, and view all completed tasks within their Todoist account.

Todoist helps users stay on-track with a unique point system called Todoist Karma. Todoist Karma gives points for completing tasks, using advanced features, and reaching weekly and monthly productivity goals. Users can see their tangible progress with visual graphs, color-coded by project. Other features of the platform include task comment abilities, overdue tasks tracking, recurring task creation, daily goal setting, customizable workflow creation, personalized productivity trends, and more.

Todoist: To-Do List & Task Manager Screenshots

Screenshot of Available on every device.Screenshot of Organise work and life.Screenshot of Collaborate in projects.Screenshot of Create your own workflow.

Todoist: To-Do List & Task Manager Videos

What Is Todoist?
While many options can carry a large pricetag, there are tons of free project management software available. In this video produced by the TrustRadius team, learn why Todoist is one of the best free project management software on the market.

Todoist: To-Do List & Task Manager Integrations

Todoist: To-Do List & Task Manager Competitors

  • Google Tasks
  • Microsoft To Do (formerly Wunderlist)
  • Apple Tasks

Todoist: To-Do List & Task Manager Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationApple iOS, Android, Mobile Web
Supported LanguagesArabic, Chinese (cn), Chinese (tw), Danish, Dutch, Finnish, French, German, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Turkish

Frequently Asked Questions

Doist, a company boasting an entirely globally distributed workforce, offers Todoist, a project management platform emphasizing the needs of a distributed workforce. The application emphasizes tracking events over time with advanced closed task and progress reporting, with custom graphics for sharing or ease of review.

Google Tasks are common alternatives for Todoist: To-Do List & Task Manager.

Reviewers rate Usability highest, with a score of 9.

The most common users of Todoist: To-Do List & Task Manager are from Small Businesses (1-50 employees).
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Comparisons

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Reviews and Ratings

 (187)

Attribute Ratings

Reviews

(1-25 of 76)
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Score 10 out of 10
Vetted Review
Verified User
Todoist is great for anyone who enjoys being organised and productive. Everyone needs to manage tasks, it's a part of life! It comes into its own when you're juggling many balls. Being able to set a task in the future and be reminded of it at the right time is a priceless thing.

Task management tools aren't for everyone. If you're more creative or left-brained then this might not be suitable for you.
Score 9 out of 10
Vetted Review
Verified User
There have been lots of times when we need to add a new habit into our daily work routines, and having the option to do so in the To-Doist app on the very first screen is incredibly helpful. It's a good reminder, and I believe that professionals who truly appreciate and properly value the implementation of good habits would be very grateful for this feature. It's also a time saver because you don't have to manually type it in every day/week / etc.
Score 9 out of 10
Vetted Review
Verified User
[Todoist: To-Do List & Task Manager is] fantastic for small teams or for personal use. Really simple and easy to use so requires very little in the way of onboarding and gets people engaged quickly in the tasks they need to complete. May not be perfect where more complex usage is required but integrates with other tools so time tracking and other add ons are more than possible through other tools.
Score 10 out of 10
Vetted Review
Verified User
Todoist: To-Do List & Task Manager is suited for repeated procedures like on boarding clients. Each step can be listed within a project and sub tasks can be created to remember the details of each check point along the way. I believe it may not be so well suited to large teams collaborating on complex projects over a long period of time.
Score 9 out of 10
Vetted Review
Verified User
Tasks that are being done in collaboration with others are hard to manage because there isn't a good sub-tasking feature. Can make it very difficult to know who was responsible for what. Would recommend using this individually and not across teams. Much easier to manage at the personal task level.
Score 9 out of 10
Vetted Review
Verified User
We do believe that for larger companies tools with more functions would probably be more helpful. But, if you are looking to share information quickly and easily without sending multiple emails and then repeating steps to organize those to dos on both sides, then Todoist: To-Do List & Task Manager is the right tool for you.
Score 10 out of 10
Vetted Review
Verified User
It is ideal for any projects that require folders and sub-folders with sub-tasks. It is also ideal for any time projects and tasks need to be shared/assigned to other people. It's also ideal for those quick, need-to-write-it-down-quickly tasks that cross your mind.
Score 10 out of 10
Vetted Review
Verified User
Todoist is very well suited for day to day activities and planning. It keeps our tasks organized and helps everyone manage their tasks and stay on top of these tasks. Viewing daily tasks and looking at what the week holds is very important for someone that has many different tasks to handle.
Oleksandr Torlo | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Are you tired of Trello, but you want something simple, effective and so that the team does not need to retrain for a long time to use a new product? Welcome to Todoist! it will completely replace the boring Kanban board solution and bring freshness to the management process.
However, if you want super-flexibility and customization, you should look at other solutions.
Score 10 out of 10
Vetted Review
Verified User
Todoist: To-Do List & Task Manager is a flexible tool for solo or team use, to-do list/GTD mavens, and (more recently) Kanban enthusiasts. However, Kanban pros coming from Trello might be disappointed by the more limited functionality of the brand-new board features. The free version of Todoist: To-Do List & Task Manager gives you a lot of what you might need indefinitely, but I quickly upgraded to the affordable premium subscription to take advantage of the complete feature set.
Score 8 out of 10
Vetted Review
Verified User
I found that it was a strong entry in the "to-do app" field, I've been a past power user of Toodledo and have currently switched to Apple's onboard Reminders product for its simplicity and ease of use. I'm usually using these apps for personal tracking of my own needs but Todoist did have a robust set of features for collaboration and more advanced project-based tracking that I just never used. I loved the look and feel and the design is so crisp and clean.
Jamie Caroland | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
  1. Well-suited: simple text and calendar entries. The briefer, the better.
  2. I am also a Slack user in an organization with several hundred users. Experience in such a large group with a huge lot of back/forth and multiple functions (which some days drives me a little crazy) keeps me from wanting to go function-crazy and integration-crazy on Todoist, which could happen, even as a single user. I could do that in a heartbeat, because free-plan Todoist is a very robust little SaaS. For some folks, that's probably a big plus, especially for shared integrations, but for my small business concerns, I don't need a lot of multi-software tasking integration. I especially don't want to integrate with Google Calendar, as I sync with multiple clients, so I don't want that kind of public facing on the shared calendar.
Score 7 out of 10
Vetted Review
Verified User
Todoist can be used by smaller teams that need a multi-platform solution, particularly teams of with less than 25 members. If you are using for smaller groups and personal projects, the template lists can be helpful to get you started. Anything more than that I feel it may not be the ideal solution.
Jason Vance | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
I think Todoist is one of those tools you just need to have. It's a great brain dump. It's great to just keep tabs on things and sort them later on. The best thing about it is if you love lists this is great. I tried to use it as a "project management" tool and found it didn't work that great. Though I use it to track all my tasks from projects and use Zapier to add them to Todoist from the different project management apps I use.
Shane Murphy | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
I honestly don't know how I could do my work without Todoist. That's not hyperbole, it's fact. I'm fortunate that I've been using it for so long that I've just grown with it. It keeps me focused, reminds me when I need reminding, and has literally become my brain for a lot of things. I'm transitioning to a new job in a few weeks and have already begun building my Todoist structure to ensure I get off to a great start. It's hard for me to find any major flaws with Todoist - I just love it. Period.
Paul Tedder | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
  • I love to use it for recurring tasks - very easy to setup and manipulate.
  • Template feature is a life saver - I create templates for several repetitive tasks like onboarding staff or procuring equipment and they are easy to create and also easy to use.
  • I don't use the teams feature so no comments there.
  • While I use it to manage projects and it actually works quite well, I am not sure that is where it is strongest.
Gavin Scott-Miller | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
I think it is great for inbox management and smaller to mid sized lists of tasks. For larger projects I’ve found the kanban style and integration with Microsoft teams of Microsoft Planner to be very helpful for our team.

Each team and person is different. So I think a lot of the decision making process is to how YOUR team communicates best.

Todoist is very flexible however so hopefully they will work for you.
Score 10 out of 10
Vetted Review
Verified User
[Todoist: To-Do List & Task Manager] is a great tool to manage an individual's business and personal tasks. It is a very good tool for business managers to manage their tasks as well as the delegation of tasks. In this scenario, Todoist will work well for business teams. Todoist's introduction of Boards now allows individuals and teams, that use Kanban and similar methods, to manage their projects. There are other applications that have more developed board project management tools, so Todoist may choose to continue to evolve the Boards feature.
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