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Todoist

Todoist

Overview

What is Todoist?

Doist, a company boasting an entirely globally distributed workforce, offers Todoist, a project management platform emphasizing the needs of a distributed workforce. The application emphasizes tracking events over time with advanced closed task and progress reporting, with custom graphics for…

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Pricing

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Business

$8

Cloud
per month per user

Entry-level set up fee?

  • No setup fee
For the latest information on pricing, visithttp://todoist.com/pricing

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services
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Product Details

What is Todoist?

Todoist is a web-based productivity app designed to help users keep track of all their important tasks and projects across 15+ platforms and in 20 different languages. With Todoist, individuals and teams can manage tasks and collaborate on shared projects on the web, mobile devices (iOS, iPad, Android), desktops (Windows, Mac), email inboxes (Gmail, Outlook), and web browsers (Google Chrome, Firefox, Safari). Data is synchronized across all platforms in real-time, even when offline.


Todoist helps break large projects down into smaller, more manageable chunks with sub-projects and sub-tasks. With a tap, users can add tasks, set reminders, enjoy multiple views such as calendar, list, and board, filter tasks by work and personal life, and collaborate with a team on projects.


Users can also combine labels, filters, and sorting to create workflows that suit their needs. Adding one-off or recurring tasks on the go can be done with natural language input, such as "Review latest product design on Tuesday" or "Check marketing spend every last Friday at 10am." Todoist also offers templates to help tackle tasks from meeting agendas and accounting tasks to marketing campaigns, content calendars, and event planning.


Todoist integrates with a range of third-party applications, including Google Calendar, Dropbox, and Zapier, to centralize tasks and streamline task management workflows.


Todoist Screenshots

Screenshot of Todoist's tasks, projects, and deadlines tracking.Screenshot of the task assignment interface.Screenshot of Todoist's project layouts, which allow users to switch between board, calendar or list to track progress and deliver projects on time.Screenshot of the task grouping and filtering feature. This can be done by personal and/or team projects to separate work and life, or to get an overview of both.Screenshot of Screenshot of the project folder organizing feature, used to organize projects by client, department, initiative, or goals.Screenshot of the commenting and sharing feature for files within tasks, to keep discussion and resources in perfect context.Screenshot of an example templates used to create project templates.

Todoist Videos

What Is Todoist?
While many options can carry a large pricetag, there are tons of free project management software available. In this video produced by the TrustRadius team, learn why Todoist is one of the best free project management software on the market.

Todoist Competitors

Todoist Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationApple iOS, Android, Mobile Web
Supported LanguagesArabic, Chinese (cn), Chinese (tw), Danish, Dutch, Finnish, French, German, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Turkish

Frequently Asked Questions

Doist, a company boasting an entirely globally distributed workforce, offers Todoist, a project management platform emphasizing the needs of a distributed workforce. The application emphasizes tracking events over time with advanced closed task and progress reporting, with custom graphics for sharing or ease of review.

Google Tasks and Microsoft To Do are common alternatives for Todoist.

Reviewers rate Usability highest, with a score of 9.

The most common users of Todoist are from Small Businesses (1-50 employees).
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Comparisons

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Reviews and Ratings

(212)

Community Insights

TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!

Todoist, a popular to-do list and task management software, has proven to be an invaluable tool for a wide range of users across various industries. Independent contractors have utilized Todoist to effectively manage tasks for multiple clients and volunteer activities, addressing forgetfulness and looming deadlines. Small teams within companies have relied on Todoist to share important tasks and facilitate team and project organization. Field service groups in consulting firms have implemented Todoist to stay on top of tasks and follow-ups with their customers. Leadership teams have found value in using Todoist to keep each other focused and on task. Nonprofit startups have embraced Todoist as an essential tool for daily and weekly tasks, setting deadlines, and assigning responsibilities.

Finance professionals have found that Todoist helps them keep track of numerous moving pieces, preventing major problems caused by missed tasks. The software is also widely used by individuals within organizations for personal and work-related task management. With its simplicity, multiple levels of nesting, and affordability compared to other platforms, Todoist has become the preferred to-do list solution for many. It has also been adopted as a fresh and effective solution for accounting tasks in various subsections of companies, replacing tired alternatives.

Freelance writers benefit from using Todoist to track clients and projects, thanks to its two-way synchronization with Google Calendar that ensures easy access. The software handles important tasks and project work, keeping users focused and organized. Individuals across different industries rely on Todoist for day-to-day planning, long-term time management, and project organization.

The robust features of Todoist make it a central hub for project management, task delegation, and workflow management. It enables users to group projects together, attach documents, and track progress effectively. Business professionals utilize Todoist to organize various business tasks including projects, blog post ideas, business development activities, and client management while having the ability to schedule tasks for specific dates.

Todoist has also proven valuable in implementing the GTD Method of task management, helping users plan and assign assignments for staff. The software's ability to sync tasks across devices makes it convenient for consulting firms and personal use alike. Freelance photographers benefit from Todoist's organizational features as they juggle multiple ongoing projects.

Users appreciate how easily Todoist syncs between devices, allowing them to manage tasks seamlessly on their computers and phones. With Todoist, productive individuals in various departments can capture and organize their tasks, ensuring that important items are not forgotten amidst urgent priorities.

Many users have found Todoist to be the best task management

Intuitive User Interface: Users have consistently praised Todoist for its intuitive and user-friendly interface. Many users have stated that the software's design makes it easy to understand and navigate, allowing them to quickly complete tasks without any confusion or complications.

Efficient Task Management: The ability to add tasks with dates, comments, priorities, and attachments while organizing projects has been highly appreciated by a significant number of users. This feature allows users to include all necessary information and keep their tasks well-structured, ensuring a smooth workflow and enhancing productivity.

Seamless Synchronization Across Devices: Numerous reviewers have expressed their satisfaction with Todoist's seamless synchronization across multiple devices. They report that their task lists remain consistent and up-to-date without encountering any bugs or technical issues. This synchronization feature provides users with the flexibility to access and manage their tasks from any device, contributing to improved productivity.

Cons:

  1. Limited customer support: Several users have expressed frustration with the limited customer support provided by Todoist. Some reviewers have mentioned difficulties in getting timely assistance or resolving issues, which has negatively impacted their experience with the software.

  2. Lack of advanced features: A number of reviewers have noted that Todoist lacks certain advanced features that are available in other task management applications. Some users have mentioned missing functionalities such as time tracking, subtasks with due dates, and more robust project management capabilities.

  3. Occasional technical issues: Users have reported encountering occasional technical issues while using Todoist, such as error messages like "Request failed with status code 429." While these issues may not be widespread, they can disrupt workflow and cause frustration for some users.

Users also recommend trying Todoist quickly and comparing it to other tools like Evernote and Wunderlist. They suggest giving Todoist a chance to see if it fits their needs. Another recommendation is to start with the free version of Todoist and consider upgrading to premium if necessary. It is advised to take time to set up Todoist correctly and explore its integration with other platforms. Users suggest exploring the features of Todoist and checking out tutorials and articles on how to use them. Additionally, they recommend trying the free trial of Todoist and considering upgrading to the premium version if needed. It is also suggested to try other programs alongside Todoist to find the best app for one's workflow. Users think that Todoist is a wonderful and powerful tool that can make work easier and more productive. However, they recommend looking for other tools if mail implementation is required. Evaluating the layout of Todoist to see if it suits one's task and event tracking needs is advised. Finally, users recommend using Todoist for smaller projects or individual use rather than for larger team dynamics, as it is not a project management software.

Reviews

(1-25 of 80)
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Helping me get my To-dos done Today

Rating: 9 out of 10
November 10, 2021
MS
Vetted Review
Verified User
Todoist
7 years of experience
  • Time and money saved for our hourly-wage employees
  • Decreased redundancies when accomplishing tasks
  • A more comprehensive view of our many projects

Todoist is Awesome!!!

Rating: 10 out of 10
November 05, 2021
KL
Vetted Review
Verified User
Todoist
2 years of experience
  • Give me a big peace of mind knowing all my stuff are going to be recorded and reminded
  • Serve as a huge insurance policy on things that could be normally forgotten and cause hassle.
  • Lack of in-house calendar feature is a con because I don't want to use Google Calendar in conjunction of this app.

Easy sharable to do list

Rating: 9 out of 10
June 13, 2021
AK
Vetted Review
Verified User
Todoist
3 years of experience
  • We send fewer emails around.
  • Overall time saving in organizing.
  • Important things to not get lost anymore.

My all-time favorite to-do app

Rating: 10 out of 10
June 13, 2021
Verified User
Vetted Review
Verified User
Todoist
7 years of experience
  • Insane amounts of productivity.
  • Peace of mind from being organized and on-task.
  • Increased visibility into the tasks my team is working on.

Simple works best (and happiest!) for me: Todoist

Rating: 9 out of 10
May 13, 2021
JC
Vetted Review
Verified User
Todoist
2 years of experience
  • A good project management tool for daily completing/recycling my customers' project line items--time to value.
  • Incomplete items stay on the list where I can see them and reschedule easily if needed--time to value.
  • Built-in completion metrics for reviewing project completion success--time to value, and indirectly, customer satisfaction.
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